UAT Dropship_process
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SD (this applies to ZBTS, ZREN, ZOR, ZINA, ZRWS, ZIRW order types) 1. Run report ZRFI0011 to extract drop-ship price and enter each ILT total amount in pricing condition (ZCPU or ZMOT) 2. Enter ILT number and Qty, Unit Price and Amount in item text. 3. After billing is saved, go to Accounting doc, change mode and enter ILT number in assignment field and drop ship material number in item text field. Save accounting doc.
New Drop-ship handling procedure
FI module
During IV processing, enter ILT number in both header reference and item assignment. For Intra-company FG procurement, AP-Hon Hai for non-drop and AP-CEI for drop ship after IV (invoice verification) eg. Indy sell to Fullerton FG 120.- (drop ship 100.-) Adjustment entries in FI-AP after IV: Dr. AP-Hon Hai 100 – Step A Cr. 215401 100 (drop ship take over account) Dr. 215401 100 (by individual drop ship mat. of ILT) – StepB Cr. AP-CEI 100 (by individual ILT)
Add on “Drop ship – ILT query” (ZRFI0011) - Provide customer drop ship ILT number, u/p, bal. Qty for billing document creation - Provide CEI AP/AR clearing detail – from AP (ILT) point of view
Drop Ship Changes
on Mar. 5, 2001 SAP Project Go Live
- PwC Consultants
Changes against Original Design
Using SAP existing AP/AR data to store drop ship in and out instead of excel spread sheet
Assumption
Drop ship ILT control by plant – Intra-company sales for drop ship (Raw, FG) between Fullerton and Indy
Checking the first three digits of assignment = “ILT”
Drop Ship In and Out Related Scenarios - Continue
Related Out Scenarios Billing doc. create - Sell FG to CEI (out) - Sell FG to Indy (out) - Sell Drop-ship material to Indy (out) - Sell Drop-ship material to Compaq (out) Billing doc. cancel (original record is removed from report) Recall credit memo create (in) Recall credit memo cancel (original record is removed from report)
Add on “AR Collection Report” (ZRFI0012) - Provide AR outstanding (non-drop ship) detail for customer payment clearing
New Drop-ship handling procedure
Assignment field: PO number follow by 000+item number
Qty field: Quantity and unit of measure More data:
Profit center, Material and Plant.
Report: ZRFI0011 – ILT query
Changes in Authorization
Billing lady should have authorization to update accounting documents. (T-cod Out Related Scenarios
Related In Scenarios Invoice Verification - Buy Drop-ship material from CEI (in) - Buy Drop-ship material from Indy (in) - Buy FG from Indy (in) IV cancel (original record is removed from report) Credit memo – Return to vendor (out) Credit memo cancel (original record is removed from report)
1. The drop-ship quantity = ZCPU or ZMOT amount / Unit Price from IV 2. Once cancel the Billing or IV, the record will be removed from report. 3. No history record is available for tracing. 4. Once goods is returned to vendor, credit memo has to be followed immediately. Otherwise, billing will extract wrong information from the report. 5. The first three digits of assignment must start with “ILT” 6. Assignment and Text field are case sensitive.
Changes in Cut Over Plan
Add following activities into Cut Over Plan for drop ship items initial ILT qty set up
Physical count drop ship qty (Raw and FG) Create AP-CEI by individual ILT (FI-AP) Offset AP-QTC drop ship part and take over account (FI-AP)
New Drop-ship handling procedure - Continue
Step B:
Document header: Reference Field: ILT number AP line item: Assignment Field: ILT number 215401 line item: Purchase doc.: PO number and item number
New Drop-ship handling procedure
FI module
During IV processing, enter ILT number in both header reference and item assignment. For Intra-company FG procurement, AP-Hon Hai for non-drop and AP-CEI for drop ship after IV (invoice verification) eg. Indy sell to Fullerton FG 120.- (drop ship 100.-) Adjustment entries in FI-AP after IV: Dr. AP-Hon Hai 100 – Step A Cr. 215401 100 (drop ship take over account) Dr. 215401 100 (by individual drop ship mat. of ILT) – StepB Cr. AP-CEI 100 (by individual ILT)
Add on “Drop ship – ILT query” (ZRFI0011) - Provide customer drop ship ILT number, u/p, bal. Qty for billing document creation - Provide CEI AP/AR clearing detail – from AP (ILT) point of view
Drop Ship Changes
on Mar. 5, 2001 SAP Project Go Live
- PwC Consultants
Changes against Original Design
Using SAP existing AP/AR data to store drop ship in and out instead of excel spread sheet
Assumption
Drop ship ILT control by plant – Intra-company sales for drop ship (Raw, FG) between Fullerton and Indy
Checking the first three digits of assignment = “ILT”
Drop Ship In and Out Related Scenarios - Continue
Related Out Scenarios Billing doc. create - Sell FG to CEI (out) - Sell FG to Indy (out) - Sell Drop-ship material to Indy (out) - Sell Drop-ship material to Compaq (out) Billing doc. cancel (original record is removed from report) Recall credit memo create (in) Recall credit memo cancel (original record is removed from report)
Add on “AR Collection Report” (ZRFI0012) - Provide AR outstanding (non-drop ship) detail for customer payment clearing
New Drop-ship handling procedure
Assignment field: PO number follow by 000+item number
Qty field: Quantity and unit of measure More data:
Profit center, Material and Plant.
Report: ZRFI0011 – ILT query
Changes in Authorization
Billing lady should have authorization to update accounting documents. (T-cod Out Related Scenarios
Related In Scenarios Invoice Verification - Buy Drop-ship material from CEI (in) - Buy Drop-ship material from Indy (in) - Buy FG from Indy (in) IV cancel (original record is removed from report) Credit memo – Return to vendor (out) Credit memo cancel (original record is removed from report)
1. The drop-ship quantity = ZCPU or ZMOT amount / Unit Price from IV 2. Once cancel the Billing or IV, the record will be removed from report. 3. No history record is available for tracing. 4. Once goods is returned to vendor, credit memo has to be followed immediately. Otherwise, billing will extract wrong information from the report. 5. The first three digits of assignment must start with “ILT” 6. Assignment and Text field are case sensitive.
Changes in Cut Over Plan
Add following activities into Cut Over Plan for drop ship items initial ILT qty set up
Physical count drop ship qty (Raw and FG) Create AP-CEI by individual ILT (FI-AP) Offset AP-QTC drop ship part and take over account (FI-AP)
New Drop-ship handling procedure - Continue
Step B:
Document header: Reference Field: ILT number AP line item: Assignment Field: ILT number 215401 line item: Purchase doc.: PO number and item number