国际会计学3
合集下载
- 1、下载文档前请自行甄别文档内容的完整性，平台不提供额外的编辑、内容补充、找答案等附加服务。
- 2、"仅部分预览"的文档,不可在线预览部分如存在完整性等问题,可反馈申请退款(可完整预览的文档不适用该条件!)。
- 3、如文档侵犯您的权益，请联系客服反馈,我们会尽快为您处理(人工客服工作时间：9:00-18:30)。
Security of petty cash
中山大学南方学院会计系 刘璐
Contents
The role of source documents The need for books of prime entry Sales and purchase day books Cash book Petty cash
Types of source documents
Name and address of the seller and the purchaser Date of the sale Description of what is being sold Quantity and unit price of what has been sold Details of trade nt, if any Total amount of the invoice including details any of sales tax Sometimes, the date by which payment is due, and other terms of sale
Invoice.
Statement. A document sent out by a supplier to a customer listing all invoices, credit notes and payments received from the customer.
Credit note. A document sent by a supplier to a customer in respect of goods returned or overpayments made by the customer.
Business transactions are recorded on source documents.
Examples:
Quotation. A business makes a written offer to a customer to produce or deliver goods or services for a certain amount of money.
The cash book
The cash book is the book of prime entry for cash receipts and payments.
It may be a manual record or a computer file. It is also a day book.
Example:
China Supplies sent out an invoice for 20 dinner plates, but the typist accidentally typed in a total at $162.10, instead of $62.10. The china shop has been overcharged by $100. What is China Supplies to do?
What is petty cash?
Most business keep a small amount of cash on the premises to make occasion small payments in cash, eg staff refreshments, postage stamps, to pay the office cleaner, etc. This is often called the cash float or petty cash account.
Uses of multi-part invoices
To copy to customer as a request for payment Second copy to accounts department to match to eventual payment Third copy to ware house to generate a despatch of goods, as evidenced by a goods
$10 e) Cheque received for cash to provide a short-term loan from Len
Dinger $1,800 f) Second cash sale: receipt of $150 g) Cash received for sale of machine $200 h) Payment to supplier Kew $120 i) Payment to supplier Hara $310 j) Payment of telephone bill $400 k) Payment of gas bill $280 l) $100 in cash withdrawn from bank for petty cash m) Payment of $1,500 to Hess for new plant and machinery
a) Cash sale: receipt of $80 b) Payment from credit customer Hay $400 less discount allowed
$20 c) Payment from credit customer Been $720 d) Payment from credit customer Seed $150 less discount allowed
Bank statement
Weekly or monthly, a business will receive a bank statement. Bank statement should be used to check that the amount shown as a balance in the cash book agrees with the amount on the bank statement, and that no cash has ‘going missing’.
Debit note. A document sent by a customer to a supplier in respect of goods returned or overpayments made by the customer.
Remittance advice. A document sent with a payment, detailing which invoices are being paid and which credit notes offset.
Books of prime entry are books in which we first record transactions.
The main books of prime entry are:
Sale day book Purchase day book Sales return day book Purchase returns day book Journal Cash book Petty cash book
Receipt. A written confirmation that money has been paid.
Invoices
In a business, the supplier send out an invoice to the customer. The details on the invoice should match the details on the sales order.
Sales order. A customer writes out or signs an order for goods or services he requires.
Purchase order. A business orders from another business goods or services, such as material supplies.
The China Supplies can send out a credit note.
Goods received notes(GRNs) record a receipt of goods, most commonly in a warehouse. They may be used in addition to suppliers’ advice notes. Often the accounts department will require to see the relevant GRN before paying a suppliers’ invoice. Even where GRNs not routinely used, the details of a consignment from a supplier which arrives without an advice note must always be recorded.
A credit note is sometimes printed in red to distinguish it from an invoice. Otherwise, it will be made out in much the same way as an invoice, but with less detail and ‘Credit Note Number’ instead of ‘Invoice Number’.
despatched note Fourth copy stapled to sales order and kept in sales department as a record of sales
The credit note
A credit note is a document relating to returned goods or refunds when a customer has been overcharged. It can be regarded as a negative invoice.
Example: Cash book
At the beginning of 1September, Robin Plenty had $900 in the bank.
During 1 September 20×7, Robin Plenty had the following receipts and payments.
