英语外贸函电1-2
12种外贸英语函电范文
12种外贸英语函电范文导语:外贸行业总要写一些外贸函电，以下是人才小网搜集整理的外贸函电范文，欢迎阅读!1. 主动联系采购商Dear Sirs: May 1, 2001Inquiries regarding our new product, the Deer Mountain Bike, have been coming in from all parts of the world. Reports from users confirm what we knew before it was put on the market - that it is the best mountain bike available. Enclosed is our brochure.Yours faithfully2. 提出询价Dear Sirs: Jun.1, 2001We received your promotional letter and brochure today. We believe that your would do well here in the U.S.A. Kindly send us further details of your prices and terms of sale. We ask you to make every effort to quote at competitive prices in order to secure our business. We look forward to hearing from you soon..Truly3. 迅速提供报价Gentlemen: June 4, 2001Thank you for your inquiry of June the 1st concerning the Deer Mountain Bike. It gives us great pleasure to send along the technical information on the model together with the catalog and price list. After studying the prices and terms of trade, you will understand why we are working to capacity to meet the demand. We look forward to the opportunity of being of service of you.4. 如何讨价还价Gentlemen: June 8, 2001We have received your price lists and have studied it carefully. However, the price level in your quotation is too high for this market, If you are prepared to grant us a discount of 10% for a quantity of 200, we would agree to your offer. You should note that some price cut will justify itself by an increase in business. We hope to hear from you soon.Yours truly5 同意进口商的还价Dear Sirs: June 12, 2001Thank you for your letter of June the 8th. We have accepted your offer on the terms suggested. Enclosed our will find a special price list that we believe will meet your ideas of prices. You should note that the recent advances in raw materials have affected the cost of this product unfavorably. However, for your order we have kept our prices down.Sincerely6 拒绝进口商的还价Dear Sirs: June 12, 2001Thank you for your letter of June the 8th. We regret that we cannot meet your terms. We must point out that the falling market here leaves us little or no margin of profit. We must ask you for a keener price in respect to future orders. At present the best discount offered for a quantity of 200 is 5%. Our current situation leaves us little room to bargain. We hope you will reconsider the offer.Truly7 正式提出订单Gentlemen: June 15, 2001We have discussed your offer of 5% and accept it on theterms quoted. We are prepared to give your product a trial, provided you can guarantee delivery on or before the 20th of September. The enclosed order is given strictly on this condition. We reserve the right of refusal of delivery and/or cancellation of the order after this date.Truly8 确认订单Gentlemen: June 20, 2001Thank you very much for your order of June 15 for 200 Deer Mountain Bikes. We will make every possible effort to speed up delivery. We will advise you of the date of dispatch. We are at your service at all times.Sincerely9 请求开立信用证Gentlemen: June 18, 2001Thank you for your order No. 599. In order to execute it, please open an irrevocable L/C for the amount of US$ 50,000 in our favor. This account shall be available until Sep. 20. Upon arrival of the L/C we will pack and ship the order as requested.Sincerely10 通知已开立信用证Dear Sirs: June 24, 2001Thank you for your letter of June 18 enclosing details of your terms. According to your request for opening an irrevocable L/C, we have instructed the Beijing