format of business letters

Chapter 1 Layout of English Letters
Outline of the chapter: 1. Forms of English envelops 2. Forms of English letters 3. Notes and Useful Expressions of English Letters
Alan Pickering Northwest Plant Hire 112 Milton Way Poulton FY3 2PN Lancs
Postage Stamp
Paul Wright Synergy Management Consultants 16 Pendall Way Blackburn BB12 8HT
• 寄信人姓名地址：Mr. William Z. Smith， 278 Green St.，Freedom City，Ohio 57632, USA
• • • •
Mr. William Z. Smith 298 Green St. Freedom City， Ohio 57632, USA 美国
Stamp
Postage Stamp Registered
Mr. Williams Z. Smith 278 Green St. Freedom City, Ohio
Addresse e
57632
U. S. A.
Addressor
Indented Form 斜列式/缩进式
John Parker 15 York Street London, W.2
集 中 齐 头 式
Midway College Midway, Kentucky 40347 Tel: (606)846-4421 April 13, 1999
Addresso r
Ms. Wang Hui Box 408 Peking University Beijing 100871 China
• • • • • •
国外亲友会汉语，寄信人地址可写汉语，他回信时在 收信人地址处写汉语。但要写出PR China。
• Can you write a proper envelope?
• From USA to China • 收信人地址姓名：广东519071珠海市人民西 路 209号日荣大厦 205室李明生。
Composition of English Letters
(1)Heading (信头)—address and date of addressor/sender (2)Inside address (收信人的姓名和地址) (3)Salutation (称呼) (4)Body of the letter (正文) (5)Complimentary close (结束语)
这样写，完善了吗？No！邮局还要你补写……
• • • • •
Li Mingsheng RM 205, Rirong Bldg 209 Renmin Xilu Zhuhai, Guangdong 519017, PRC
Stamp
• • • • • •
Mr. William Z. Smith 278 Green St. Freedom City，Ohio 57632, USA 寄：美国 俄亥俄州
Do you still remember the format of Chinese envelops?
Addressor
Block Form 并列式
Li Mingsheng The Attached Middle School The Henan Normal University Xinxiang City, Henan Province P.R. China
Practical English Writing
Teacher: Li Ping
Tune:
n.曲调, 曲子 v. 1.调音 The orchestra tuned their instruments. 乐队调好了他们的乐器。 2.（给收音机、电视等）调谐，调频道 Tune in to the BBC World Service
• 国际交往邮政信封写法格式
• • • • •
Li Mingsheng RM 205, Rirong Bldg 209 Renmin Xilu Zhuhai, Guangdong 519017, PRC
Stamp
• • • • • •
Mr. William Z. Smith 278 Green St. Freedom City，Ohio 57632, USA
•
• • • •
To：PR China 广东519071 珠海市人民西路 209号 日荣大厦 205室 李明生 先生收
国外亲友会汉语，寄回中国的信封也可如上写， 但要写上PR China。有人写寄信人地址于信封后。
• • • • •
•
Mr. William Z. Smith 298 Green St. Freedom City， Ohio 57632, USA
112 Milton Way
Poulton FY3 2PN Lancs Dear Mr. Alan Pickering,
I am writing to confirm my attendance at this year’s sales conference from 24th to 27th October. I will be arriving on 24th and would like to stay until the 28th so that I can do some sightseeing. Could you possibly reserve me an extra night in the same hotel? I would also be very grateful if you could recommend some places for me to visit in my free time. I look forward to hearing from you. Yours Sincerely, Paul Wright Sales Manager
邮政规定，收信人地址处还要写寄往国家名称的寄出国文字。
• • • •
From：广东519071 珠海市人民西路 209号 日荣大厦 205室李明生 PR China
Stamp To： Mr. William Z. Smith 298 Green St. Freedom City，Ohio 57632, USA 寄：美国 俄亥俄州
St：Li Mingsheng RM 205, Rirong Bldg 209 Renmin Xilu Zhuhai, Guangdong 519017, PR CHINA
国外朋友不会汉语，当然写英语。有人写寄信人地址于信封后。
分 散 齐 头 式
Addressor
Box 408 Peking University Beijing 100871 China April 3, 1999
Postage Stamp
Addresse e
George Smith, Esq. 29 St. John’s Square London, W.C.1
•Practical English Writing
国际交往邮政信封写法补遗
• Can you write a proper envelope?
Dear Ms. Wang Hui,
Addressee
------------------------------------------------------------------------------------------------------------------------------------------------------Yours sincerely, (Signature) Susan S. Sullivan Dean of Admissions
Three requirements of letter writing 1. Clarity （清楚） 2. Conciseness（简洁） 3. Courtesy （礼貌）
Mr. Alan Pickering Northwest Plant Hire
Synergy Management Consultants 16 Pendall Way Blackburn BB12 8HT 24th September,2011 Write a letter of reply: *Agreeing to make the hotel booking *Explain that he will have to pay for the extra night *ask him for his flight details *suggest places for him to visit
• There is a case below. • From China to USA • 寄信人地址姓名：广东519071珠海市人民西 路 209号日荣大厦 205室李明生。 • 收信人姓名地址： Mr. William Z. Smith ， 278 Green St.，Freedom City，Ohio 57632, USA
Ms. Susan S. Sullivan Dean of Admissions Midway College Midway, Kentucky 40347 U.S.A. Dear Ms. Sullivan,
Addressee
------------------------------------------------------------------------------------------------------------------------------------------------------Yours sincerely, (Signature) Ms. Wang Hui
(6)Signature (签名)
(7)Enclosure (附件)， Encl., Enc. (8)Postscript (再启)， P.S.
Salutation (称呼)
(1) Mr. Bush, Dear Doctor, Dear Mr. Mayor
(2)Gorge, Bill
(3)To Whom it may concern （致有 关负责人）， Dear Madam/Sir
Addressor
斜 列 式
15 York Street London 5th May, 2007
George Smith, Esq.
29 St. John’s Square London. W.C.1
Addressee
Dear Mr. Smith, -------------------------------------------------------------------------------------------------------------------------------------------------Yours sincerely, (Signature) John Parker
折 中 式 混 合 式
Addressor
Box 408 Peking University Beijing 100871 China April 3, 1999
/
Ms. Susan S. Sullivan Dean of Admissions Midway College Midway, Kentucky 40347 U.S.A. Dear Ms. Sullivan,
Addressee
-------------------------------------------------------------------------------------------------------------------------------------------------Yours sincerely, (Signature) Ms. Wang Hui