Business Communication 1
跨文化商务沟通chapter1
Copyright © 2014 Pearson Education, Inc.
1-14
• Make decisions on hard, objective facts
• Consider contracts and the written word as very important
• Be aware of the status differences within the organization; however, generally no display of superiority or inferiority is made which makes rank-conscious foreigners uneasy
1-10
Dimensions of Culture
Languages (codes/modes)
Verbal Nonverbal
Physical
Psychological
Environment Human Behavior Content
Processes
Natural Man Made
Knowledge Belief Encoding Systems Decoding Thought
• Physical – Environment – Cultural activities
Copyright © 2014 Pearson Education, Inc.
1-12
Perceptions & Stereotypes
• Perceptions are learned through the dimensions of culture. Culture is learned through perception.
Business Communication
Business Communication【Abstract】The paper centers on The role of communication in business、the importance of Public communication to the enterprises and the relationship between public communication andculture when compete in the world.【Key Words】business ; communication; culture; publicCommunication definitionCommunication is widely present in the human society's various activities, any organization, individual or even country to achieve your intended results, are inseparable from the mutual communication between people. In the future social and communication skills are more important, in particular the economic and management with social activities and business is closely linked with the communication.Communication is that information by virtue of certain symbols vector in individuals or groups from sender to recipient for delivery, and gain understanding of the process. In summary, Business communication refers in various business activities, the communicator based on a certain background in order to achieve certain objectives in the communication, on the basis ofanalysis the communicator who you will communicated to,and to convey thespecific information, ideas, opinions and attitudes are passed to the object, and with a view to obtaining the expected response effect.In business communication it can be a simple exchange of information, or thoughts, emotions, attitudes and integrated communication. From this point on, the communication includes facts, emotions, values and views. Business communication has many ways. Verbal communication which communicate though words includes face-to-face or telephone conversations, meetings, e-mail or voice mail, correspondence and memoranda, reports. But nonverbal communication is without words.The importance of business communication Understand what is communication and business communication, then Let's discuss why business requires communication and what is business communication. Communication functions from the management point of viewthere are control, coordination, motivation, communication and so on. Significance of effective communication not only can pass, but also their understanding and for all parties to reach a consensus. Modern business management to people management as a mainstream, balanced and effective communication as a powerful lever for regulating employee psychological, is an important means of business management. From the speech which made by Ma and Luo Yong hao we know that the promotion of their products is need written.In a variety of small groups, the informal listening, speaking and writing in formal documents or formal speech are eq ed the directly or indirectly with a variety of media with customers or potential customers or partners and also interact with staff.Good communication which allows your provided information accepted by the target object and to achieve your business objectives.From the beginning Luo Yong hao weaved in order to find partners and made an attractive but nonexistent "pie ". We can find that sophisticated communication can make your business successful. But if he did not use language to weave a beautiful lie but with poor language to express. I’m sure that the Guitarist who followed him was impossible. Today's information society, the rapid development of computer technology, global economic integration and the ethical concept of change, communication and dissemination of business information so that more and show its importance. Companies large and small, must use the computer for fast and efficient processing of large amounts of information; managers have to learn to use management software to improve efficiency and save time. In short, have good communication skills is essential in good conditions for business communication. The role of business communication is not only to promote friendly exchanges between their business, but also to promote the economic development of business between the parties.Business communication is the basis of interests, no business communications there would be no economic interest. Business communication aimed at mutual understanding..Find the entry points and be interactive with customers actively.And then set up friendly relationship with business partners. Henry Mintzberg believes that management is achieved through communication. Efficient managers can use a variety of medias and strategies for communication. They know how to interpret the informal channels of message. If there are rumors in the company, they can express appropriate in formal occasions or in the group, while the article is also well ually important.An informal chat whether it is about yesterday's match or something happened in the working hours. It always have you contact with the rumor. In various working groups, you should to establish good relations with people. It is the key to success of your business. Most of the documents and speeches have a series purpose:1、When you answer the questions that mean to refer to theinformation but also want to demonstrate yourself abilities,understanding and to reply exactly in order to adopt personalimage.2、when in dealing with claim or settlement,no matter whetherAccept each other's requirements or not,you need to showhim that the claim has been considered seriously ,and thereply what’s you given to him should be equitable、realistic andwith full of reason.3、you need to persuade others.Public Communication is a process to persuade and influence public by using of personal public relations rights. In public communication, information senders (The speaker ) sending a message to the audience (give a speech). Public communication also have three identical basic purpose: Inform, to persuade, establish a good image. Informative public communication is to inform or teach audience .For example, the training course organized inside the enterprise is mainly informational,Such public communication may also lies in convince new employees follow enterprise codes ,and help them understand the enterprise culture and not let them do whatever they want to do. The speaker is usually in formal environment and Transmitting highly structured information to the public. It is Greater influent though using the same channel of