City Commercial Bank to open a credit for US$ 50,000 in your favor, valid until Sep. 20. Please advise us by fax when the order has been executed.Sincerely11 请求信用证延期Gentlemen： Sep. 1, 2001We are sorry to report that in spite of our effort, we are unable to guarantee shipment by the agreed date due to a strike at our factory. We are afraid that your L/C will be expire before shipment. Therefore, please explain our situation to your customers and secure their consent to extend the L/C to Sept.30.Sincerely12 同意更改信用证Gentlemen: Sept. 5, 2001We received your letter today and have informed our customers of your situation. As requested, we have instructed the Beijing City Commercial Bank to extend the L/C up to and including September 30. Please keep us abreast of any new development.Sincerely。
《世纪商务英语——外贸函电》参考书
Unit 2 Establishing Business Relations第二章建立业务关系Part Three O ther Commonly Used Expressions and SentencesTypical Sentences1. We are one of the leading importers of ceramic ［si’remik］（陶器的）products in America. We’d like to establish business relationship with your corporation. (我们是美国陶瓷制品的主要进口商之一，愿与贵公司建立业务关系。
)2. We are a state-operated corporation, handling the export of animal by products and we are willing to enter into business relations with your firm. (我们是国营公司，经营土畜产品出口业务。
我们愿与贵公司建立业务关系。
)3. This is to introduce the Pacific Corporation as an exporter of light industrial products having business relations with more than 80 countries in the world. (兹介绍太平洋公司，它是轻工业产品的出口商，与世界80多个国家有业务关系。
)4. We are exporters of fresh water pearls having years’ experience in this particular line of business. (我们作为淡水珍珠的出口商，在这一业务方面有着多年的经验。
外贸函电课文翻译1-20课
外贸函电》译文Lesson 2Enquiries例1:询问按样生产问题敬启者：贵公司是否能按照我们的要求丝网印刷运动衫(T-恤衫)目前，我们正扩展自己的业务，想增加收藏版产品的生产。
我们正在寻找能够按照我们要求的标准和设计进行生产的生产商。
由于所生产的运动衫是为了满足收藏，补缺市场的需求，质量方面要求非常严格。
虽然，每一种设计图案所生产的运动衫的数目可能不是很大，但是我们愿意出高于普通运动衫的价格。
同时，各种设计图案的知识产权属于我方所有，贵公司在未经我们的同意，是不允许生产复制品或者将图案卖给第三方的。
为了确保收藏价值，任何有工艺缺陷的产品需要被销毁。
我们严禁这些产品在其它任何市场，包括贵公司所在国的国内市场上出售。
如果贵公司对这项合作感兴趣的话，请报最低离岸价，并说明最早的交货周期。
如果贵方价格具有竞争力，并且交货时间可以接受，我方打算与贵方大量货。
盼早日接到贵公司的答复。
例2：寻求供货敬启者：我们接受所有器具生产商和五金器皿供应商的报价。
但我们只需要整箱数量，请提供以下信息：·完整的生产线和详细的介绍·20英尺集装箱的价格，每一种集装箱可以有2到4个模型·交货和运输的时间·质量保证方针·付款条件请务必保证所提供的模型是按照美国能量的衡量标准所生产的。
盼早日接到贵公司的答复。
安德鲁·斯蒂文Exercises一，单项选择题1.如果你没有意见的话，我们将用102号型号的代替101型号的。
2.请告知我们市场的发展态势。
3.我们想更多的了解贵公司在南亚商品交易会上宣传的商品。
4.我们已经收到您10月12号的询函。
5.我们已经收到您10月15号的询函，其中你提到了我们的开司米绒非常感兴趣。
6.我们已收到你9月12号的信函，很高兴得知您对我们的加热器感兴趣。
7.我们将很高兴给您提供更多关于我们机床的信息。
8.如果您能提供给我们关于您现有的出口商品的细节的话，我们将不胜感激。
外贸英文函电全套
Introduction: 1. Channels through which information can be obtained: (the first two are the most reliable sources)
外贸函电——Unit 2 Establishing Business Relationships_ZMC
3. Useful words and expressions
obtain...from: 从……获悉；从……得悉
e.g. I obtain your name from an old friend of mine.
外贸函电——Unit 2 Establishing Business Relationships_ZMC
How to write a company introduction —— general information
The year your company was established Your company’s location If you are a member of a group company What products/services you offer Any Foreign investment that you may have
range of pamphlets for your information. 我们另函给你们寄去了一系列的小册子供 你们了解情况。
establish: 建立 e.g. establish business relationships 建立贸易关系 establish new business 开拓新业务 extend: 延长，扩展，给予 e.g. We would like to extend our business
《外贸英语函电》P1T2教案
2. be familiar with the ways of using Fax and E-mail
3. learn some expressions related to Fax and E-mail
The aim of letter is to secure the interest of the reader and his cooperation.
