HOW TO CONDUCT EFFECTIVEPUBLIC MEETINGS AND HEARINGS
如何用英语主持会议
如何用英语主持会议How to Conduct a Meeting in EnglishIntroduction:Meetings are an integral part of any professional setting. Whether it is a small team meeting or a large boardroom gathering, effective communication is key to ensuring that the meeting is successful. Conducting a meeting in English can be challenging for non-native English speakers, but with proper preparation and practice, it can be accomplished with ease. In this article, we will outline a step-by-step guide on how to conduct a meeting in English.1. Pre-meeting Preparation:Before the meeting, it is important to spend some time preparing. This includes setting clear objectives, creating an agenda, and distributing it to all participants in advance. Additionally, it is crucial to familiarize yourself with the vocabulary and phrases relevant to the topic of discussion. This will help you convey your ideas effectively during the meeting.2. Begin with Greetings and Introductions:When the meeting starts, begin by greeting the participants and introducing yourself. Make sure to mention your role in the organization and briefly explain the purpose of the meeting. This will set the tone and create a welcoming environment.3. State the Agenda:After introductions, clearly state the agenda for the meeting. Go through each item on the agenda and briefly explain what will be discussed. This will help the participants stay focused and givethem an understanding of what to expect.4. Encourage Participation:During the meeting, it is important to encourage active participation from all participants. Engage them by asking for their opinions and ideas. Use open-ended questions such as "What are your thoughts on this?" or "How do you think we can improve this situation?". This will create a collaborative environment and encourage everyone to contribute.5. Use Visual Aids:To enhance understanding, consider using visual aids such as slides or charts. These can help present complex information in a simple and concise manner. Make sure the visuals are well-organized and easy to follow. If necessary, provide a copy of the visuals to the participants so they can refer to them during the meeting.6. Use Clear and Concise Language:When conducting a meeting in English, it is important to use clear and concise language. Avoid using jargon or technical terms that might confuse non-native speakers. Speak slowly and enunciate your words clearly. If necessary, repeat important points or ask for clarification from participants to ensure everyone is on the same page.7. Summarize and Conclude:As the meeting comes to a close, summarize the main points of discussion and any decisions that were made. This will help reinforce key takeaways and ensure everyone is aligned. Allowtime for participants to ask questions or express any concerns they may have.8. Follow-up and Documentation:After the meeting, follow up with participants by sending a summary email. This email should include a recap of the meeting, any action items or tasks that were assigned, and a timeline for completion. By documenting the proceedings of the meeting, everyone will have a clear understanding of what was discussed and what needs to be done.Conclusion:Conducting a meeting in English may seem daunting at first, but with practice and preparation, it can be done effectively. By following the steps outlined in this article, you can ensure that your meetings are productive and conducive to collaboration. Remember to be confident, use clear language, and encourage participation from all participants. With these tips, you will be able to conduct successful meetings in English.继续写相关内容，1500字9. Manage Time Effectively:One crucial aspect of conducting a meeting in English is managing time effectively. Start and end the meeting on time to respect participants' schedules. Set specific time limits for each agenda item to ensure that all topics are covered within the designated time. If a discussion is taking longer than anticipated, gently steer the conversation back on track or suggest tabling the topic for further discussion.10. Active Listening:As the meeting leader, it is essential to practice active listening. This involves giving your full attention to speakers, maintaining eye contact, and acknowledging their contributions. Avoid interrupting or dominating the conversation and instead, encourage others to express their thoughts. Take brief notes during the meeting to help you remember important points and refer back to them as needed.11. Manage Conflicts and Disagreements:In any meeting, conflicts or disagreements may arise. It's important to handle these situations professionally and tactfully. Encourage open and respectful discussions while maintaining a neutral stance. If necessary, mediate between conflicting parties and find common ground. The goal is to reach a resolution that benefits the entire team or organization.12. Effective Use of Language:When conducting a meeting in English, being mindful of your language use is vital. Speak clearly, use simple sentences, and avoid using slang or idioms that may confuse non-native English speakers. It can be helpful to prepare key phrases or expressions in advance to ensure clear communication. Additionally, provide explanations or clarifications when using technical terms or acronyms unfamiliar to some participants.13. Active Engagement and Body Language:Engaging your participants through non-verbal communication is equally essential. Maintain an attentive and open posture, nodding or smiling to show your interest in the discussion. Encourageothers to do the same, creating a positive and engaging atmosphere. Pay attention to participants' body language, as it can give insights into their level of understanding or agreement.14. Encourage Collaborative Decision-Making:During discussions, encourage participants to contribute their ideas and perspectives. Emphasize the importance of collaboration and seek consensus when making decisions. Utilize techniques like brainstorming, where participants freely share their ideas without judgment. This inclusiveness promotes a sense of ownership and commitment among team members.15. Provide Meeting Minutes:After the meeting concludes, it's crucial to provide detailed meeting minutes to all participants. These minutes should outline the key topics, decisions made, and any action items assigned. Share any documents or materials discussed during the meeting for reference. By doing so, you ensure that everyone has a clear understanding of the meeting outcomes and their respective responsibilities.16. Continuous Improvement:Lastly, strive for continuous improvement in your meeting facilitation skills. Reflect on each meeting, identifying areas that went well and areas that could be improved. Continuously seek feedback from participants to gather their perspectives and suggestions. Adjust your techniques and approaches based on this feedback to ensure future meetings are even more effective. Conclusion:Conducting a meeting in English requires thorough preparation, effective communication skills, and the ability to manage time and engage participants. By following the steps outlined in this article, you can conduct successful meetings that promote collaboration, decision-making, and productivity. Engaging in active listening, encouraging participation, and resolving conflicts professionally will contribute to the overall success of your meetings. Additionally, using clear language, effective body language, and providing comprehensive meeting minutes will ensure that all participants are on the same page. Remember to continuously improve your meeting skills based on feedback and evaluation. With practice and dedication, conducting meetings in English will become more comfortable and successful.。
开展会议英语作文模板
开展会议英语作文模板英文回答：How to Conduct Effective Meetings。
1. Define the Purpose and Objectives。
Clearly outline the reason for the meeting and what you hope to achieve.Communicate these goals to attendees in advance so they can come prepared.2. Create an Agenda。
Establish a structured agenda that outlines the topics to be discussed and the time allocated for each.Share the agenda with attendees beforehand to allow them to review and prepare.3. Invite the Right People。
Only invite individuals who are essential to the discussion and decision-making process.Ensure that all relevant stakeholders are represented to provide a comprehensive perspective.4. Choose the Right Meeting Format。
Consider the number of attendees, the complexity of the topics, and the time constraints when selecting a meeting format.Options include in-person meetings, virtual meetings, or a hybrid combination.5. Prepare Materials and Technology。
How-to-organize-a-meeting
• 将材料提前发给大家，以便于与会人员提 前整理思路，节省会议战线
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• 将会议内容记录整和：整理，筛选，加工。 • 有价值的结论需尽快实施解决——行动！ • 尝试鼓励提出合理建议的人去实施自己提
出来的计划
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整合与行动
●让有价值的想法迅速成为推动公司发展的奠 基石，不可拖沓，让每次会议的成果都能 在实际中得到享受
●这样才使会议真正的有价值——良性平衡流 动的价值会议。
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感谢您的阅读收藏，谢谢！
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•三个原则
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• 明确会议性质和主题，列出会议计划（包 括会议目标、议程时间 、与会人员、会议 人员职能安排等）
• 选择及协调会议地点 • 安排相关事项（布置场地，材料准备，与
会人员通知等）
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proper and right
• 两个单词代表了会议准备时期遵循的原则 和取舍标准
• 上一页的每项内容对与会员工必须是最 proper and right。这样才能让与会的人员 更加的无忧、舒服、保持良好状态的参加 到会议当中，去思考、讨论、发表意见、 听取建议，从而最大程度上保证会议的有 价值性和efficiency.
