Unit 4 Letters Relating to Academic Conferences_11

Unit 4 Letters Relating to Academic

Conferences_1

Topical Highlights

5. Cover Letters for Submitting a Paper and Acknowledgement of Recei p t

3. Letters of Inquiry and Reply

4. Letters Regarding Abstracts or Papers Submitted to Academic Conferences 2/34

2. Knowing Details from “Call for Papers ”

1. Why Attend Academic Conferences?[r ɪ'si ːt]

1. Why Attend Academic Conferences?

Learn about developments in your area of research Broaden your knowledge of the field Get experience making presentations Get feedback on your research work

Develop your network of contacts

Learn about funding opportunities and meet program

offers from granting institutes

Learn about employment opportunities and interview for positions See the newest tools for conducting research Building your research career

Job hunting

Looking for a chance of higher education Establishing academic skills

The art of state

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award

Topical Highlights

5. Cover Letters for Submitting a Paper and Acknowledgement of Receipt

3. Letters of Inquiry and Reply

4. Letters Regarding Abstracts or Papers Submitted to Academic Conferences 2. Knowing Details from “Call for Papers”1. Why Attend Academic Conferences?4/34

Details of a conference

2. Knowing Details from “Call for Papers ”

(1) Title of the conference:(2) Date: starting and ending date (3) Location: Conference Venue (5) Topics of Conference

(4) Organizers and Sponsors (6) Paper submission information

(7) Mode of Presentation

(8) Copyright Transfer

5/34Topical Highlights

5. Cover Letters for Submitting a Paper and Acknowledgement of Receipt

3. Letters of Inquiry and Reply

4. Letters Regarding Abstracts or Papers

Submitted to Academic Conferences 2. Knowing Details from “Call for Papers”1. Why Attend Academic Conferences?6/34

Letters of Inquiry and Reply

If you are interested in an upcoming academic conference and would like to attend it, you need to write

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3. Letters of Inquiry and Reply

oncoming forthcoming

approaching Inquiry About Main Topics of a Conference

Dear XXX,

I am writing to inquire about the “International

Conference on XXX”which will be hosted by your centre in Chicago in May 2014. I am very interested in the upcoming conference and would like to attend it since I have been

working in the field for 10 years.

Would you kindly advise me whom I could contact to or what website I could explore for detailed information about the main topics of the conference?I would appreciate it very much if you could give me an early reply. Thank you for your time.

Yours sincerely/faithfully,Your name

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Why are you writing?

Your questions Closing

Sample A

search

Inquiry About General Information of a Conference Dear XXX,

I am a Ph.D candidate in the Department of Mathematics, Nanjing University, P.R. China. I have read the Proceedings of the 2012 Conference on Reasoning About Knowledge and those of the ‘previous meetings. Since the conference is held biennially , I assume the next one will be held in 2014. I am therefore writing for general information about the forthcoming conference, such as the date and venue, the topics, the keynote speakers and other details. I would be obliged if you could include me in your mailing list for the 2014

conference and for any further information pertinent to each of

the forthcoming conferences. An early reply is greatly appreciated.

[ba ɪ'eni əli]

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Sample B

Why are you writing?

Who are

you?

annually every two years

quadrennially [k'w ɒdrni əl ɪ]

['ænju əli] once every

three years

[ə'bla ɪd ʒd]

grateful appreciative

relevant Inquiry About the Submission of Abstract

Dear XXX,

I learned from your website that the XYZ congress will be held at your University in April next year. I am very much interested in attending this congress since I have been undertaking research on X for many years .

I should be appreciate very much if you could kindly give me information on the deadline for the submission of abstracts. If there are special requirements relating to the abstract, please kindly let me know.Thank you for your time.

I am looking forward to hearing from you soon .

Yours sincerely/faithfully,

Your name

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Sample C

How do you know

the congress and your role?

Your questions

Closing Dear Organizer,

I have received the acknowledgment of my paper’s

acceptance (Paper ID: 18-125) and the official invitation letter from the organizing committee. However , I did not find the information about the distribution of congress materials, such as the congress programs, keynotes, and hotel reservation etc. Could you kindly let me know when and where I can acquire them? Thank you for your time . Yours sincerely/faithfully,Your name

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Practice One

You may receive the acknowledgment of your paper’s acceptance and the official invitation letter. You want to inquire about the congress Materials. Please write a letter to Organizers. (Your Paper ID is 18-125)

/dct/page/1

Dear Authors,

Thank you for your enquiry . We would like to have

delegate from China. You can find all the information on our website ( ).

If you still have other queries please get back to me.I will put your address on our database for further information. Call for papers deadline is February 28, 2014. We are looking forward to meeting you in London in June, 2014.

Yours faithfully/With best wishes ISMTMF’2013

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Practice Two

A common reply for an inquiry from authors regarding the details of a conference.

Information resource Closing

Other information