There are certain essential qualities of business letters, which can be summed as in the three C’s: Clearness, Conciseness and Courtesy.
Complimentary Close
结束语是一种客套用语，它应与前面的称呼相呼应，后面加逗号。如：Yours faithfully, or Faithfully yours, Truly yours, or Yours truly, Yours sincerely or Sincerely yours。
4. learn how to write a Fax and E-mail
四、教学重点（说明本课所必须解决的关键性问题）
be familiar with the ways of using Fax and E-mail
五、教学难点（说明本课学习时易产生困难和障碍的知识点）
1. learn some expressions related to Fax and E-mail
2. learn how to write a Fax and E-mail
外贸函电部分课文及翻译
第三篇第2篇Willing to CooperateDear Sir or Madam:We owe your name and address to the Chamber of commerce of Beijing through whom we understand that you are interested in establishing business relations with Chinese corporation for the purpose of selling hardware of your country.We take this opportunity to introduce ourselves as one of the important dealers in the line of hardware in china for many years. We should appreciate your catalogues and quotations of you products,and we shall gladly study the sales possibilities in our market.We shall always be very happy to hear form you and will carefully consider any proposals likely to lead to business between us.Yours truly,翻译：寻求合作执事先生和女士：承蒙北京商会告知地址，并获悉贵公司有兴趣与中国公司建立商务关系，销售贵公司的硬件设备。
今特此机会特向贵公司介绍，本公司多年来一直经营硬件设备，是中国主要经销商之一。
如能收到你方产品目录和报价，将不胜感激，同时我方很愿意研究其在我方市场的销售前景。
外贸函电UNIT2
Sample letter
Dear Sirs ored your name and address from the website: . We were informed that you are one of the biggest importers of tea in UK and you are now in the market for tea. We take this opportunity to approach you in the hope of establishing business relations with you.
Unit Two Establishing Business Relations(建立贸易关系)
New Words & Expressions
enquire into 调查 e.g. The buyer claimed that the goods were damaged in transit, but we must enquire into this matter ourselves. 买方声称货物在运输过程中被损坏了，但是 我们必须亲自调查这件事情。 enquire about 询问关于某事 e.g. They sent us a letter, enquiring about the market condition here. 他们给我们发来了一封信，询问这里的市场 状况。
in compliance with 按照 e.g. In compliance with your request, we are sending you our samples by air. 应你方要求，我们用航空邮件给你们寄去了 我们的样品。 comply (v. ) with 按照，与…相符，遵守，满 足
实用外贸英语函电教程unit twelve Payment and Balance
2020/10/12
外贸英语函电
2
Specimen Letters（信函样例）
❖1. Payment Terms (付款条件)
❖Letter 1. Buyer Advise Seller that the L/C Has Been Opened (买方通知卖方信用证已开立)
❖ 见P149
❖Letter 2. Asking for Easier Payment Terms (要求 放宽付款条件)
❖ 见P150
2020/10/12
2020/10/12
外贸英语函电
6
❖Letter 3. Asking for Reimbursement of Balance and Commission (要求补交结余款项和佣金)
❖ 见P152-153
❖Letter 4. Payment on Collection Basis (托收项下 支付)
外贸英语函电
3
❖2. Settlement of Accounts (结算)
❖Letter 1. Final Settlement (决算) ❖ 见P152
❖Letter 2. Asking for Reimbursement of the Short-paid (要求补交短偿贷款)
❖ 见P152
❖ 见P15320Βιβλιοθήκη 0/10/12外贸英语函电
7
Unit Twelve
❖Payment and Balance ❖支付与结算
外贸函电英文范文外贸英语函电范文