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• 核对并记录与会者 • 语言技巧，把握会议进度，启发大家思考
（控制讨论过程、头脑风暴、给每个人发 表意见的机会等） • 鼓舞精神，有效提高大家参与积极性 • 会议内容较多，则注意条理性和时间efficiency
• 如果会议不能创造价值，那就不要浪费员 工创造价值的时间
如何真正的开会英语作文
如何真正的开会英语作文Title: Mastering the Art of Conducting Effective Meetings。
In today's fast-paced professional world, mastering the art of conducting effective meetings is crucial for achieving organizational goals and fostering collaboration among team members. Whether it's a brainstorming session, project update, or decision-making gathering, the success of a meeting often hinges on effective communication and structured organization. In this essay, we will delve into the key principles and strategies for conducting meetingsin English that are both productive and engaging.First and foremost, clarity in communication is paramount. As the meeting organizer or facilitator, it is essential to clearly outline the purpose and objectives of the meeting beforehand. This ensures that all participants are aligned and understand what is expected of them. Furthermore, providing an agenda in advance allowsattendees to prepare adequately and contribute meaningfully to the discussion.Once the meeting is underway, it is important to establish and maintain a conducive atmosphere for collaboration. This involves setting ground rules for participation, such as respecting others' opinions, avoiding interruptions, and staying focused on the agenda items. Additionally, employing active listening techniques, such as paraphrasing and asking clarifying questions, can help ensure that all voices are heard and understood.In terms of language usage, it is advisable to use clear and concise English that is easily understood by all participants, especially in multicultural or multinational settings. Avoiding jargon and technical language unless necessary promotes inclusivity and facilitates comprehension among diverse team members.Moreover, effective time management is essential for keeping the meeting on track and respecting participants' schedules. This entails adhering to the allotted time foreach agenda item, avoiding tangents or unrelated discussions, and using timekeeping tools such as timers or agendas with time estimates.Another critical aspect of conducting effective meetings is fostering active participation and engagement among attendees. This can be achieved through various techniques, such as encouraging contributions from quieter members, assigning specific roles or tasks to individuals, and incorporating interactive elements like brainstorming sessions or group exercises.Furthermore, maintaining a solution-oriented mindset is key to overcoming challenges or conflicts that may arise during the meeting. Instead of dwelling on problems, focus on identifying actionable solutions and consensus-building among participants. Utilizing techniques such as SWOT analysis, decision matrices, or consensus-building exercises can facilitate the decision-making process and drive progress towards achieving meeting objectives.In conclusion, mastering the art of conductingeffective meetings in English requires a combination of clear communication, structured organization, active engagement, and problem-solving skills. By adhering to these principles and strategies, meeting organizers can create a conducive environment for collaboration, innovation, and productivity. Ultimately, effective meetings serve as catalysts for achieving organizational success and fostering strong team dynamics.。
会议作文英语
会议作文英语Meeting Essay。
A meeting is an essential part of any organization or group. It provides a platform for members to come together, discuss important matters, make decisions, and share information. In this essay, we will explore the significance of meetings and discuss how to conduct an effective and productive meeting.Firstly, meetings play a crucial role in fostering communication and collaboration within a team or organization. It allows members to exchange ideas, share their perspectives, and provide feedback. By bringing people together, meetings promote a sense of unity and cohesion among team members, leading to improved teamwork and productivity.Secondly, meetings serve as a platform for decision-making. Important decisions often require the input and consensus of multiple stakeholders. In a meeting, participants can discuss various options, evaluate their pros and cons, and collectively make informed decisions. This collaborative decision-making process ensures that all relevant perspectives are considered, leading to better outcomes and increased buy-in from team members.Furthermore, meetings are an effective means of disseminating information. Leaders can use meetings to share updates, progress reports, and important announcements with their team members. This direct and interactive form of communication ensures that everyone receives the same information simultaneously and allows for immediate clarification or follow-up questions.To conduct an effective meeting, several key factors should be considered. Firstly, it is important to have a clear agenda. The agenda should outline the topics to be discussed, the objectives of the meeting, and the expected outcomes. This helps to keep the meeting focused and ensures that all necessary points are covered.Secondly, the meeting should be well-organized and structured. It is essential to allocate sufficient time for each agenda item and stick to the schedule. This prevents discussions from dragging on and ensures that all topics are adequately addressed. Additionally, the meeting should have a designated facilitator who can guide the discussion, maintain order, and ensure that everyone's voices are heard.Another important aspect of a productive meeting is active participation. All participants should be encouraged to actively contribute their ideas, opinions, and suggestions. This can be achieved by creating a supportive and inclusive environment where everyone feels comfortable expressing their views. The facilitator can also employ various techniques, such as brainstorming or group discussions, to encourage active participation and generate innovative ideas.Moreover, effective communication is crucial during a meeting. Participants should strive to communicate clearly and concisely, avoiding jargon or technical language that may be unfamiliar to others. Active listening is equally important, as it demonstrates respect and understanding towards other participants. By actively listening, participants can better comprehend the points being made and engage in meaningful discussions.In conclusion, meetings are an integral part of any organization or group. They facilitate communication, decision-making, and information sharing. To conduct an effective meeting, it is important to have a clear agenda, maintain structure, encourage active participation, and promote effective communication. By following these guidelines, meetings can be productive, engaging, and contribute to the overall success of the team or organization.。
How to Run an Effective Meeting
Outline
• • • • • Meeting Management – A Leadership Responsibility Why Effective Meetings? Elements of an Effective Meeting Types of Meetings The Meeting – Before the Meeting Agenda Group Dynamics Personality Types – During the Meeting Parliamentary Procedures Meeting Room Arrangements Roles: Chair, Secretary, Members in General How to Deal with Disruptive Members – After the Meeting • Additional Thoughts
Meetings
• Characteristics of negative meetings†: 83% – drift from the subject
77% – poor preparation
74% – questionable effectiveness
68% – lack of listening 62% – verbose participants 60% – length 51% – lack of participation
manager: $100.00/hour – $200.00 engineers: $ 60.00/hour – $240.00 Total – $440.00
• Not-for-profit or professional society environment • volunteers do not want their time wasted • ineffective meetings cause discontent
公司开会的英语作文怎么写
公司开会的英语作文怎么写As a company, meetings are an essential part of ourday-to-day operations. They provide a platform for us to discuss important matters, brainstorm ideas, and make decisions that affect the company's growth and success. In this essay, I will discuss the importance of company meetings, the different types of meetings, and how to conduct an effective meeting.Firstly, company meetings are important because they bring together different departments and employees to discuss key issues that affect the company's operations. These meetings provide an opportunity for employees to share their ideas, concerns, and suggestions. This helps to foster a sense of teamwork and collaboration, which is essential for the success of any organization.There are different types of meetings that companies can hold. For example, there are daily, weekly, monthly, and quarterly meetings. Daily meetings are usually shortand are held to discuss urgent matters that need immediate attention. Weekly meetings are held to discuss progress made during the week and to plan for the following week. Monthly meetings are held to review the company's performance and to discuss long-term strategies. Quarterly meetings are held to review the company's financial performance and to make important decisions that affect the company's future.To conduct an effective meeting, there are several things that companies should do. First, they should set clear objectives for the meeting. This helps to ensure that everyone is on the same page and that the meeting stays focused. Second, they should prepare an agenda for the meeting. This helps to ensure that all the important issues are discussed and that the meeting stays on track. Third, they should invite the right people to the meeting. This ensures that the meeting is attended by the relevant people who can contribute to the discussion. Fourth, they should allocate enough time for the meeting. This ensures that all the important issues are discussed thoroughly and that there is enough time for everyone to contribute.In conclusion, company meetings are an essential part of our day-to-day operations. They provide a platform for employees to share their ideas, concerns, and suggestions. There are different types of meetings that companies can hold, and to conduct an effective meeting, companies should set clear objectives, prepare an agenda, invite the right people, and allocate enough time. By following these guidelines, companies can ensure that their meetings are productive and contribute to the growth and success of the company.。
(完整版)有效会议的方法Conducteffectivemeeting
Stages of a Meeting
The Pre-Meeting Social Interaction
Formal Start Agenda Items
Wrap-Up
Ford Motor Company Philippines
Why People Don’t Participate
The meeting is too large. Some participants dominate the meeting. The meeting lacks a clear structure. The leader shifts roles.