communication with interpersonal communication and Team communication. From Luo Yong Hao ’s speech we can find a lot of information about public communication , it is without a doubt that he is a Excellent public communicator ,no matter inside the company or outside of the company. he can through his own language well conveys his information to promote corporate cohesion and reputation as well as influence. In the 10th anniversary celebration, Ma Yun faced with the large number of audience and Clearly expressed the idea of the company .It further enhances the alibaba company 's image, thus, his speech,by such a platform , was spreading out on TV live、news paper and the internet. If a company want to become bigger and stronger ,it have to learn how to communication and more to learn how to public communication!Public communication is extremely important means to a enterprise to declare his own company culture value and enhance corporate image of the company as well as popularity. Through the public communication, communication resources can be found in a scarcity of attention ,And the company’s superior is just a state that obtain public attention mainly. if people like a public communication, they can keep on concerning the content what ‘s expressed by the speaker,and in most cases the speak environment is formal . Public communication is directly facing thecompany exterior groups ,so good public communication can promotion company reputation widely.public communication and cultureIn many enterprises, people work with their colleagues Who come from different backgrounds. A small town and rural residents of friendship view are also different from the ones come from big city. the way California people speaking and wearing are different from The Midwest. the Cultural ICONS who can make that generation born in “baby boom- age” resonance but may be little significance for new generation. Each of our cultural background determines our acceptable behavior and beliefs way. before in understanding the relationship between cultural and public communication,Let's see what is culture. Culture is our own understanding acceptable behavior and beliefs. Each of us the cultural background determines our acceptable behavior and beliefs mode . Only access to those who act is different, we maybe can understand the basic characteristics in own culture. We can classify culture high-context cultures and low-context cultures. high- context cultures and low-context cultures pays attention to communication in a different way, either in attitude to Treat oral communication channel. high-context cultures refers to that the most information from language inferred in context .It is culture Rarely need "expressed". low-context cultures Refers to that the language context is less important, where most of the information needed to clearly express .Cultural affect every aspect of business communication :1、How to say politeness and respect ;2、The quantity of information transmission ;3、How to motivate others ;the factors on which Culture influent of business communication mainly concentrated in national and regional culture. However, public communication was also influenced by enterprise culture and personal culture,Such as sexual distinction, race, social class and so on. Values and beliefs don't usually consciously affects us on reacting to others and environment. such as most north American hit pay attention both to justice,but In some countries, people think that some groups get preferential treatment for granted . Many other signal also can convey non-verbal information ,Such as clothing, color, age, height,In the United States and Canada, people think clothing to some of the design and color appears more "pro" and more reliable. Color in culture transmission with many meanings : Americans, dressed in a black dress toattend the funeral ,When the bride wears a white wedding gown .he first step to Understand other cultures is to understand people in different cultures have its way of doing things that may have very big different from ours. public communication should began with using the non of gender discrimination、non of racial discrimination、non of age discrimination language. Communication functions from the management point of view there are control, coordination, motivation, communication and so on. Significance of effective communication not only can pass, but also their understanding and for all parties to reach a consensus. Modern business management to people management as a mainstream, balanced and effective communication as a powerful lever for regulating employee psychological, is an important means of business management.Different conversation style without good points, But we will feel uncomfortable when talking with the people who is in different conversation style without any reason. Talking style in public communication is reflected by your speed ;Topic rotation rate ; Sudden shift topic ;Speak your own personal experience. In luo yong hao’s speech ,he tell his Entrepreneurial story for the public. you need to know the people’s acceptance to your conversation style who under different cultural background. so in the world competition, we first need to understand the cultural differences between communication object and us. As Brenda Arblaez point out that the way to be successful international communication we should do following :1、Can realize their own values and behavior are affected by cultural influence,it is Not necessarily must be “correct”;Using a flexible and open approach to change, keep on language and non-language behavior sensitivity. 2 Understand other cultural values, beliefs and customs and so on.Only in these way can we do the public communication which appropriate conform to the interests of the enterprise in world competition, Enterprise's products and services will to better be accepted by the people under different cultural background. Knowing the culture and finding the way others like on public communication, can make public communication success .。
有效的商务沟通技巧英文演讲