外贸函电英文范文外贸英语函电范文一、中英文函电范文对照1、外贸函电:回信外贸函电:回信（英文版） Dear Mr. / Ms,Thank you for your letter conveying congratulations on my appointment. I wish also to thank you for the assistance you have given me in my work and look forward to better cooperation in the future.Sincerely外贸函电:回信（中文版）尊敬的先生/小姐，感谢你来信对我的任命表达的祝贺。
我也感谢您对我的工作给予的支持，并期望未来能有更好的合作。
诚挚的2、外贸函电：回复投诉外贸函电：回复投诉（英文版） 20 May 2000 Kee & Co., Ltd 34 Regent Street London, UK Dear Sirs:Thank you for your letter of 20 May referring to your order no.252. We are glad to hear that the consignment was delivered promptly.We regret, however, that case no.46 did not contain the goods you ordered. We have investigated the matter and find that we did make a mistake in putting the order together.We have arranged for the correct goods to be dispatched to you at once. The relevant documents will be mailed to you as soon as they are ready.Please keep case no.46 and its contents until called for by our agents who have been informed of the situation.We apologize for the inconvenience caused by our error. Yours faithfully, Tony Smith Chief Seller外贸函电：回复投诉（中文版）——先生:多谢五月二十日有关第252号定单的来信。
外贸英语函电unit-2
Unit 2 Establishing Business Relations & Inquiring Credit Reference1.重点信函：建立贸易关系的信函（范例可参见课本第25、30、31及34页），包括的内容有:A.The Source of InformationB.The Intention of the LetterC.The Business Scope of the CompanySelf-introductionD.The Financial Position and Integrity of the CompanyE.The Enclosure/RequestsF.The Close of the Letter2.重点句型（可自行选择一两句识记）：A.The Source of InformationWe have learned/heard from… that…We have obtained your name and address from…We owe your name and address to…, who have informed us that…Your name and address has been recommended to us by…, with whom we have done business for many years.Through the courtesy of…, we have come to know your name and address and are informed that…On the recommendation of…, we have learned with pleasure your name and address.B.The Intention of the LetterWe write to you now with a view to building up business relations with your firm.As this item falls within the scope of our business activities, we shall be pleased to enter into business relations with you.C.The Business Scope of the CompanyOur company deals with (deals in, trades in, handles, is in the line of, specializes in) the import and export of …我公司经营…的进出口业务。
英语专业自考《外贸函电》英汉汉英互译必背手册彩色版
1-我方有幸自荐，以期与对方建立贸易关系。
We have the pleasure to introduce ourselves to you with a view to building up business relations with you.2-我们打算给英国的制造商寄送一份自行车的询价单。
We intend that an enquiry for bicycles shall be sent to the manufactures in Britain.3-如你所知，我方的外贸政策是在平等互利的基础上与各国人民做贸易。
As you know, it is our foreign trade policy to trade with people of other countries on the basis of equality and mutual benefit.4-如蒙立即对我方关于核桃仁的2346号询价单作出答复，我方将十分感激。
It will highly appreciated if you will reply to our enquiry Note No.2346 regarding Walnutmeat immediately.5-我方专门出口“飞鸽”牌自行车，愿与对方进行交易。
Specializing in the export of “Fly Pigeon” Brand Bicycles, we express our desire to trade with you in the line.6-我方已收到你方3月10日的来函，现按你方要求报盘如下。