Ford Motor Company Philippines
The Meeting Leader’s Role
Oversee the creation and distribution of the agenda Lead the social interaction Start the meeting on time Control the agenda Keep everyone focused Stimulate discussion
Managers spend up to a third of their time in meetings
Ford Motor Company Philippines
Reasons for Meetings
Obtaining information Solving a Problem Making a Decision Motivating People Developing Ideas Making an Announcement
Ford Motor Company Philippines
如何用英语主持会议作文
如何用英语主持会议作文How to Conduct a Meeting。
Conducting a meeting is an essential skill in today's professional world. Whether you are leading a small team or a large organization, effective meeting management iscrucial for productivity and collaboration. In this article, we will discuss the key steps and techniques tosuccessfully conduct a meeting.1. Preparing for the Meeting:Before the meeting, it is important to set clear objectives and create an agenda. Determine what needs to be accomplished during the meeting and prioritize the topicsto be discussed. Share the agenda with the participants in advance, allowing them to prepare and contributeeffectively.2. Starting the Meeting:Begin the meeting on time and welcome the participants. Introduce yourself and briefly outline the purpose and objectives of the meeting. Establish ground rules for the meeting, such as taking turns to speak, listening attentively, and respecting others' opinions.3. Reviewing Previous Minutes:If this is a recurring meeting, take a few minutes to review the minutes from the previous meeting. Highlight any action items or decisions that were made and ensure they have been addressed. This will help maintain continuity and ensure progress is being made.4. Presenting Information:Present the topics on the agenda one by one, providing necessary background information and context. Use visual aids such as slides or charts to support your presentation. Encourage participants to ask questions or seekclarification during the presentation to ensure everyone ison the same page.5. Facilitating Discussion:After presenting each topic, open the floor for discussion. Encourage participants to share their thoughts, ideas, and concerns. Actively listen to each participant and ensure everyone has an opportunity to contribute. Keep the discussion focused and productive, intervening if necessary to prevent tangents or excessive repetition.6. Decision Making:When it comes to making decisions, ensure that all relevant information has been presented and discussed. Encourage participants to express their opinions and reach a consensus if possible. If a decision cannot be reached, consider alternative methods such as voting or assigning a smaller group to further explore the issue.7. Assigning Action Items:At the end of the meeting, summarize the key decisions and action items. Clearly assign responsibilities to specific individuals and set deadlines for completion. Follow up with participants after the meeting to ensure progress is being made and any obstacles are addressed.8. Wrapping up the Meeting:Conclude the meeting by summarizing the key takeaways and thanking the participants for their contributions. Remind everyone of the next steps and any upcoming deadlines. Provide an opportunity for participants to ask any final questions or raise any concerns.9. Documenting Meeting Minutes:After the meeting, create a detailed summary of the discussion, decisions, and action items. Share the minutes with all participants and any relevant stakeholders. This document will serve as a reference for future meetings and ensure accountability.In conclusion, conducting a meeting requires careful planning, effective communication, and strong facilitation skills. By following the steps outlined above, you can ensure that your meetings are productive, collaborative, and achieve their intended objectives.。
HOW TO MANAGE EFFECTIVE MEETINGS如何开展有效会议
• Ask for participants to bring ideas and solutions to the meeting • Seek out ideas from “quiet participants”
During the meeting
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Attributes of a Good Meeting
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Stay on Track
• Establish and follow a plan
– Agendas, visual aids, time management
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There should be a time keeper Notify speaker about schedule Start with soft/easy items first Discuss complicated topics later Move toward tougher more time intensive items
Organizer wants you to share your ideas, not to think of an idea during the meeting! 15
Guests
• There might be some guests or SME invited to attend the meeting. • Their responsibilities are BKM sharing, giving suggestions. • They should be treated by all as resources, not burdens. They are people who bring quality results to the meetings.