有效的商务沟通技巧英文演讲Title: Effective Business Communication Techniques Good morning/afternoon/evening, esteemed colleagues and guests, It is my pleasure to stand before you today to discuss a topic that isparamount to the success of any business endeavor: Effective Business Communication Techniques. In today's fast-paced and interconnected world, the ability to communicate clearly, concisely, and professionally is not just a skill; it's a necessity.IntroductionCommunication is the lifeblood of any organization. It facilitatescollaboration, drives decision-making, and fosters relationships both internally and externally. Yet, despite its importance, many businesses struggle to achieve truly effective communication. This can lead tomisunderstandings, missed opportunities, and even conflict.Why Effective Communication MattersEffective communication is crucial for several reasons:1.Building Trust: Clear and honest communication builds trust amongteam members, clients, and stakeholders. Trust is the foundation upon which all successful business relationships are built.2.3.Enhancing Productivity: Effective communication ensures that everyone is on the same page, understands their roles and responsibilities, and can work together efficiently towards common goals.4.5.Resolving Conflicts: Miscommunication is often at the root of conflicts in the workplace. By improving communication skills, we can prevent or quickly resolve misunderstandings before they escalate.6.7.Fostering Innovation: Open and inclusive communication encourages creativity and the sharing of ideas. This is essential for driving innovation and staying ahead of the competition.8.Key Techniques for Effective Business CommunicationNow, let's delve into some of the key techniques that can help youachieve effective business communication:1.Active Listening: One of the most important, yet often overlooked,aspects of communication is listening. Active listening involves paying full attention to what the other person is saying, understanding their perspective, and providing feedback to show that you've heard andunderstood them.2.3.Clarity and Conciseness: In business, time is often limited. Therefore, it's essential to communicate your message clearly and concisely. Avoidjargon and technical terms that may confuse or exclude your audience.Instead, use simple language that everyone can understand.4.5.Nonverbal Communication: Don't underestimate the power of body language, tone of voice, and facial expressions. These nonverbal cues can convey as much, or even more, than the words you speak. Bemindful of how you present yourself and ensure that your nonverbal communication aligns with your message.6.7.Adaptability: Effective communicators are adaptable. They recognize that different people and situations require different communication styles. Learn to adjust your communication approach based on theaudience, context, and purpose of your message.8.9.Feedback Loops: Encourage and solicit feedback from your audience.This not only helps you refine your communication skills but also shows that you value their input and are open to improvement.10.11.Technology: Leverage technology to enhance your communicationefforts. From video conferencing tools to project management software, there are many digital solutions that can help you communicate more efficiently and effectively with your team and clients.12.ConclusionIn conclusion, effective business communication is essential for success in today's competitive landscape. By mastering the techniques of active listening, clarity and conciseness, nonverbal communication,adaptability, utilizing feedback loops, and leveraging technology, you canimprove your communication skills and foster stronger, more productive relationships with your colleagues, clients, and stakeholders. Remember, communication is a two-way street. It requires effort and commitment from both parties. By continuously striving to improve your communication skills, you can set yourself and your organization apart as leaders in your field.Thank you for your attention, and I hope you found this discussion on effective business communication techniques informative and insightful.。
商务交流Business Communication Essentials UNIT 1
The sender transmits the message
• Choice of communication channel verbal or non-verbal spoken or written
• • • • • • Germany Scandinavian U.S.A. English French Italian
High Context
Japan Chinese Arab Greek Mexican Spanish
Questions
• Turn to page 61 • Answer questions 4, 7 & 8
Questions
• Turn to Page 12 • Answers questions 1,2 & 6 in your books
Ethical Communication
• Ethics are the rules and principles that govern the actions of a person, group, society or country • Ethical communication requires the message to contain all the relevant information, be true and not deceptive in any sense
Business Communication Essentials
Unit 1
Business Communication(商务沟通、管理沟通)大纲
Definitions of CommunicationCommunication is process of sending and receiving messages.Communication is a two way transfer of information, idea, concept ,or feelingAs a process, communication has synonyms such as expressing feelings, conversing, speaking, corresponding, writing, and listening and exchanging.Communication ProcessCommunication is the process of sending and receiving messages.The communication process involves six basic steps.Communication is a dynamic动态的, transactional (two-way双向的) process that can be broken into six phases.1. The sender has an idea. You conceive构想an idea and want to share it.2. The sender encodes译成密码the idea. .You decide on the message’s form (word, facial expression, gesture), length, organization, tone, and style, which all d epend on your idea, your audience, and your personal style or mood.3. The sender transmits传输the message.To physically transmit your message to your receiver, you select a communication channel(verbal or nonverbal, s poken or written) and a medium (telephone, letter, memo, e-mail, report, face-to-face exchange).4. The receiver gets the message.For communication to occur, your receiver must first get the message.5. The receiver decodes破译the message.Your receiver must decode (absorb understand and mentally store) your message.6. The receiver sends feedback. After decoding your message, the receiver responds in some way and signals that response to you. This feedback lets you evaluate the effectiveness of your message.Element of communication沟通的要素Goal: What result do you seek?Audience: Define your audience.Context: Communication occurs in a special environment.Message: What message will achieve your goal.Media: Which medium will convey your message most effectively?Feedback: Communication is not an act but a process.Goal of communication目标The message is received. The message is understood.The message is accepted.Receiver responds to the message. 沟通目标四个层次;1、信息被对方接收2、信息不仅是被传递到,还要被充分理解有效的沟通应该是接受者感知的信息应与发送者发出的信息完全一致3、所传递的信息被对方接受是沟通目标的更高层次,是我们追求的目标。
体验商务英语视听说unit 1
Extra activities:
Message Form Name
Company Urgent Can wait Tel. No.
√ 0181 442 5655, ext 39 Linda Burne SCI International
Message 1
Mechanics Company: John Muir 1) _________________ Caller: Kyle competent but unfriendly Content: new marketing manager is 2)__________
Could you speak more slowly? Can I leave a message? Can you speak up? Can you call back?
5
Would you like to speak to the new man? Can you spell that for me?
1.Classroom attendance, Classroom performance, etc .10%。 2.Listening assignment 15% 3.Oral assignment 15% 4.Final exam,60%
money
?
Business
customers
?
?
_______________ and earnings per share data. net income
CEO’s formal statement The letters to shareholders: 4) _____________________________ will be sent by email. reviewing The report needs 5) __________________ by attorneys and accountants.
商务沟通技能第一课
Joke appreciation for cultural diversity
S 1. Before the man saying sorry, the
woman bowed down and said in a tender voice: sorry, it is all my fault. It is all the bad quality of my skirt. I am sorry for the trouble I have brought to you.
