商务英语函电Unit 12 Common Business Documentation
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A. Pro forma Invoice
B. Commercial Invoice
C. Ouality Certificate
E. Weight Certificate
3. Financial Documents A. Application Form for International Money
Part Two: Background Knowledge
I. Usually, documents should have the following characteristics:
•Accuracy: The details in documents must be in stnct conformity with those in the sales contract. No ambiguous words or expressions should be used.
•Promptness: Make sure the documents are ready when they are needed, so that unnecessary delay or confusion can be avoided.
Ⅱ . Sorts of business documents 1. Government control documents A. Import License B. Foreign Exchange License C. Export License D. Certificate of Origin E. Inspection Certificate F. Consular Invoice G. Customs Invoice
2. Help students to learn some routine work of preparing such documents or forms in international trade.
3. Help students to learn how to make or fill in commercial forms.
Transfer B. Drafts C. Banker’S Draft D. Commercial Draft E. Sight Draft F. Time Draft G. Letter of Credit
BILL OF EXCHANGE
凭 Drawn Under
不可撤销信用证 Irrevocable L/C No.
•Completeness: Every necessary detail should be included in each document．
•Conciseness: No redundant words or expressions should be used，and no correction should be made on the document.
商务英语函电Unit 12 Common Business Documentation
Part One: Teaching Aims & Requirements:
1. Help students to learn and master key words, phrases and requirements about various business documents or forms.
2. Commercial Documents
Commercial documents are generally issued by the importer, exporter or some relevant non-governmental business organizations. They aim to ensure smooth transactions and usually include：
Part Three:Study of Commercial Invoice
I. Definitions:
1.The commercial invoice is essentially a bill (i.e. invoice) from the seller (the exporter) to the buyer (the importer) describing the parties to the agreement, the goods to be sold, and the terms involved, as agreed between the exporter and importer.
2. A consular invoice, obtained from the consul of the importing country at the point of shipment, insures that the exporter's trade papers are in order and the goods being shipped do not violate any laws or trade restrictions. Ad Valorem taxes or specific import duties are determined from a consular invoice.
日期 Date
支取
Payable
With
付
interest @
%
按
息
款
号码 No.
汇票 金额 Exch ange for
南京 Nanjing
见
票
日 后 (本 汇 票 之 副 本 未 付) 付 交
at
sight of this FIRST of Exchange (Second of Exchange
As mentioned for the quotation, the points to be included in the proforma are:
1). Seller’s name and address 2). Buyer’s name and address 3). Buyer’s reference
5. Customs tariff and license numbers, Credit numbers, etc. must be specified if required.
6. In the case of a documentary credit, the invoice needs only to be signed if the Credit specifically requires the signature of the exporter.
Being unpaid) Pay to the order of
金额 the sum of
此致 To
4. Transportation Documents A. Shipping Note B. Packing List C. Bill of Lading D. Consignment Note(rail/road) E. Air Waybill F. Parcel Post Receipt G. Combined Transport Documents H. Arrival Notification
Ⅱ . The following aspects must be checked in preparation of an commmercial invoice:
1.The document must be headed as per requirements, e.g. Invoice, Commercial Invoice, Tax Invoice, etc.
9). Terms of payment
10). Estimated shipping date
11). Validity date
5. A customs invoice is an extended form of commercial invoice required by customs (often in a specified format) in which the exporter states the description, quantity and selling price, freight, insurance, and packing costs, terms of delivery and payment, weight and/or volume of the goods for the purpose of determining customs import value at the port of destination.
3. A proforma invoice is a quote/quotation in an invoice format that may be required by the buyer to apply for an import license, contract for pre-shipment inspection, open a letter of credit or arrange for transfer of hard currency.
4). Items quoted
5). Prices of items: per unit and extended totals
6). Weights and dimensions of quoted products
7). Discounts, if applicable
8). Terms of sale or Incoterm used (include delivery point)
4. The currency and the amount stated in the invoice, as well as the individual items, must correspond to the terms of the sales contract/sales confirmation.
2. Unless otherwise specified, the invoice must be made out by the exporter (the shipper）and addressed to the importer (the consignee).
3. The description of the goods. In the case of a documentary credit, this description has to correspond exactly (word for word) to the description in the Credit. The terms of delivery must be part of the goods description if so specified.