如何组织高效会议的英语作文范文
如何组织高效会议的英语作文范文全文共3篇示例，供读者参考篇1How to Organize Effective MeetingsMeetings are a crucial part of organizational life, whether in a company, school, club or any other group setting. They allow people to come together, share ideas, make decisions and align on goals and plans. However, we've all been in meetings that felt like a waste of time - disorganized, unfocused, and leaving us wondering what was actually accomplished.As a student, I've been in my fair share of ineffective meetings for group projects, club activities, and other collaborative work. I've sat through meetings that dragged on forever with no clear agenda or next steps. I've been in meetings where one or two people dominated the conversation while others checked out. And I've definitely been guilty of multitasking or zoning out during meetings that seemed irrelevant or unproductive.But I've also experienced the power of well-run, focused meetings that led to great collaboration, creative ideas, and clearaction items to move things forward. Through trial and error on many group projects, I've learned some key strategies for how to plan and facilitate effective meetings. If done right, meetings can be extremely valuable rather than just a waste of time.First and foremost, always have a clear agenda and share it in advance. An agenda lays out the topics to be covered and the order they will be discussed. It gives attendees a chance to prepare and ensures the meeting stays focused and on track. The agenda should include time estimates for each item so you can properly allocate your meeting time.For a one-hour meeting, I typically allocate:5 minutes for opening/ициалс and agenda review40-45 minutes for key discussion items10-15 minutes for next steps, action items, and wrap-upSet an agenda and share it at least 24 hours before the meeting so everyone has time to review it.Secondly, only invite people who absolutely need to be there. The more people attending, the higher the potential for distraction and loss of focus. When preparing the attendee list, think critically about who needs to be involved in the discussionsand decision making for each agenda item. You can always share notes or key outcomes with others who don't need to attend.As the meeting organizer, it's also important to send out any materials, documents or pre-reading in advance. This allows attendees to review everything ahead of time so you don't have to waste valuable meeting time getting people up to speed. It will enable richer, more productive discussions.When the meeting starts, review the agenda and schedule. Set some straightforward ground rules like silencing phones, avoiding multitasking, and encouraging participation from everyone. As a student, I've had to sometimes (politely) call out classmates who were distractingly browsing social media during our meetings.During the meeting discussions, take clear notes on key points, decisions, action items and open issues. Review these towards the end and make sure everyone is aligned. Don't let the meeting adjourn until next steps are clear - who is responsible for what with deadlines. Nothing is more frustrating than leaving a meeting feeling uncertain about what was actually decided.If the conversation starts to veer too far off track, don't be afraid to steer it back to the agenda. Say something like "That's an interesting point, but I want to make sure we cover the topicswe planned for today's meeting. Perhaps we can discuss that further at another time." As the facilitator, it's your job to keep things focused and moving.Don't let the meeting run over its scheduled time unless it's absolutely essential to resolve a key issue or make an important decision. Running over frequently shows poor planning and time management. If you need to continue a discussion, schedule a follow-up meeting rather than letting the current one drag on endlessly.Finally, send out notes and action items promptly after the meeting, ideally the same day while everything is still fresh. This documentation ensures everyone is aligned and can refer back to what was discussed. It also creates accountability for people's assigned tasks before the next meeting.Facilitating productive meetings takes practice, but it's a vital skill to develop. Meetings are fundamental for communication, collaboration and driving projects and initiatives forward. Following best practices like having a timed agenda, limiting attendees, assigning action items and more can turn meetings from time-wasters into productive work sessions.As students, we have to lead meetings constantly for group projects, student organizations and other activities.Implementing these strategies will set you up for professional success - employees who can run effective meetings are extremely valued. Don't settle for rambling, disorganized meetings. With some basic preparation and facilitation, you can ensure your meetings are well-run, focused and productive. Your team or group will get much better outcomes and you'll earn respect as someone who values time and delivers results.篇2How to Organize Efficient MeetingsMeetings are an integral part of academic and professional life, serving as a platform for collaboration, decision-making, and knowledge-sharing. However, poorly organized meetings can lead to frustration, wasted time, and a lack of productivity. As a student, learning to organize efficient meetings is a valuable skill that will not only benefit your academic endeavors but also prepare you for future professional environments. In this essay, I will share some effective strategies for organizing meetings that maximize productivity and ensure positive outcomes.Define the Purpose and AgendaBefore scheduling a meeting, it's crucial to clearly define its purpose and objectives. Ask yourself, "What do we hope toachieve by the end of this meeting?" Having a clear purpose will help you determine who needs to attend and what topics need to be covered. Once you have identified the purpose, create a detailed agenda that outlines the topics to be discussed, the order in which they will be addressed, and the approximate time allotted for each item. Distributing the agenda in advance allows attendees to prepare and ensures everyone is on the same page.Invite the Right ParticipantsCarefully consider who needs to be present at the meeting. Inviting too many people can lead to distractions and make it difficult to reach a consensus, while excluding key stakeholders can result in uninformed decisions. Only invite those who are directly involved or whose input is essential. If possible, provide a brief explanation of each attendee's role or contribution to the meeting, as this can help facilitate meaningful participation.Choose an Appropriate Time and LocationScheduling conflicts are a common obstacle to productive meetings. When selecting a time, consider the availability of attendees and try to find a time that works for everyone. If that's not possible, prioritize the attendance of key decision-makers or subject matter experts. Additionally, choose a location that iscomfortable, free from distractions, and equipped with the necessary technology for presentations or virtual attendance.Encourage Participation and Active ListeningEffective meetings thrive on open communication and active participation from all attendees. As the meeting organizer, it's your responsibility to create an environment that fosters engagement and respectful dialogue. Encourage attendees to share their perspectives, ask questions, and actively listen to one another. You can achieve this by posing thought-provoking questions, acknowledging contributions, and ensuring that no single individual dominates the conversation.Stay Focused and On TrackOne篇3How to Organize Effective MeetingsAs students, we often find ourselves in group meetings - whether it's for a class project, a club, or a student organization. Meetings can be great opportunities for collaboration,idea-sharing, and collective decision-making. However, they can also be incredibly unproductive time-wasters if not organizedand facilitated properly. I've been in far too many meetings that seemed to drag on forever without any clear direction or tangible outcomes. That's why learning how to organize effective meetings is such a valuable skill for students to develop.The key to an effective meeting really starts well before the meeting itself. Proper planning and preparation are crucial to ensuring the meeting runs smoothly and achieves its intended goals. First and foremost, there needs to be a clear purpose for having the meeting in the first place. What are you hoping to accomplish? What decisions need to be made? What information needs to be shared or discussed? Without a defined purpose, a meeting can quickly go off the rails and become an aimless time-suck.Once the purpose is established, the next step is to create a detailed agenda. An agenda serves as a roadmap for the meeting, outlining the specific topics to be covered and allocating time for each item. This helps keep the meeting focused and on track. When creating the agenda, be sure to prioritize the most important items first in case you run out of time. Additionally, assign someone to be the designated timekeeper to ensure you stick to the agenda's timeline.With the agenda set, you'll want to carefully consider who needs to attend the meeting. Inviting too many people can lead to disorganization and lack of productivity. Only include