S The three major elements that directly influence
our perception and communication: - Cultural values: what is good and bad, right and wrong. True and false, positive and negative - Worldview: religions - Social Organizations: family, government, community, history of the community
Western Perspective of communication
S In western cultures, communication is
studied as the means of transmitting ideas. S Western cultures emphasize the instrumental function of communication; that is, effectiveness is evaluated in terms of success in the manipulation of others to achieve one’s personal goal. (persuade into)
浅析跨文化商务沟通中的障碍及改善途径
浅析跨文化商务沟通中的障碍及改善途径商务沟通(BusinessCommunication)是一种动态的、多渠道过程,它包括特定组织内部和外部的沟通。
商务沟通的动态性是指它总是随着商务内容的变化而变化的。
永远不会处于一种静态的情形之中。
而多渠道性指的是在日常沟通中,商务人士用多种方式进行联系,如他们有时会与对方面谈或是电话交谈。
有时他们向对方发电子邮件或是传真。
有时他们选择电话或电视会议的形式来讨论一些重要的问题。
有时他们把活动记录在磁带或光盘上,以便促销时携带方便和分发。
商务沟通的多渠道性为今天的商务人士提供了更为广阔的空间,使他们能够选择最有效的方式来进行预期的沟通。
由此可见商务沟通在我们商务活动中起到了非常积极的作用。
经济全球化的情况下,跨国经营几乎无所不在,跨国文化交往活动日益频繁,跨国公司大量出现,合资企业风起云涌,使得劳动力背景多元化趋势日益明显,文化多元化的劳动力大军给企业带来了勃勃生机;同时在跨文化的商务沟通中,商务人士大夫又面临着很多问题。
由于种种的原因而产生误解。
跨文化商务合作时产生的的矛盾及其对跨国公同经济上的负面影响使越来越多的商务人士认识到有效的跨文化商务沟通的重要性。
跨文化是指不同群体的文化差异,它既包括不同国家和民族的文化差异,又包括不同企业组织的文化差异;商务沟通是一种动态的、多渠道的过程,它包括特定组织内部和外部的沟通。
内部沟通是指企业内部各部门之间的沟通行为,外部沟通是指企业对外的一切沟通行为,比如商务谈判、商务洽谈等。
而跨文化沟通则指有差不同民族文化和企业文化背景的商务人士之间的交流。
不同文化的各方的行为方式、价值观念、语言习惯和生活背景存在的差异给跨文化商务沟通带来了困难。
总的来说影响跨文化商务沟通的困素主要有:观察事物的方法,语言和非言语交际等。
针对跨文化沟通出现的问题一些人提出了一些关于跨文化沟通的理论。
第一个是Kluckhohn提出的六大价值取向理论,所谓的六大价值是指对人性的看法;人们对自身与外部自然环境的看法;人们对自身与他人关系的看法;人的活动导向;人的空间观念以及人的时观念。
商务沟通Outcome1-总汇
商务沟通O u t c o m e1-总汇(总5页)--本页仅作为文档封面,使用时请直接删除即可----内页可以根据需求调整合适字体及大小--商务沟通 Lesson 1~3:Practical approaches needed for successful communication in the workplaceof this Unit:Analyse complex written business informationProduce complex written business documentsOrganise and participate in a formal meetingCommunication :Any communication that uses words to convey meaning. Speaking and writing are both forms of verbal communication.Communication:Involvement of sending messages through body language, gestures, facial expressions, tone of voice, and other indicators of meaning that don't involve the use of spoken or written language.5.Analysis :The process of breaking a complex topic or substance into smaller parts to gain a better understanding of it.Examining in detailEvaluating the words, sentences and paragraphs:To determine the value of something or to appraise it.8.Evaluation of business documents:Making a judgement about how effective the document is in achieving what the writer set out to do.:A fact is a piece of information that people generally agree is true.:An Opinion is one point of view among many:The forms of language used to refer to particular subject matter.:The choice of words used to convey a messageAccurate denotation can make writing easierAppropriate connotations convey the attitude you wantThe choice of words used to convey a messageFormal words (official and proper)Respectful words (polite)Concise words (short and simple)Apposite wordsThe way that words are used to convey a messageContracted words are usually not used in formal business writingCareful writers aim for concise writingThe way that words are used to convey a messageCareful writers aim for elegant writingThe way that words are used to convey a messageMeanings should be clear and unambiguousThe way that words are used to convey a messagePunctuation and syntax should be correct商务沟通Types of writing一、适用范围及目的To present information. email, report, proposal, articleTo inform a colleague within organisation. memo, email, minutes of meetingTo inform a customer / supplier outside of organisationemail, letter, minutes of meeting, faxTo maintain written evidence. minutes of meeting, letter, reportTo sell products or services. Email, letter, advertisingTo make application. Email, letter, proposalTo assure quality of product or service. Report, proposal, specificationTo thank / complaint. Email, letter, report, fax二、具体详解1.Memos(Memoranda)Purpose:A short note / message used within an organisationConventions(惯例):Containing of ‘Memo’ at the topNormally, To, From, Subject and Date are used as subheadings(副标题)Purpose:Used within / outside an organisation and between individuals(个人) Conventions:Less accepted conventions because of newnessTo, From, Subject filledNo formal greeting required sometimesGenerally informal and less strictLettersPurpose:Used between organisation and individualsConventions:Headed notepaper usedRecipient’s name on the left hand sideFormal opening greeting or salutationText in short paragraphsMessage in respectful toneFormal closing greetingPrinted sender’s name underneath the signatureLeft alignment without indentsNo commas in address, opening and closing greetings‘Yours sincerely’ responding to a named recipient, and ‘Yours faithfully’ to an unknown recipient4.Notice of MeetingPurpose:a notice sent out in advance to inform people who are invited to the meeting.Conventions:The name of the committee/working party/group/person holding the meeting Details of the people involvedThe date of the meetingThe time of the meetingThe venue that the meeting will be held inThe purpose of the meeting and/or and invitation to submit agenda items Optionally, any special requests5.AgendaPurpose:a list of things that the members of the meeting will discuss.Conventions:The word AgendaName of the organisation/committee/group or person calling the meetingThe date and time of the meetingThe venue of the meetingThe following agenda items:Apologies, . the names of those absentMinutes of the last meetingMatters arisingThe topics of the meetingAny other businessDate and time of next meeting6.MinutesPurpose:an essential part of a meeting though it involves time and expense even after the meeting has ended.Conventions:The name of the meetingWhere and when the meeting took placePresent, . the names of the participantsApologiesMinutes of the previous meetingItems on the agendaExtraordinary items (if any)Any Other BusinessDate and time of next meeting.7.ReportPurpose:Used in the workplace to investigate a problem or issueConventions:Introduction section, outlining the purposeProcedures section, explaining the steps taken to gather informationFindings section, presenting the informationConclusions section, highlighting the implications of findings Recommendations section, outlining the proposed courses of actionVarious appendices might be attached as supportWritten in the third person, mainly passiveMay contain graphics, charts, pictures and tables8.FaxesPurpose:Usually outside an organisation and between individualsTo confirm or arrange?a business transactionSometimes as a temporary duplication of a document if sending the document takes timeConventions:‘Fax’ at the topTo, From, Date and Subject lines, and also with two or more additional lines, such as Attn. (Attention) and Pages.