The customers receives an invoice from the supplier. The details on the invoice should match the details on the purchase order.
The invoice is often produced on multi-part stationery. Information on the invoice
Goods received note. A list of goods that a business has received from a supplier.
Goods despatched note. A list of goods that a business has sent out to a customer.
中山大学南方学院会计系 刘璐
Contents
The role of source documents The need for books of prime entry Sales and purchase day books Cash book Petty cash
Types of source documents
Name and address of the seller and the purchaser Date of the sale Description of what is being sold Quantity and unit price of what has been sold Details of trade nt, if any Total amount of the invoice including details any of sales tax Sometimes, the date by which payment is due, and other terms of sale
Invoice.
Statement. A document sent out by a supplier to a customer listing all invoices, credit notes and payments received from the customer.
Credit note. A document sent by a supplier to a customer in respect of goods returned or overpayments made by the customer.
Business transactions are recorded on source documents.
Examples:
Quotation. A business makes a written offer to a customer to produce or deliver goods or services for a certain amount of money.
The cash book
The cash book is the book of prime entry for cash receipts and payments.
It may be a manual record or a computer file. It is also a day book.
Example:
China Supplies sent out an invoice for 20 dinner plates, but the typist accidentally typed in a total at $162.10, instead of $62.10. The china shop has been overcharged by $100. What is China Supplies to do?
What is petty cash?
Most business keep a small amount of cash on the premises to make occasion small payments in cash, eg staff refreshments, postage stamps, to pay the office cleaner, etc. This is often called the cash float or petty cash account.
Uses of multi-part invoices
To copy to customer as a request for payment Second copy to accounts department to match to eventual payment Third copy to ware house to generate a despatch of goods, as evidenced by a goods
$10 e) Cheque received for cash to provide a short-term loan from Len
Dinger $1,800 f) Second cash sale: receipt of $150 g) Cash received for sale of machine $200 h) Payment to supplier Kew $120 i) Payment to supplier Hara $310 j) Payment of telephone bill $400 k) Payment of gas bill $280 l) $100 in cash withdrawn from bank for petty cash m) Payment of $1,500 to Hess for new plant and machinery
a) Cash sale: receipt of $80 b) Payment from credit customer Hay $400 less discount allowed
$20 c) Payment from credit customer Been $720 d) Payment from credit customer Seed $150 less discount allowed
Bank statement
Weekly or monthly, a business will receive a bank statement. Bank statement should be used to check that the amount shown as a balance in the cash book agrees with the amount on the bank statement, and that no cash has ‘going missing’.
Debit note. A document sent by a customer to a supplier in respect of goods returned or overpayments made by the customer.
Remittance advice. A document sent with a payment, detailing which invoices are being paid and which credit notes offset.
Books of prime entry are books in which we first record transactions.
The main books of prime entry are:
Sale day book Purchase day book Sales return day book Purchase returns day book Journal Cash book Petty cash book
Receipt. A written confirmation that money has been paid.
Invoices
In a business, the supplier send out an invoice to the customer. The details on the invoice should match the details on the sales order.
Sales order. A customer writes out or signs an order for goods or services he requires.
Purchase order. A business orders from another business goods or services, such as material supplies.
The China Supplies can send out a credit note.
Goods received notes(GRNs) record a receipt of goods, most commonly in a warehouse. They may be used in addition to suppliers’ advice notes. Often the accounts department will require to see the relevant GRN before paying a suppliers’ invoice. Even where GRNs not routinely used, the details of a consignment from a supplier which arrives without an advice note must always be recorded.
A credit note is sometimes printed in red to distinguish it from an invoice. Otherwise, it will be made out in much the same way as an invoice, but with less detail and ‘Credit Note Number’ instead of ‘Invoice Number’.
despatched note Fourth copy stapled to sales order and kept in sales department as a record of sales
The credit note
A credit note is a document relating to returned goods or refunds when a customer has been overcharged. It can be regarded as a negative invoice.
Example: Cash book
At the beginning of 1September, Robin Plenty had $900 in the bank.
During 1 September 20×7, Robin Plenty had the following receipts and payments.
The customers receives an invoice from the supplier. The details on the invoice should match the details on the purchase order.
The invoice is often produced on multi-part stationery. Information on the invoice
Goods received note. A list of goods that a business has received from a supplier.
Goods despatched note. A list of goods that a business has sent out to a customer.