商务英语课程UnitBusinessMeetings市公开课金奖市赛课一等奖课件
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第8页
TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
7. Start off the meeting with straightforward, easily resolved issues before heading into thornier ones.
第3页
1. Business Meetings
To make a good meeting which brings people together, facilitates decision making, and assists people in taking responsibility, an agenda comes first. An agenda helps structure the meeting and keep track of what is being discussed. After a meeting, minutes, which are the agreed record of discussion and decision made, are usually required to record permanently the proceedings of a meeting, as well as to provide a basis for action.
第4页
2.Read the following tips for meetings
Tips for Successful Meetings a) Know the goal of the meeting. b) Pick an appropriate time. c) Set an agenda. d) Review the agenda before starting the meeting. e) Set a time limit for the meeting so people can plan accordingly. f) Stay focused on one topic, so that there are no side
2. Determine who needs to attend. Try keeping the number of attendees small, as large meetings get unwieldy. Suggest that people attend only the parts of the meeting that involve them. This way you can keep the discussion more focused.
2) Why have meeting times and places become more complicated? Because new technologies have emerged and become less expensive and more popular.
3) What is now growing quickly? The use of audio and video conferencing over the Internet
or why not?
第6页
Ten Secrets of Super Successful Meeting Planners
1. Planning and organizing 2. Taking care of details 3. Practicing smart marketing 4. Being a team player 5. Knowing how to manage time 6. Negotiating skillfully 7. Applying a positive attitude 8. Evaluating results 9. Being a perpetual learner 10. Keeping a sense of humor
been made. j) End the meeting on time. Never let a meeting run long. Again,
stick to your original plan.
第5页
3. Discuss the following questions:
1) Which do you think are the five most important tips? Why? 2) Which of the tips do you disagree with? Why? 3) Can you add more tips as advice for holding meetings? 4) Why do we have meetings? 5) Discuss in pairs or groups whether you like meetings. Why
5) What are the challenges that modern meeting technologies need to solve? Businesses now often have to make strategy and plan and take action quickly. So the people involved have to come together in some form, review the situation, and make a decision. More and more, these people are in different places, and may even speak different languages.
第10页
In this part you are going to listen to two passages about business meetings. Now listen and try to finish the exercises while listening.
Are you ready?
4) What do people prepare once a meeting place and meeting time are arranged, and an agenda or the goals of the meeting are set? People prepare what they will need for the meeting, like graphs, or a PowerPoint presentation.
3. Set definite starting and stopping times. 4. Prepare an agenda. Explain the goal of the meeting; if there are many
goals, decide which ones command priority, and make this clear. 5. Circulate the agenda in advance to allow attendees to prepare. 6. Assemble visual aids such as charts, handouts or slides.
第9页
TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
11. Schedule a meeting before lunch, at the end of the day, or immediately before another one to prevent it from becoming too long.
9.Postpone discussion until the end of the meeting if debate on an issue runs overtime. Make sure to cover the other issues on the agenda.
10.Follow up: Circulate copies of the minutes after the meeting to remind everyone of conclusions and action plans.
8. Allocate a specific amount of time for each issue. Move through issues, allowing for discussion but discouraging digression or repetition. Use a timer to help monitor the time.
第7页
TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
1. Decide whether you really need to call a meeting. Can the issue be resolved by an individual or a conference call?
第1页
◆ Writing Task ◆ Follow-up Practice
第2页
We need to discuss some questions
about what we are going to learn in this
unit.
Sure, that’ll help us understand better about what we are asked to do.
Learning Objectives
Chairing a meeting Asking for and giving opinions
or suggestions Agreeing or disagreeing Writing a meeting agendas and
taking minutes
13. Stand-up meetings. If you are meeting to discuss just a few items or issues, have a stand-up meeting! Participants are more likely to keep on task and reach a consensus on their feet than in a comfortable chair.
conversations. g) Record resolution on any items discussed h) Solicit comments from all members. i) At the end of the meeting, summarize the decisions that have
12.Keeping the meeting positive. Try having a 5-minute recognition period where people are given a chance to show recognition to co-workers who have done a good job or worked extra hard on a project.
第11页
ห้องสมุดไป่ตู้
5.1.1 Listen to the passage and answer the following questions.
1) What are meetings? Meetings are communicating with an audience in a format in which more than one individual come together to introduce, review, or decide something.
TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
7. Start off the meeting with straightforward, easily resolved issues before heading into thornier ones.
第3页
1. Business Meetings
To make a good meeting which brings people together, facilitates decision making, and assists people in taking responsibility, an agenda comes first. An agenda helps structure the meeting and keep track of what is being discussed. After a meeting, minutes, which are the agreed record of discussion and decision made, are usually required to record permanently the proceedings of a meeting, as well as to provide a basis for action.
第4页
2.Read the following tips for meetings
Tips for Successful Meetings a) Know the goal of the meeting. b) Pick an appropriate time. c) Set an agenda. d) Review the agenda before starting the meeting. e) Set a time limit for the meeting so people can plan accordingly. f) Stay focused on one topic, so that there are no side
2. Determine who needs to attend. Try keeping the number of attendees small, as large meetings get unwieldy. Suggest that people attend only the parts of the meeting that involve them. This way you can keep the discussion more focused.
2) Why have meeting times and places become more complicated? Because new technologies have emerged and become less expensive and more popular.
3) What is now growing quickly? The use of audio and video conferencing over the Internet
or why not?
第6页
Ten Secrets of Super Successful Meeting Planners
1. Planning and organizing 2. Taking care of details 3. Practicing smart marketing 4. Being a team player 5. Knowing how to manage time 6. Negotiating skillfully 7. Applying a positive attitude 8. Evaluating results 9. Being a perpetual learner 10. Keeping a sense of humor
been made. j) End the meeting on time. Never let a meeting run long. Again,
stick to your original plan.
第5页
3. Discuss the following questions:
1) Which do you think are the five most important tips? Why? 2) Which of the tips do you disagree with? Why? 3) Can you add more tips as advice for holding meetings? 4) Why do we have meetings? 5) Discuss in pairs or groups whether you like meetings. Why
5) What are the challenges that modern meeting technologies need to solve? Businesses now often have to make strategy and plan and take action quickly. So the people involved have to come together in some form, review the situation, and make a decision. More and more, these people are in different places, and may even speak different languages.
第10页
In this part you are going to listen to two passages about business meetings. Now listen and try to finish the exercises while listening.
Are you ready?
4) What do people prepare once a meeting place and meeting time are arranged, and an agenda or the goals of the meeting are set? People prepare what they will need for the meeting, like graphs, or a PowerPoint presentation.
3. Set definite starting and stopping times. 4. Prepare an agenda. Explain the goal of the meeting; if there are many
goals, decide which ones command priority, and make this clear. 5. Circulate the agenda in advance to allow attendees to prepare. 6. Assemble visual aids such as charts, handouts or slides.
第9页
TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
11. Schedule a meeting before lunch, at the end of the day, or immediately before another one to prevent it from becoming too long.
9.Postpone discussion until the end of the meeting if debate on an issue runs overtime. Make sure to cover the other issues on the agenda.
10.Follow up: Circulate copies of the minutes after the meeting to remind everyone of conclusions and action plans.
8. Allocate a specific amount of time for each issue. Move through issues, allowing for discussion but discouraging digression or repetition. Use a timer to help monitor the time.
第7页
TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
1. Decide whether you really need to call a meeting. Can the issue be resolved by an individual or a conference call?
第1页
◆ Writing Task ◆ Follow-up Practice
第2页
We need to discuss some questions
about what we are going to learn in this
unit.
Sure, that’ll help us understand better about what we are asked to do.
Learning Objectives
Chairing a meeting Asking for and giving opinions
or suggestions Agreeing or disagreeing Writing a meeting agendas and
taking minutes
13. Stand-up meetings. If you are meeting to discuss just a few items or issues, have a stand-up meeting! Participants are more likely to keep on task and reach a consensus on their feet than in a comfortable chair.
conversations. g) Record resolution on any items discussed h) Solicit comments from all members. i) At the end of the meeting, summarize the decisions that have
12.Keeping the meeting positive. Try having a 5-minute recognition period where people are given a chance to show recognition to co-workers who have done a good job or worked extra hard on a project.
第11页
ห้องสมุดไป่ตู้
5.1.1 Listen to the passage and answer the following questions.
1) What are meetings? Meetings are communicating with an audience in a format in which more than one individual come together to introduce, review, or decide something.