商务沟通Be shorter (1/3 – 1/2) than the originalShow the links between various parts of the original textContain the main points and the main supporting detailsMaintain the original meaningDo not mislead readersDo not include summary writer’s own opinion:Single words, short phrases, or complete sentences that indicate the topic of the text. Headlines should be .Each font can be in several sizes and in several styles.Emphasised fonts:Bold---加粗Italics---斜体Underlines---下划线youtHeadline and fontsMarginsSpacingParagraphsLines5.StructureTo present information in an appropriate order:Being determined by the route taken by information as it passes through an organisation.Reflecting the stages of a manufacturing process.。
Business_Communication_Etiquette
Business Communication EtiquetteThe idea that people need to have feedback, appreciation and information is a good basis for understanding how and why excellent business communication is important and compelling for success.In your very best relationship - whether your spouse, best friend, sister, co-worker - you can easily communicate with them in a high value way. You telephone, email, write notes, make plans and generally stay in contact with them because you want a connection and a relationship with them.In building very good relationships in business, it is absolutely the same. What is different in a business relationship is that you are communicating with colleagues and you don't always know them as well as a dear friend. However, they need the same attention that a good relationship needs. These needs are:•*Returning a phone call•*Following up on a request•*Listening intently•*Appreciative communication•*Clear communication with details and directions•*Doing what you say you will do•*Remembering what is important to them•*Valuing what is most important to themOur communication styles and methods are being stretched by email, technology, lack of time and resources that limit our ability to do so much in our day.But there are rules of common courtesy that have NOT changed since the inception of humans dealing with each other in a high value way. If you want to be a remembered, trusted and respected leader, you will practice these courtesies with every business contact.If you take the time to examine what is important to you, I think you will find that they are also the courtesies that you expect in all business communication, actually how you would like to be treated and communicated with.Next I will explain more detail communication which is that we need pay attention in etiquetteReturning phone calls - Whether you think you have time to return the call or not, find out what people need, make sure you are clear on whether you can help them or not and then get back to your own work. People who return phone calls are trusted and respected. You do not need to make the calls long. In fact, returning all calls twice a day instead of doing it piece meal all day long is a good way to manage your time moreappropriately.Here are some additional basics that will help you grow your own identity and brand which will identify you as a trusted and respected up and coming leader:Practice your handshake- Ask a friend to shake hands with you and then give you feedback. Firm is good.Eye contact - Learn to look at a person when they are speaking.Body language- 55% of our nonverbal communication is our body. Watch what your body is saying about you.Business cards - Get one and have them with you ALL of the time. You should include an address, email, telephone number, full name, what you do and your title. If your company does not provide a business card, get one for you anyway. The fast print companies all have programs you can easily and quickly make one for you.Holding doors- Opening a door for someone is not just a guy thing anymore. Ladies, if you get to the door first, open it.Standing and greeting- If you are being introduced, stand, reach out your hand and shake their hand. This is not a gender issue. Women in the workforce can show respect by standing and shaking hands.Telephone or mobile phone has become an integral part of our lives.Though all of us have adapted to the changing technology, many lack the basic telephone etiquettes. In a business communication that is taking place on phone, the foremost thing is to identify yourself and your business when you call. This would give the other person a basic knowledge of who you are and what is your area of interest. If you are answering the phone, ask the caller as to how you can help him/her. When messages have been interchanged, repeat the information in order to make sure that you have understood it correctly.For example, in case the caller is upset with something, it is your duty to remain calm and reassure him/her that things would straighten out and that you would usher your full support. Many a times, there arises a situation when you have to put your caller on hold. In case you are experiencing such a situation, make sure you ask his/her permission. If you are supposed to call back, ensure that you have noted down the number of the caller and confirmed the time of calling. In occasions of transferring the call, make sure that the caller knows name and phone number or extension number of the other person, lest the phone gets disconnected.Even thought last graph just give us some example for the communication etiquette, but it can prove communication etiquette is how important in business.I have given following reasons to explain how to communication in