those who absolutely need to be there based on the meeting's purpose and agenda items. And be respectful of people's time – if their presence isn't truly required, don't force them to attend.Once you've determined the attendees, it's a good idea to send out the agenda and any relevant materials in advance. This allows everyone to review the information beforehand and come to the meeting prepared. There's nothing worse than wasting precious meeting time bringing people up to speed on background information.Now, with all the preparation done, it's time for the meeting itself. The person leading the meeting should start by clearly stating the purpose and desired outcomes. This helps align everyone's expectations from the outset. Then, review and stick to the agenda as closely as possible. As the facilitator, it's your job to keep the discussion focused and moving forward. Don't be afraid to politely cut off tangents or sidebar conversations that aren't relevant or productive.Encourage active participation from all attendees. Meetings shouldn't be one-way lectures; they should be dynamicdiscussions where everyone has a chance to contribute their ideas and perspectives. At the same time, make sure to prevent any one person from dominating the conversation. As the facilitator, you may need to directly call on quieter individuals to ensure their voices are heard.Throughout the meeting, be sure to take thorough notes, either yourself or by designating a dedicated note-taker. Capturing key discussion points, decisions made, and action items is crucial for ensuring productive follow-through after the meeting. Speaking of action items, before wrapping up, clearly review and confirm any tasks that need to be completed, who is responsible for them, and by when they are due.Finally, don't let the meeting just end abruptly. Take a few minutes to summarize the key takeaways and outcomes. This reinforces what was accomplished and aligns everyone's understanding before departing. You may also want to get feedback from attendees on how the meeting went and what could be improved for next time.After the meeting, be sure to promptly distribute the notes and action item list to all attendees and any other relevant parties. This ensures everyone is on the same page movingforward and can begin working on their assigned tasks right away.Organizing effective meetings takes effort and practice, but it's a skill that will pay major dividends. Well-run meetings foster collaboration, drive results, and ultimately save everyone time and frustration in the long run. As students, developing this competency now will serve us well in our future careers and any collaborative pursuits we take on. So take charge, create an agenda, and run a tight, productive meeting! Your team will thank you for it.。
如何开展有意义的班会课英语作文
如何开展有意义的班会课英语作文全文共3篇示例，供读者参考篇1How to Conduct Meaningful Class MeetingsClass meetings play an important role in fostering a sense of community, building relationships, and addressing issues that affect students in the classroom. To ensure that class meetings are meaningful and productive, proper planning and execution are essential. Here are some tips on how to conduct meaningful class meetings:1. Set clear objectives: Before conducting a class meeting, it is important to establish clear objectives. What do you hope to achieve through the meeting? Are there any specific topics or issues that need to be discussed? Setting clear objectives will help keep the meeting focused and on track.2. Create a positive and safe environment: It is essential to create a positive and safe environment for students to feel comfortable sharing their thoughts and opinions. Encourage open communication and respectful dialogue among students.3. Develop a structured agenda: A well-developed agenda can help guide the discussion and ensure that all topics are covered in a timely manner. Include items such as announcements, discussion topics, and any other relevant business to be addressed during the meeting.4. Encourage student participation: Class meetings are an opportunity for students to voice their opinions, share ideas, and discuss concerns. Encourage active participation from all students by asking open-ended questions, facilitating group discussions, and providing opportunities for students to share their thoughts.5. Address relevant topics: Class meetings should focus on topics that are relevant and important to students. This could include discussing academic goals, addressing classroom behavior issues, planning upcoming events, or seeking feedback on classroom activities.6. Follow up on action items: After the meeting, follow up on any action items or decisions that were made during the discussion. Assign responsibilities to students or teachers to ensure that tasks are completed in a timely manner.7. Reflect and evaluate: After the class meeting, take some time to reflect on what went well and what could be improved.Seek feedback from students to gather their thoughts on how the meeting could be more meaningful and effective in the future.In conclusion, class meetings are a valuable tool for building relationships, fostering communication, and addressing important issues in the classroom. By following these tips, teachers can ensure that class meetings are meaningful, productive, and beneficial for all students involved.篇2How to Conduct Meaningful Class MeetingsClass meetings are an important part of creating a positive and productive learning environment for students. They provide a platform for students to express their thoughts, feelings, and concerns, as well as to develop important social and emotional skills. However, simply holding a class meeting is not enough. In order to ensure that class meetings are meaningful and effective, there are several key steps that teachers can take.First and foremost, it is important to establish a positive and safe environment for class meetings. This includes setting ground rules for respectful communication, active listening, and confidentiality. Students should feel comfortable sharing theirthoughts and opinions without fear of judgment or ridicule. Teachers can also create a welcoming atmosphere by starting each meeting with a positive and inclusive message.In addition, class meetings should have a clear purpose and agenda. This helps to keep the discussion focused and productive. Teachers can choose specific topics to discuss based on the needs and interests of their students. This could include issues related to social and emotional development, academic challenges, or school-wide initiatives. Having a well-defined agenda also helps students prepare and contribute to the discussion.Furthermore, teachers can incorporate interactive and engaging activities into class meetings to make them more enjoyable and effective. This could include role-playing scenarios, group discussions, or problem-solving tasks. These activities help to promote collaboration, critical thinking, and teamwork skills. Teachers can also use technology, such as online polling tools or interactive whiteboards, to enhance student engagement.Moreover, it is important for teachers to follow up on the outcomes of class meetings. This includes addressing any issues or concerns that were raised during the meeting, as well asimplementing any solutions that were proposed. Teachers should also seek feedback from students to evaluate the effectiveness of the meeting and make improvements for future meetings.Overall, class meetings can be a valuable tool for promoting communication, collaboration, and problem-solving skills among students. By following these key steps, teachers can ensure that class meetings are meaningful and effective in creating a positive and inclusive learning environment.篇3How to Conduct Meaningful Class MeetingsClass meetings are an important part of a student's academic experience. It is a time for students to discuss important school matters, build relationships with classmates, and address any concerns they may have. To make the most of class meetings, it is essential to plan and execute them effectively. Here are some tips on how to conduct meaningful class meetings:1. Set clear objectives: Before every class meeting, set clear objectives on what you want to achieve. Whether it's discussing upcoming events, addressing classroom issues, or brainstormingideas for projects, having a clear goal will help keep the meeting focused and productive.2. Create a welcoming environment: Make sure the meeting space is comfortable and welcoming for all students. Consider arranging the seating in a circle to encourage open communication and equal participation from all students. Create a safe space where students feel comfortable sharing their thoughts and ideas.3. Encourage participation: Encourage all students to participate in the meeting by asking for their input and opinions. Avoid turning the meeting into a lecture by allowing students to take the lead on discussions. Use icebreakers or group activities to help break the ice and get students engaged.4. Provide structure: It's essential to have a structured agenda for the meeting to ensure all topics are covered and time is used efficiently. Start by reviewing the previous meeting's minutes, discussing agenda items, and assigning tasks or responsibilities. Make sure to stick to the agenda and avoid getting off track.5. Foster collaboration: Class meetings are a great opportunity for students to work together and collaborate on projects or initiatives. Encourage students to share ideas, listento each other's perspectives, and work towards common goals. Use group activities or discussions to promote teamwork and collaboration.6. Address concerns: Use class meetings as a platform for students to raise any concerns or issues they may have. Create a safe space for students to discuss their feelings, thoughts, and opinions. Be open and empathetic to their concerns and work together to find solutions.7. Reflect and evaluate: After each class meeting, take the time to reflect on what went well and what could be improved. Seek feedback from students on their experience and use it to make adjustments for future meetings. Evaluate the effectiveness of the meeting in achieving its objectives and make changes as necessary.In conclusion, class meetings play a vital role in fostering communication, collaboration, and community within a classroom. By following these tips and guidelines, educators can conduct meaningful and productive class meetings that benefit students and enhance their overall learning experience.。