We are in receipt of your letter of March 10th, and as requested, are making you an offer as follows.7-若你方接受我方报盘，请电报告知我方以便确认。
[专业四八级]外贸函电翻译
![[专业四八级]外贸函电翻译](https://img.taocdn.com/s3/m/1995751b6d85ec3a87c24028915f804d2b1687ea.png)
Unit11）我们想介绍一下我们的业务范围。
(business range)We would like to introduce our business range.2) 我们从史密斯先生处得知你方的名称与地址，他与我们做了很多年的生意。
(obtain …name and address from…)We obtained your name and address from Mr. Smith, who has done business with us for many years.3) 尽早告知你方感兴趣的商品为盼。
（shall appreciate it if you could…）We shall appreciate it if you could inform us of the goods you are interested in.4) 我们已收到从国外寄来的许多询价单。
(enquiry)We have received many enquiries from abroad.5）他们以前从英国进口机器，现在想同我们建立业务关系。
(establish business relations with…) They used to import machines from UK, but now they would like to establish business relations with us.6) 我公司是拉哥斯市(Lagos)最大的电器用品进口商，主要经营电器用品进口业务。
(leading…handling)We are the leading importer of electronic products in Lagos, handling the import of electronic goods.7) 如果你方价格有竞争力，我们相信我们之间能达成大量的交易。
自考 国际贸易专业 外贸函电 课文译文
Lesson 2Enquiries（询价）例1:询问按样生产问题敬启者：贵公司是否能按照我们的要求丝网印刷运动衫(T-恤衫)？目前，我方正扩展自己的业务，想增加收藏版产品的生产。
我们正在寻找能够按照我们要求的标准和设计进行生产的生产商。
由于所生产的运动衫是为了满足收藏，补缺市场的需求，质量方面要求非常严格。
虽然，每一种设计图案所生产的运动衫的数目可能不是很大，但是我们愿意出高于普通运动衫的价格。
同时，各种设计图案的知识产权属于我方所有，贵公司在未经我们的同意，是不允许生产复制品或者将图案卖给第三方的。
为了确保收藏价值，任何有工艺缺陷的产品需要被销毁。
我们严禁这些产品在其它任何市场，包括贵公司所在国的国内市场上出售。
如果贵公司对这项合作感兴趣的话，请报最低离岸价，并说明最早的交货周期。
如果贵方价格具有竞争力，并且交货时间可以接受，我方打算与贵方长期合作。
盼早日接到贵公司的答复。
例2：寻求供货敬启者：我们接受所有器具生产商和五金器皿供应商的报价。
但我们只需要整箱数量，请提供以下信息：·完整的生产线和详细的介绍·20英尺集装箱的价格，每一种集装箱可以有2到4个模型·交货和运输的时间·质量保证方针·付款条件请务必保证所提供的模型是按照美国能量的衡量标准所生产的。
盼早日接到贵公司的答复。
安德鲁·斯蒂文Lesson 3Replies to Enquiries（回复询函）例1：肯定答复敬启者：感谢贵公司对A＆M设备的关注。
我方很高兴提供贵所要求的信息。
现报离岸价如下：如需更多信息，请发送电子邮件或登陆Yahoo聊天室与我方在线洽谈。
我方的电子信箱地址为AnMequip@，我们通常于办公时间在线。
谨上例2，拒绝提供价格信息敬启者：感谢贵方的询函。
非常感谢贵方对我们的运动服装感兴趣。
因为我们不直接向销费者销售服装，批发价是我们和经销商之间的秘密。
这是对我们商业伙伴的忠诚和信誉的回报。
外贸英语函电（广东外语外贸大学_）
外贸英语函电（⼴东外语外贸⼤学_）Unit 1 Basic Knowledge of Business Letter Writing第1单元商务书信写作的基础知识●Outline:ⅠForm and Structure of Business letter 商务书信的格式及构成ⅡThe ways of writing parts 各部分的写作要领Ⅲaddressing envelopes 信封的写法ⅣWriting Principles of the Business letter 写信的原则●Main Points1、Form and Structure of Business letter2、英美书信的不同写法●Methods●Time Allotment●CourseⅠForm and Structure of Business letter 商务书信的格式及构成Form格式：（1）、Full Block Form齐头式（2）、Modified Block Form with Indented Style混合式（3）、Modified Block Form 改良式（4）、Simplified form 简化式Structure构成：a、Letterhead 信头b、Reference and date 编号和⽇期c、Inside name and address 封内地址d、Attention line 注意事项e、salutation称呼f、Subject line 事由g、Body 信⽂h、Complimentary Close 结尾礼词i、Signature 签署j、Enclosure 附件k、Carbon copy notation 抄送L、Postscripts 附⾔ⅡThe ways of writing parts 各部分的写作要领Ⅲaddressing envelopes 信封的写法ⅣWriting Principles of the Business letter 写信的原则Ⅴ英美书信的不同写法（1）、英式的书信格式是缩⾏式或混合式,⽽美式则是绝对平头式或改良平头。
英语外贸函电