Email Etiquette, Meeting Etiquette, Introduction EtiquetteEmail EtiquetteGone are the days when letters were hand written and posted or couriered. In this new age of technology, email is the one of the widely used communication tools. However, before mailing a business letter, make sure that it satisfies all the basic etiquettes. A rule of thumb - business emails are always short, crisp and to the point, with a professional tone in them. This shows respect for the recipient’s time. The subject line is a very important part of the email. Make sure it is descriptive. This would allow the person to know what the email is all about, even before reading it.In case you are expecting a response within a stipulated time, make sure you mention the same in the email. Business emails are never complete without mentioning the sender’s mobile number. Also, make sure that you mention your full name, title and the name of your company in the email. In case you need to send an attachment, please get prior permission. Though this might sound strange, people often do not download attachment for the fear that it might infect their system with a harmful virus.Meeting EtiquetteIt is very important to start a meeting at the stipulated time, lest people start cribbing for wasting their time. In a meeting, make sure that everyone is given equal opportunity to speak and it is not a one-sided affair. It is a bad habit to interrupt others, while they are speaking. Finish a meeting with a summary of the discussion that took place. In case no judgment could be reached, schedule another meeting, rather than running overtime. This would show respect for attendees, who might have prior commitments. Lastly, please keep your mobile phones switched off or on a silent mode, lest your phone rings loudly in the middle of the meeting.Introduction EtiquetteBusiness involves meeting new people everyday. As such, introductions play an important role. It is said that ‘first impression is the last impression’. So, you would definitely want to cast a mighty good first impression, as it would not only create a good image for you, but also win you future profits. When you introduce yourself to someone, make sure to pronounce your full name and designation. This would give the other person a brief knowledge about who you are. In case of being introduced to someone, you should always stand up. If you are behind the desk,make sure you step forward. Eye contact and a firm handshake would definitely earn you brownie points. In situations wherein you need to introduce others, make sure you start with people who are highest in the hierarchy。
商务英语写作全套教案
商务英语写作教案Business English WritingChapter 1 Business English Writing: Classifications and Principles●Business Communication●Writing Principles——8C PrinciplesI.Business Communication●What is Communication?●What is Business Communication?●Objectives of Business Communication●Classification of Business Communication1. Definition of CommunicationCommunication is the sending and receiving of information, ideas, attitudes and emotions―either verbal or nonverbal―that produce a response between people. 2. Business communication is the communication which takes place in the business field.3. Objectives of Business Communication1) To be understood exactly as we intended;2) To secure a desired response to what we communicate;3) To build up and develop goodwill between the sender and receiver of the message.4.Classification of Communication1) Downward Communication is from superiors to subordinates, from bosses to employees, from decision-makers to operating personnel.2) Upward Communication is the opposite flow of downward communication. Messages from the bottom move up through many stages until they reach the top.3) Horizontal Communication is the exchange flows between or among organizational units on the same hierarchical level.internal horizontal communication external horizontal communicationII. Writing Principles——8C Principles●Completeness●Concreteness●Conciseness●Clarity●Correctness●Consideration●Courtesy●Creditability1. CompletenessA complete letter should include whatever details are needed to produce the response you want.To achieve the Completeness, you should consider the following suggestions:1) Try to list all essential points in your letter;2) V olunteer something extra which, you think, may be of some use to your reader now or in the future;3) Offer alternatives you are able to give. Maybe you will get a new transaction.4) Check for the five Ws (who, what, where, when and why) and the H (how).2. Concreteness1) Use specific rather than general language to give specific information.Compare:This copier saves you both money and time.BH200 Copier makes 60 copies a minute at a cost of one fen a copy.But sometimes generalizing is necessary or preferable for being diplomatic.Compare:Our firm sells clothes for women weighing over 200 pounds.Our firm sells fashions for women with generous figures.2) Use concrete rather than abstract words when possible.Compare:I am interested in your vehicle.I am interested in your brown 1997 Ford Sedan.3. ConcisenessConciseness is saying what you want to say in the fewest words possible without sacrificing the other C qualities.1) Avoid wordy expressions and statementse.g. “I wish to take this opportunity to thank you for your sincere cooperation.”