如何让会议更高效英文作文
如何让会议更高效英文作文下载温馨提示:该文档是我店铺精心编制而成，希望大家下载以后，能够帮助大家解决实际的问题。
文档下载后可定制随意修改，请根据实际需要进行相应的调整和使用，谢谢!并且，本店铺为大家提供各种各样类型的实用资料，如教育随笔、日记赏析、句子摘抄、古诗大全、经典美文、话题作文、工作总结、词语解析、文案摘录、其他资料等等，如想了解不同资料格式和写法，敬请关注!Download tips: This document is carefully compiled by theeditor. I hope that after you download them,they can help yousolve practical problems. The document can be customized andmodified after downloading,please adjust and use it according toactual needs, thank you!In addition, our shop provides you with various types ofpractical materials,such as educational essays, diaryappreciation,sentence excerpts,ancient poems,classic articles,topic composition,work summary,word parsing,copyexcerpts,other materials and so on,want to know different data formats andwriting methods,please pay attention!Meetings are an essential part of any organization's workflow. However, they often tend to be time-consuming and unproductive. To make meetings more efficient, there are several strategies that can be implemented.Firstly, setting a clear agenda is crucial. Without a well-defined agenda, meetings tend to go off track and become unproductive. By outlining the topics to be discussed and the goals to be achieved, participants can come prepared and stay focused throughout the meeting.Secondly, it is important to limit the number of attendees. Having too many people in a meeting can lead to a lack of engagement and unnecessary discussions. By inviting only those who are directly involved or have relevant input, the meeting can be more efficient and decision-making can be expedited.Additionally, it is helpful to assign roles andresponsibilities before the meeting. By assigning someone to take notes, someone to keep track of time, and someone to facilitate the discussion, the meeting can run smoothly and efficiently. This way, everyone knows their role and can contribute effectively.Furthermore, it is beneficial to establish time limits for each topic. By allocating a specific amount of time for each agenda item, participants are encouraged to stay focused and discussions can be kept on track. This also ensures that all important topics are covered within the allocated time frame.Moreover, utilizing technology can greatly enhance the efficiency of meetings. Tools such as video conferencing, screen sharing, and collaborative platforms enable remote participation and real-time collaboration. This eliminates the need for unnecessary travel and allows for efficient decision-making regardless of geographical locations.Lastly, it is important to follow up on action items and decisions made during the meeting. By assigning tasksand setting deadlines, participants are held accountable and progress can be tracked. This ensures that the meeting outcomes are implemented and the time spent in the meeting is not wasted.In conclusion, by setting a clear agenda, limiting attendees, assigning roles, establishing time limits, utilizing technology, and following up on action items, meetings can become more efficient and productive. Implementing these strategies can save time and resources, ultimately leading to better outcomes for the organization.。
怎样在公共场合自信交流英语作文
怎样在公共场合自信交流英语作文Confident communication in public settings is a valuable skill that can open doors and create opportunities. Whether you are attending a business meeting, giving a presentation, or engaging in casual conversation, the ability to express yourself clearly and with self-assurance can make a significant impact. In this essay, we will explore strategies and techniques to help you develop the confidence to communicate effectively in public environments.Firstly, it is essential to have a strong command of the English language. Proficiency in grammar, vocabulary, and pronunciation will give you the foundation to articulate your thoughts and ideas effectively. Engage in regular practice, such as reading English literature, listening to podcasts, or conversing with native speakers. Familiarize yourself with common idioms, colloquialisms, and cultural references to ensure you can participate in discussions seamlessly.Secondly, focus on developing your public speaking skills. Public speaking can be daunting, but with practice and preparation, it can become a powerful tool for self-expression. Start by practicing inlow-stakes situations, such as speaking up in a small group or delivering a short presentation to a trusted audience. As you gain experience, gradually challenge yourself by speaking in larger settings or on more complex topics.One effective technique for building confidence in public speaking is to thoroughly prepare your content. Research your topic, organize your thoughts, and create a clear and concise outline. This preparation will not only help you feel more knowledgeable and in control but will also allow you to focus on your delivery rather than worrying about the content.Additionally, pay attention to your body language and vocal delivery. Stand tall, make eye contact with your audience, and speak with clarity and conviction. Avoid fidgeting, nervous habits, or monotone speech, as these can undermine your confidence and credibility. Practice varying your tone, pace, and volume to keep your audience engaged and interested.Another important aspect of confident communication is the ability to actively listen and respond appropriately. When engaging in conversations, resist the temptation to formulate your next response while the other person is speaking. Instead, focus on understanding their perspective and ask thoughtful questions to demonstrate your interest and engagement. This not only shows respect for the otherperson but also allows you to provide more relevant and insightful responses.Moreover, it is crucial to develop a positive and confident mindset. Beliefs and attitudes can have a significant impact on our behavior and self-perception. Cultivate a growth mindset, where you view challenges as opportunities for learning and improvement, rather than sources of anxiety or fear. Affirmations, visualization exercises, and positive self-talk can all help to boost your confidence and self-assurance.It is also important to recognize that confident communication is not about being perfect or flawless. Mistakes and moments of uncertainty are a natural part of the learning process. When they occur, acknowledge them gracefully, apologize if necessary, and move forward. Dwelling on errors or being overly self-critical can undermine your confidence and hinder your progress.In public settings, it is essential to be aware of cultural differences and adapt your communication style accordingly. Different cultures may have varying expectations and norms regarding eye contact, personal space, and the pace of conversation. Familiarize yourself with the cultural context and be prepared to adjust your approach to ensure effective and respectful communication.Furthermore, it is important to remember that confident communication is not just about the individual. It is also about building connections and fostering positive relationships with others. When you communicate with confidence, you not only present yourself in a more favorable light but also create an environment where others feel heard, respected, and valued.In conclusion, developing the confidence to communicate effectively in public settings is a valuable skill that can open doors and create opportunities. By focusing on language proficiency, public speaking skills, positive mindset, cultural awareness, and relationship-building, you can cultivate the confidence to express yourself clearly and effectively in a variety of public contexts. Remember, confidence is a journey, not a destination, and with practice and persistence, you can become a confident and effective communicator in any public setting.。
如何进行有效的商务会议英语作文