英语外贸函电Dear [客户姓名],We are writing to follow up on your recent inquiry about our products. Thank you for your interest in our company and the products we offer.As requested, please find attached our product catalog and price list. We hope this information will be helpful to you as you consider which products best fit your needs.If you have any further questions or would like to place an order, please do not hesitate to contact us. We are always happy to assist you in any way we can.Thank you again for considering our products. We look forward to the opportunity to do business with you.Best regards,[你的名字][你的公司名]----------------------------------尊敬的[客户姓名]，感谢您对我们公司和我们所提供的产品感兴趣。
我们写信是为了跟进您最近对我们产品的询问。
根据您的要求，附上我们的产品目录和价格清单。
我们希望这些信息能够帮助您考虑哪些产品最符合您的需求。
如果您有任何进一步的问题或想要下订单，请不要犹豫与我们联系。
我们非常乐意以任何方式协助您。
再次感谢您考虑我们的产品。
我们期待着与您做生意的机会。
(完整word版)外贸函电
二十一题翻译1.请告你方能按照什么价格、什么条款、多少数量供应下列商品。
Please let us know at what price,on what terms,in what quantity you can supply us with the following articles.2.我方拟购中国皮鞋，请报最优惠价格。
We are in the market for Chinese leather shoes and should be obliged if you would send us your best quotation.3.我方拟购300辆你公司经营的“五羊”牌自行车，请电开最优惠汉堡到岸价，包括我方的5%佣金。
We are interested in 300 sets of “Five Rams” Bicycles and shall be pleased to have your best offer by cable on CIF Hamburg basis,including our 5% commission.4.请报标题下商品最低价，报盘时，请说明包装情况及最早装运期，并寄商品说明书。
We should be grateful if you would quote you lowest price for the captioned goods.When offering please indicate packing conditions and the earliest possible date of delivery and send us the covering literatures.5.我们有一客户对你们的电动机有兴趣，请电开10台九月期的实盘。
As one of our customers is interested in your Electric Motors,please cable us a firm offer for 10 sets for September shipment.6.我方一客户已获得价值4万美元的各类电线的进口许可证，请报最低价、最优折扣和交货期。
英语外贸函电
Unit 2 Establishing Business Relations 建立业务关系1、On the recommendation of···由···推荐2、Establish business relations coincides with ones/enter into business relations with sb.与···建立业务关系3、Catalogue and pricelist 目录和价格表4、Enclose（v.）把···封上；随函附寄enclosure ( n.)附件；装入物eg: Enclosed please findour Sales Confirmation in duplicate.随函附上我方售货确认书一式两份，请查收。
5、我们得悉贵公司名称，特此致函希望与贵方建立贸易关系。
（establish relations with）We have come to know the name of your corporation and are pleased to write to you in the hope of establishing business relations with you.6、本公司是专营出口中国工艺品的公司。
（specialize in）We specialize in the export of Chinese arts and crafts.7、贵方如能合作，我方不胜感激。
（appreciate）It will be appreciated if you can give us your cooperation.8、随函附上我方价目表两份。
（enclose）Enclosed are two copies of our price list.9、我公司欲扩大和中国的商务联系。
[精彩]外贸函电课文翻译1-20课
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外贸函电》译文Lesson 2Enquiries例1:询问按样生产问题0敬启者：贵公司是否能按照我们的要求丝网印刷运动衫(T-恤衫)？目前，我们正扩展自己的业务，想增加收藏版产品的生产。
我们正在寻找能够按照我们要求的标准和设计进行生产的生产商。
由于所生产的运动衫是为了满足收藏，补缺市场的需求，质量方面要求非常严格。
虽然，每一种设计图案所生产的运动衫的数目可能不是很大，但是我们愿意出高于普通运动衫的价格。
同时，各种设计图案的知识产权属于我方所有，贵公司在未经我们的同意，是不允许生产复制品或者将图案卖给第三方的。
为了确保收藏价值，任何有工艺缺陷的产品需要被销毁。
我们严禁这些产品在其它任何市场，包括贵公司所在国的国内市场上出售。
如果贵公司对这项合作感兴趣的话，请报最低离岸价，并说明最早的交货周期。
如果贵方价格具有竞争力，并且交货时间可以接受，我方打算与贵方大量货。
盼早日接到贵公司的答复。
0例2：寻求供货0敬启者：0我们接受所有器具生产商和五金器皿供应商的报价。