“Thank you for your sincere cooperation.”2) Avoid triteness.3) Eliminate redundancy (repetition of language elements)Mr. Li will be here at 8 A.M. in the morning.4) Leave out irrelevant materialCompare:If you had not informed us of damage so promptly, we should/would be unable to do anything for you. However, in your case, we are glad to tell you…Because you were so prompt in informing us of the damage, we are glad to tell you…4. Clarity1) Write on the level of the reader’s u nderstanding.2) Avoid ambiguityAn ambiguous word is one that has more than one meaning in the same context. Compare:The L/C must reach us for arranging shipment not later than 8 October.The L/C must reach us not later than 8 October for arranging shipment3) Avoid needless jargon (special language in one field of business)If possible, try to include examples, illustrations or other visual aids for clarity, such as pictures, diagrams, simple tables, samples and printed materials.5. CorrectnessCorrectness means a message must be united (grammatically and mechanically correct) and coherent (logically organized).To achieve this aim, the writer should:1) Use the right level of language (formal, informal, substandard).2) Include accurate facts, figures and words.3) Maintain acceptable writing mechanics or structure.6. ConsiderationConsideration means to think of the reader first and write from the “you-attitude”. “You-attitude” is a style of writing that looks at things from the reader’s poi nt of view, emphasizing what the reader wants to know, respecting the reader’s intelligence and protecting the reader’s ego (self-esteem).1) To emphasize the “you” and “your” and deemphasize the “I” and ”my” in positive situations and to avoid the word “you” in negative situations and use passive words/verbs and impersonal expressions to avoid assigning blame.Compare:We provide health insurance to all employees.You receive health insurance as a full-time P&G employee.Compare:You made no allowance for inflation in your estimate.No allowance for inflation has been made in this estimate.This estimate makes no allowance for inflation.2) To emphasize the reader’s interests rather than your own concerns.Compare:The large scale of sales of our products will make our company more profitable.You will find that our product will sell rapidly and afford you a profit margin.3) To emphasize what you can do, not what you cannot do .Compare:We won’t be able to send you the brochure this month.We will send you the brochure next month.Try to use positive words to replace negative words.Improve:We hope you won’t be dissatisfied with the new range of our electric products.4) To express your sincere desire to be of help.7. CourtesyA courteous message, like a courteous person, is polite, considerate and emphathic. Courtesy is a major contributor to goodwill. By courtesy we mean treating people with respect and friendly human concern. It can be a key factor influencing our success in the business world.1) Be polite.2) Be equal to each otherCompare:How can anyone question our ability to repay the loan when we are such a large, reputable firm?Our qualification for the loan is a well established credit rating.3) Avoid mistrustCompare:We have received your letter in which you claimed that ten tea sets were damaged in shipment.We have noticed in your letter that a damage to ten tea sets in shipment was found.4) Avoid angerCompare:You obviously made a mistake by sending me the wrong goods.Thank you for your prompt delivery. However, the goods reached us were not the ones we ordered.8. CreditabilityCreditability means being honest and fair in all our business dealings.The observation of the 7Cs will ensure the achievement of last C– Creditability. Before doing business with others, one businessman should learn how to be a man. HomeworkRead the text and answer the question:How do you analyze the 8Cs from the pragmatic perspective?Chapter 2 The Structure and Layout of a Business LetterI. StructureII. LayoutIII. HomeworkI. Structure1. Standard Parts of Business Letters2. Optional Parts of Business LettersI. Structure1. Standard Parts of the Business Letter(1) Letter-head 信头It is the heading at the top of a letter and shows where the letter comes from. It usually consists of the name, address, telephone number and fax number and also the company logo, web site, e-mail address, etc.The letter-head is usually printed on the company’s stationery.e.g. OMNICORP INTERNATIONAL17 Bunder Hill RoadShrewsbury MA 01545Tel 03-345 6788 Fax 34567(2) Date 日期The format of date differs from country to country.e.g.①Friday, 10th, March 2006;②10th (or 10) March, 2006(U.S. military, Europe, Latin America);③March 10th(or 10), 2006(American business);④10, 3, 2006 or 10/3/2006(causing confusion).(3) Inside name and address 封内姓名和地址It should duplicate the address on the envelope. It should also include the reader’sname, title and address and is placed at the left margin about 2 or 3 spaces below the date and above the salutation.(4) Salutation 称呼It is your friendly greeting to the reader and agrees with the inside address.*Gentlemen (American) / Dear Sirs (British)/ Ladies and Gentlemen (Customary Salutations to a firm)*Dear Mr. /Mrs./ Miss / Ms (marital status unknown)*Dear +first nameIt is addressed to an individual you know well.*Dear Sir & Dear MadamThey are used in formal and impersonal situations or when you do not know the reader’s name.*Dear Director (Manager, Supervisor, Owner, Department Head)Neutral titles are preferred by many office managers.*Dear CustomerIt is used for messages that omit an inside address as in sales letters or announcements to more than one person.(5) Body 主体The body is the message and the most important part. It is difficult to discuss how to write in a few words because there are many purposes of letter writing. But do remember 7C Principles.(6) Complimentary close 礼貌结束语It is a polite way of closing the letter. It must agree with the salutation in the degree of formality.*Formal 正式Dear Sir / Gentlemen ——— Faithfully yours /Yours faithfullyLadies & Gentlemen ———Yours very truly (very truly yours, your truly)—no longer popular*Semi-formal 半正式Sincerely yours or yours sincerely(very popular between businessmen who have already established a business contact with each other)Cordially yours or Very cordially yours (used when you may or may not know the reader well, but wish him to feel the relationship is friendly).*Informal 非正式Dear David ——→sincerely, cordially, best regards, take care, thanks(7) Signature 签名Every business letter must be signed. It usually includes three or four parts:①the name of the company,②the signature of the writer,③the typed name④the business title.Page 37 Examples2) Optional Parts of the Business Letter(1) Reference 参考号The reference may include a file number or departmental code or the initials of the signer of the letter to be followed by the typist’s initials.e.g. Our ref: Dep. B/4LW/PB 524;KLM: tr orTR;KL Morning—tr;K.L Morning: trK.L. Morning: TR/tr (Identification Marks) 识别标记(2) Attention Line 经办It is used to direct the letter to a specific person or department when the company name is used in the addressee line. It is usually placed between inside address and the salutation.e.g. Attention: Purchasing Manager.