如何进行有效的商务会议英语作文How to Conduct an Effective Business MeetingBusiness meetings are a crucial aspect of corporate life, allowing for collaboration, decision-making, andproblem-solving among team members. However, conducting a successful meeting requires careful planning, organization, and communication skills. In this article, we will discuss how to effectively conduct a business meeting in English.Preparation1. Set clear objectives: Before scheduling a meeting, define the purpose and objectives of the meeting. What do you hope to achieve? Clarifying your goals will help you create an agenda and structure the meeting effectively.2. Create an agenda: Develop a detailed agenda outlining the topics to be discussed, the time allocated for each topic, and the desired outcomes. Share the agenda with participants in advance so they can prepare and contribute to the discussion.3. Invite the right people: Only invite necessary participants to the meeting to keep it focused and productive. Ensure that key stakeholders, decision-makers, and subject matter experts are present.4. Choose a suitable location and time: Select a comfortable meeting room with adequate facilities, such as audio-visual equipment and whiteboards. Consider participants' schedules and time zones if there are remote attendees.During the Meeting1. Start on time: Respect participants' time by starting the meeting promptly. Begin with a brief introduction, agenda review, and objectives to set the context for the discussion.2. Encourage participation: Engage all participants by asking for their input, inviting questions and feedback, and encouraging discussion. Use open-ended questions to stimulate dialogue and gather diverse perspectives.3. Manage time effectively: Stick to the agenda and time allocations to ensure that all topics are covered. Delegate timekeeping responsibilities to keep the meeting on track and avoid overruns.4. Foster collaboration: Encourage collaboration and teamwork by promoting active listening, sharing information openly, and seeking consensus on decisions. Use visual aids, brainstorming exercises, and group activities to facilitate engagement.5. Address conflicts constructively: If conflicts arise during the meeting, manage them diplomatically and professionally. Listen to concerns, encourage dialogue, and seek common ground to reach a resolution.After the Meeting1. Summarize key points: At the end of the meeting, summarize the key discussions, decisions, and action items. Clarify responsibilities, deadlines, and next steps to ensure follow-through.2. Distribute meeting minutes: Document meeting minutes with a summary of discussions, decisions, and action items. Share the minutes with participants for review and reference, and archive them for future audits or follow-ups.3. Follow up on action items: Monitor progress on action items and follow up with assigned individuals to ensure timely completion. Communicate updates and feedback to stakeholders as needed.4. Collect feedback: Solicit feedback from participants on the meeting's effectiveness, format, and content. Use the feedback to refine future meetings and improve collaboration within the team.In conclusion, conducting an effective business meeting requires thorough preparation, active facilitation, and thoughtful follow-up. By following these best practices, you can create a collaborative and productive meeting environment that drives results and fosters team success.。
如何使商务会议更有效率写一篇英语作文
如何使商务会议更有效率写一篇英语作文First, start stageFirst, as the initiator, on the basis of the purpose of the meeting, including communication, information, work progress, issues and settlement, decision and resource sharing, creativity, morale, and manager consolidation; form: one-to-one and group meetings, telephone by video, regular meetings, interim meetings, personnel arrangement and policy, public praise or criticism, and brainstorming meetings. Sometimes the sponsors has to decide with others (including co-organizers and sponsors) through one-to-one or group meetings. In the launch phase, the purpose and means of the meeting should be determined.Second, the planning stageSecondly, in the planning stage, as the initiator of the meeting, the following aspects should be determined:(1) Division of labor among personnelThe general personnel division of labor can be set as the professional group responsibility system, the group has aprofessional group, logistics support group, conference affairs group, comprehensive group, liaison group, on-site demonstration group, etc., according to the different meeting, set up the corresponding group. At the same time, the moderator, recorder, convenor and participant of the meeting shall be determined. Clarify the responsibilities of the team and relevant personnel.(2) Meeting time: The general meeting is recommended to be held from Tuesday to Thursday.(3) The meeting location: suggested held in the conference room, discussion, brainstorming, brainstorming meeting (this type of meeting suggested 5-7 people attend) suggested using round table meeting, personnel arrangement, work arrangement, routine meeting, unless it is a work arrangement meeting, generally is not recommended in the manager's office.(4) Agenda: the meeting is the overall arrangement of the meeting, which should include the topics and exchange information shared in the meeting, the procedures and the schedule of the meeting.(5) Emergency response plan:1. To prevent accidents, each team member or relevant personnel should set up an AB Angle.2. All kinds of participants should be effectively controlled (see the control stage for details).3. Make emergency plans for various adverse environments, such as power failure, bad weather, good health of participants or staff, traffic jams, etc.(6) Meeting rules: participants to work arrangement to the host, more than an hour of the meeting to have written or email and telephone notice, all participants to be ready to speak mentality, meeting to start and end, the host of the resolution can be directly responsible, at the meeting to maintain the dignity of others, to someone put forward different opinions, after the meeting to get the written record, attendees to feedback duties.(7) Other mattersVenue and seat layout, participants seat arrangement (see control stage), meeting book, transportation, accommodation, whether information issued with meeting notice, need auxiliary equipment (such as projector, curtain, whiteboard, recording equipment, camera or photography equipment), preparestationery paper, venue surrounding location map (should be marked bathroom, restaurant, lounge, exit and emergency exit), whether need participants to prepare information (including format, number), after the entertainment, participants whether there are ethnic minorities, whether a vegetarian,。
如何组织一个高效的会议 How to organize an effective meeting
Questions？提问? Thank You! 谢谢！
3. After The Meeting 会议后
• Meeting minutes signed off and distribution. 会议纪要前发并提供各方。 • Follow up the actions, deadlines, milestones etc. 跟踪后续行动、期限、 里程碑、相关责任等等。 • Update the status. 更新状态。 • Plan a further meeting if needed. 若果必有，召集新的会议。
2. During The Meeting 会议中
• Start the meeting on time. 准时开始会议。 • Provide handouts if needed. 必要时，将硬拷贝的资料提供给各方。 • Remind participants to switch the cellphones to silent mode. 提示各方将 手机调整到静音状态。 • Brief self-introduction if people don’t know each other. 若果相互间部认 识，各方需要做简短的自我介绍。 • Follow the meeting agenda. 遵照会议议程。 • Minute the meeting, actions, deadlines, milestones, responsibilities or conclusions.记录会议，包括后续行动、完成期限、里程牌、相关责任 及结论. • Encourage and open to questions, inputs and discussions. 鼓励各方并已 包容的心态对待提问、观点和讨论。 • Control the meeting, avoid lost of control. 控制会议，避免失控。 • Summarize and confirm key conclusions. 概况会议及关键结论。 • Close up the meeting and thank for attendance. 结束会议并感谢各方参 与。
高效会议的方法范文
高效会议的方法范文第一篇：高效会议的方法范文高效会议管理【微软】所谓开会就是由懂行的人来决定，最后由老板来拍板。
在会议上要听到员工、一般管理层的意见，如果没有反对意见，老板就当场拍板。
一、固化会议流程1、会议主持人（协调人）为提出议案的人，而非其他人员担当协调人。
2、会议协调人应根据会议议题确定参会者，通知人员参会，主持会议。
3、会议内容：阐述会议背景、具体要做什么事情（会议目标），当场征询意见，要求参会者就讨论的议题发表观点，最后达成决议。
会议主持人最后一页PPT都会讲下面应该怎么做，会告诉大家一个结论，接下来的工作应该怎么做。
4、所有的会议时间都不能超过一个小时。
二、参会者要求1、企业领导需要鼓励参会者发言，不发言就不要参加会议。
2、要开好会，就不能只带着耳朵去，要带着资料去。
会议上要看到数据，每个部门都要来讲自己的数据、意见是怎么样。
三、会议决策者要求会议决策者在会议中扮演重要角色，决策者必须要有权威，没有决策的会议不要开；如果没有做决定就不叫开会，只是大家在会议室里面聊聊天，做做信息沟通。
1、如果参会者对提议均认同，就直接决定。
2、如参会者对某些环节存在争议，在不违反原则前提下，由决策者直接拍板决定。
3、如果决策者觉得信息不全面，那么下次会议再决策，但必须明确时间节点，会议形成执行时间表，明确某个时段大家要做什么，工作结果如何汇总，什么时间再来开会。
4、在开会过程中涉及到原会议议程上没有的话题，如果会议决策者觉得很重要，就可以加起来；如果不是很重要，那也可以放一放，减少会议的时间。
5、对于比较有争议的事情，为了会议的有效性，决策人应该根据争议的焦点来迅速做出判断，做出一个决定来。
决定错了也没关系，有决定比没决定好。
如果主持人没有办法来做这个决定，那他就应该立刻告诉大家，先不要来争议，我们下次再来重新讨论这个话题，不能使会议无休止地争议下去。
【谷歌】Marissa Mayer(谷歌搜索产品的副总裁)成功高效会议的秘诀一、明确的会议议程包括：参会者希望讨论的问题的大纲、他们将如何最有效地利用自己的时间。
五招提高开会效率中英文
五招提高开会效率中英文Did you know 47 percent of employees cited meetings as the primary time waster in the office? Use these tips to run effective meetings that boost productivity:47%的员工觉得开始是办公室里最浪费时间的事情，你知道吗?那么，就用这些建议去组织高效的会议吧：Tip #1: Start with a Purpose and End with a Plan建议1：有目的地开始，有计划地结束Before sending a meeting invite, establish a clear, targeted purpose for the discussion. Disseminate an agenda to employees one day prior to the meeting, outlining key talking points and establishing your goals and objectives for the session. This will help keep meetings focused and prevents others from going on tangents. At the end of the meeting, ensure all employees leave with an action plan.在发送会议通知之前，制定清楚的、有目标的规划。
提前一天给员工发放会议议程，列出关键点，阐明会议的目标和意图。
这有助于使会议讨论更加集中，避免离题。
在会议结束的时候，确保与会者都清楚自己要做什么。
Tip #2: Engage Employees and Encourage Targeted Conversation建议2：使员工专心，开展有目的性的讨论You have a limited timespan to grab your employees’ attention – 11 minutes to be exact. Meetings should be bidirectional and encourage roundtable discussion when appropriate. It’s your duty to keep conversations aligned with the agenda. To encourage engagement, consider creating a “no smartphone policy” to reduce distractions.你只能在有限的时间里吸引员工的注意力——确切地说只有11分钟。
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10
What is a “stakeholder”?