但我们只需要整箱数量，请提供以下信息：0·完整的生产线和详细的介绍0·20英尺集装箱的价格，每一种集装箱可以有2到4个模型0·交货和运输的时间0·质量保证方针0·付款条件0请务必保证所提供的模型是按照美国能量的衡量标准所生产的。
0盼早日接到贵公司的答复。
0安德鲁·斯蒂文0Exercises0一，单项选择题01.如果你没有意见的话，我们将用102号型号的代替101型号的。
02.请告知我们市场的发展态势。
03.我们想更多的了解贵公司在南亚商品交易会上宣传的商品。
04.我们已经收到您10月12号的询函。
05.我们已经收到您10月15号的询函，其中你提到了我们的开司米绒非常感兴趣。
6.我们已收到你9月12号的信函，很高兴得知您对我们的加热器感兴趣。
07.我们将很高兴给您提供更多关于我们机床的信息。
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[4] conciseness 简洁
A good business letter should be precise and to the point. Avoid wordy languages and redundancy, or repetition, and eliminate excessive detail.
[1] completeness 完整
A business letter should include all the necessary information. It is essential to check the message carefully before it is sent out.
[7] correctness 正确
Not only proper expression with correct grammar, punctuation and spelling, but also appropriate tone. Do not understate nor overstate as understatement might lead to less confidence and hold up the trade development while overstatement would throw you in an awkward position.
[1] Insuring that your message is accurately received, particularly for technical or highly detailed information. (cf. long-distance calls)
[2] Serving as a part of a company’s permanent record.
[2] concreteness 具体
Make the message specific, definite and vivid.
[3] clarity 清楚
The writer must try to express his meaning clearly so that the reader will understand it well.
[5] courtesy 礼貌
Avoid irritating, offensive, or belittling statements and answer letters promptly.
[6] consideration 体谅
Consideration emphasizes You-attitude rather than We-attitude. Focus on the positive approach. When writing a letter, keep the reader’s request, needs, desires, as well as his feelings in mind. e.g. ① --We allow 2 percent discount for cash payment.
writing 1.3 The structure and the format of business
letters 1.4 Electronic correspondence / ns of business letters
Since China joined the WTO, business activities and information exchanges across borders have been increasing rapidly. Today almost all the business communities recognize with one consent the significance of essential communicating skills, for all business activities rely on satisfactory exchange of information. Among the several communication tools, business letters remain an indispensable part of business communication.
[3] Functioning as written contracts , fully recognized by courts.
[4] Acting as formal or informal public relations material. Your letter represents you & your firm.
1.2 The principles of business-letter writing
[1] completeness 完整 [2] concreteness 具体 [3] clarity 清楚 [4] conciseness 简洁 [5] courtesy 礼貌 [6] consideration 体谅 [7] correctness 正确
② --You earn 2 percent discount when you pay cash. ③ --We won’t be able to send you the brochure this month. ④ -- We will send you the brochure next month.
English Business Correspondence
Tim Zhang Foreign Languages College, Shaoxing University
1. Business Letter Writing
1.1 Functions of business letters 1.2 The principles of business-letter