Study of sample commercial inovice(Βιβλιοθήκη art 1)(Part 2)
B. Commercial Invoice
C. Ouality Certificate
E. Weight Certificate
3. Financial Documents A. Application Form for International Money
Part Two: Background Knowledge
I. Usually, documents should have the following characteristics:
•Accuracy: The details in documents must be in stnct conformity with those in the sales contract. No ambiguous words or expressions should be used.
•Promptness: Make sure the documents are ready when they are needed, so that unnecessary delay or confusion can be avoided.
Ⅱ . Sorts of business documents 1. Government control documents A. Import License B. Foreign Exchange License C. Export License D. Certificate of Origin E. Inspection Certificate F. Consular Invoice G. Customs Invoice
2. Help students to learn some routine work of preparing such documents or forms in international trade.
3. Help students to learn how to make or fill in commercial forms.
Transfer B. Drafts C. Banker’S Draft D. Commercial Draft E. Sight Draft F. Time Draft G. Letter of Credit
BILL OF EXCHANGE
凭 Drawn Under
不可撤销信用证 Irrevocable L/C No.
•Completeness: Every necessary detail should be included in each document．
•Conciseness: No redundant words or expressions should be used，and no correction should be made on the document.
商务英语函电Unit 12 Common Business Documentation
Part One: Teaching Aims & Requirements:
1. Help students to learn and master key words, phrases and requirements about various business documents or forms.
2. Commercial Documents
Commercial documents are generally issued by the importer, exporter or some relevant non-governmental business organizations. They aim to ensure smooth transactions and usually include：
Part Three:Study of Commercial Invoice
I. Definitions:
1.The commercial invoice is essentially a bill (i.e. invoice) from the seller (the exporter) to the buyer (the importer) describing the parties to the agreement, the goods to be sold, and the terms involved, as agreed between the exporter and importer.
2. A consular invoice, obtained from the consul of the importing country at the point of shipment, insures that the exporter's trade papers are in order and the goods being shipped do not violate any laws or trade restrictions. Ad Valorem taxes or specific import duties are determined from a consular invoice.
日期 Date
支取
Payable
With
付
interest @
%
按
息
款
号码 No.
汇票 金额 Exch ange for
南京 Nanjing
见
票
日 后 (本 汇 票 之 副 本 未 付) 付 交
at
sight of this FIRST of Exchange (Second of Exchange
As mentioned for the quotation, the points to be included in the proforma are:
1). Seller’s name and address 2). Buyer’s name and address 3). Buyer’s reference
5. Customs tariff and license numbers, Credit numbers, etc. must be specified if required.
6. In the case of a documentary credit, the invoice needs only to be signed if the Credit specifically requires the signature of the exporter.
Being unpaid) Pay to the order of
金额 the sum of
此致 To
4. Transportation Documents A. Shipping Note B. Packing List C. Bill of Lading D. Consignment Note(rail/road) E. Air Waybill F. Parcel Post Receipt G. Combined Transport Documents H. Arrival Notification
Ⅱ . The following aspects must be checked in preparation of an commmercial invoice:
1.The document must be headed as per requirements, e.g. Invoice, Commercial Invoice, Tax Invoice, etc.
9). Terms of payment
10). Estimated shipping date
11). Validity date
5. A customs invoice is an extended form of commercial invoice required by customs (often in a specified format) in which the exporter states the description, quantity and selling price, freight, insurance, and packing costs, terms of delivery and payment, weight and/or volume of the goods for the purpose of determining customs import value at the port of destination.
3. A proforma invoice is a quote/quotation in an invoice format that may be required by the buyer to apply for an import license, contract for pre-shipment inspection, open a letter of credit or arrange for transfer of hard currency.
4). Items quoted
5). Prices of items: per unit and extended totals
6). Weights and dimensions of quoted products
7). Discounts, if applicable
8). Terms of sale or Incoterm used (include delivery point)
4. The currency and the amount stated in the invoice, as well as the individual items, must correspond to the terms of the sales contract/sales confirmation.
2. Unless otherwise specified, the invoice must be made out by the exporter (the shipper）and addressed to the importer (the consignee).
3. The description of the goods. In the case of a documentary credit, this description has to correspond exactly (word for word) to the description in the Credit. The terms of delivery must be part of the goods description if so specified.
Study of sample commercial inovice(Βιβλιοθήκη art 1)(Part 2)