何为“利益相关者” 何为“利益相关者”？
A person or interest group who has a stake in the decision, such as:
Hale Waihona Puke 将受到决定影响的个人或利益群组，例如： 将受到决定影响的个人或利益群组，例如： Businesses 企业 Trade associations 行业协会 Environmental organizations 环保组织 Consumer and health groups 消费者和保健群组 Education groups 教育群组 Community groups 社区群组 Labor organizations 劳工组织 Other government agencies, etc. 其它政府机构等
讨论为非正式性， 讨论为非正式性，如同一次交换意见的谈话
Workshops are open to anyone; no restrictions
座谈会向所有人开放， 座谈会向所有人开放，毫无限制
May attend as individual or representative of specific interests
California Environmental Protection Agency 加利福尼亚环境保护局 加利福尼亚环境保护局
Air Resources Board
空气资源委员会
HOW TO CONDUCT EFFECTIVE PUBLIC MEETINGS AND HEARINGS IN CALIFORNIA
召开座谈会有何益处？ 召开座谈会有何益处？
Avoid surprises during the formal rulemaking process, including the public hearing
避免在包括公众听证会在内的正式规章制定过程中出现意 想不到的情况
Build support through collaboration
在正常的上班时间举办， 在正常的上班时间举办，如有必要也可在晚上和周末举办
通过合作建立支持度
Build a well-balanced group representing various stakeholders
建立一个代表各种利益相关者的平衡的群组
8
What are the benefits of holding workshops (con’t)?
召开座谈会有何益处？（续 召开座谈会有何益处？（续） ？（
是非正式集会，由机构工作人员介绍初步建议和信息， 是非正式集会，由机构工作人员介绍初步建议和信息，并 请与会者评论和提问
6
Workshops are informal
座谈会是非正式的
Discussion is informal, like a conversation to exchange views
通过探索改善规章的各种选择包括对草案措辞提出建议以 解决问题
Learn how other related rules may be impacted from those that may be affected by the proposal
从参与者获悉拟议规章可能对其它相关规章产生的影响
9
Who are workshop participants?
可能需要数次或多次座谈会以接触所有利益相关者， 可能需要数次或多次座谈会以接触所有利益相关者，澄清 问题以便开始起草规章或政策
5
Workshop definition
座谈会定义
Workshops are open meetings to inform the public and solicit informal input from the affected public on rules, plans and policies that are in early stage of development
如何在加利福尼亚进行有效的公众会议和听证会
BY EDWARD WONG OFFICE OF THE OMBUDSMAN CALIFORNIA AIR RESOURCES BOARD CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY May 2009
加利福尼亚环境保护局 加利福尼亚空气资源委员会 爱德华.王 监察专员办公室 爱德华 王 2009年五月 年五月
11
How to identify and develop a stakeholders group?
如何确认和发展一个利益相关者群组？ 如何确认和发展一个利益相关者群组？
Identify through workshop participation
通过参加座谈会确认
Conduct active searches (industry and technical literature, press, networking, etc.)
座谈会由谁参加？ 座谈会由谁参加？
Broad and balanced group of stakeholders
广泛与平衡的利益相关者群组
Anyone may join
任何人均可参加
Not pre-selected
没有事先挑选 没有事先挑选
Media welcome to attend
欢迎媒体参加
座谈会在发布45天公众听证会和正式公众评论期之前举行 座谈会在发布 天公众听证会和正式公众评论期之前举行
May require several to many workshops to reach all stakeholders and clarify issues so rule or policy can be drafted
建议在对广泛或复杂问题时采用公众会议（ 建议在对广泛或复杂问题时采用公众会议（加空委称之为 座谈会） 座谈会）
Held prior to release of the 45-day notice of public hearing and start of the formal public comment period
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OUTLINE
概述
Public Meetings - Informational Workshops (prior to formal public comment period)
提供信息的座谈会 正式公众评论期之前） 座谈会( 公众会议 –提供信息的座谈会(正式公众评论期之前）
How to Prepare for and Conduct Public Hearings
积极寻索（行业和技术文件、新闻、人事网络等） 积极寻索（行业和技术文件、新闻、人事网络等）
Build and update mailing lists and listservs 建立和更新邮寄名单和邮件列表(LISTSERVs) Solicit input on an on-going basis 不断征求意见 Provide websites and contact information for public to make contact and through search engines such as Google and Yahoo
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PUBLIC MEETINGS – INFORMATIONAL WORKSHOPS (prior to formal public comment period)
公众会议 - 提供信息的座谈会 正式公众评论期之前） （正式公众评论期之前）
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Public meetings in California
在公共建筑、旅馆、社区和商业楼宇中的礼堂或大厅举办 在公共建筑、旅馆、
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How do you hold workshops? (con’t)
如何举办座谈会？（续 如何举办座谈会？（续） ？（
During regular business hours and some evenings and weekends, if necessary
加利福尼亚的公众会议
Public meetings are used to:
公众会议用于: 公众会议用于
Present information to the public
向公众展示信息
Provide setting for public discussion
为公众讨论提供场所
Obtain informal input from stakeholders
座谈会是在规章、 座谈会是在规章、计划和政策制定早期阶段向公众提供信 息和非正式向将受影响的公众征求意见的公众会议
Are informal gatherings, where agency staff presents preliminary proposals and information and asks for comments and questions from those present
Identify and investigate the scope and extent of technical, economic, and other pertinent issues
确认和调查技术、 确认和调查技术、经济和其它相关问题的广度和范围
Resolve issues by exploring various options to improve the rules, including suggestions for draft language
从利益相关者处获取非正式建议
NOT to make a decision