(3) Subject Line 事由It helps both the writer and the reader identify the subject matter,e.g. Subject: Order No. 123;Re: Invoice No. 123;(4) Enclosure Notation 附件It tells the receiver that something is included in the envelope along with the letter. It also reminds the sender and the reader of checking for enclosures.(4) Enclosure Notation 附件e.g. Enclosure: Sales Contract;Enc. 3: Sales Contract;Commercial Invoice;Bill of LadingEncl. 3Enclosures 33 Enclosures:(5) Copy Notation 抄送It indicates a copy of the letter is being used to some other business people.It is placed below the signature at the left margin.●cc: (carbon copy) xc: (Xerox copy)●pc: (photo copy) c: (copy)e.g. cc: Mr. Taylor(6) Postscript 附言When you finish the letter and happen to think of something else, you may add it at the end of the letter.P.S. (p.s.; PS): ***If there are two things, use P.P.S. But this is a poor/bad habit and should be avoided.II. Letter style (Layout)1. Indented style (缩格式/ 传统格式)Page 422. Full block form齐头式This form begins each line at the left. This is the fastest to type because typists do not have to set and use tab stops for indenting. Page 433. Modified block style改良齐头式It is currently one of the most popular styles. To most readers, this style isappealing because it achieves the best visual balance on the page.The letterhead, date, complimentary close and signature are just to the right of the center. Page 444. Modified block style with indented paragraphs 混合式(Semi-block style)Many business letters use this style. Although the full block style is widely used, the indented style is also popular, probably because its paragraphs are indented in the same way of books, newspapers and magazines. Page 45Homework1. Give the names of the parts in the letter on Page 43.2. Study the forms of envelope addressing by yourself.3. Translate the sentences into English on Page 54.Chapter 4 Credit Inquiry and Establishing Business Relations●Letters of credit inquiry●Letters of establishing business relationsI. Credit inquiry——a kind of consultancy letter●Consultancy is the business of offering specialist professional advice including market research, credit standing investigation, market trend research and other services providing business information.●Consultancy service is usually provided by banks or professional consulting companies or individuals. As a business person, you should learn to write a consultancy letter to seek needed information.●In international business, an exporter may ask his new customer to give the name of his bank(er) or the name of firms which the customer has previously dealt as a reference.●Reference:1) a piece of written information about sb’s character, ability, etc. 证明书,证明材料2) a person who provides such information. 资信证明人●There are two kinds of reference: ba nks’ (bankers’) reference—banks银行证明人and trade reference—companies商业证明人.How to Write a Consultancy Letter for Credit Standing1. The name of the company to be investigated and why you are writing to the receiver.e.g. 玛丽兰公司提出要当我公司的代理,销售我们的缝纫机,并介绍我公司向贵行了解该公司的信用、业务能力和声誉的详细情况。
42. Effective Business Communication (I)
大连理工大学音像出版社
What Is Communication?
Communication Channel
☆ A communication channel is the means or technique to convey a message.
1. They will produce the brochure in a multi-color______ format . 2. In many large cities, bicycles are no longer a serious ______ means of transportation. 3. The movie is based on a detective story which has an extremely intricate ______ plot. 4. The country needs a _______ dynamic expansion of trade with other countries. 5. Our factory supplies electrical ___________ components for cars. 6. People agree that it is a great poem, but not on how it should be _________ interpreted . 7. Teaching, like communication, should become an _________ interactive process. conveyed his gratitude to all those who had given him 8. In his speech he _________ help.
Business Communication商务社交礼仪英文版PPT课件
Conference calls
➢ Prepare ➢ Be respectful ➢ Be inclusive ➢ Keep moving ➢ Get commitments
➢ Prefer the formal to the informal, especially with older and higher ranking people
➢ Avoid saying, “I’m sorry, I have forgotten your name” Instead, say “Help me out, your name was on the tip of my tongue and I must be having a senior moment.
Write with authoritatively and positively and concisely, pp. 4-1 ff in workbook
Authoritative language
Positive language
Concise language
Business Communication
Voice Mail
➢ Identify yourself and your return number immediately.
➢ Be brief and to the point. What you want, why it is of mutual interest, details, next steps. Leave return number again.
外研社新标准商务英语综合教程1
外研社新标准商务英语综合教程1New Standard Business English CourseUnit One: Introduction to Business CommunicationIn this unit, you will learn about the basics of business communication. You will learn about different types of communication tools, the purpose of communication and how to choose the right communication method and message.Communication ToolsBusiness communication can be done in many ways, including verbal and written communication. Verbal communication can happen in person or over the phone, while written communication can be in the form of emails, letters, or memos.Purpose of CommunicationThe purpose of communication is to convey information from one person or group to another. In business, the purpose of communication can be to convey information about a particular product or service, to invite someone to an event or to simply keep people informed about changes in the company.Choosing the Right Method and MessageEffective communication depends on choosing the right method and message for your intended audience. Consider your audience before choosing the method of communication and tailor yourmessage to fit their needs.Unit Two: Business WritingThis unit will focus on writing skills for business. You will learn about formal and informal writing, how to write emails, letters and memos, and how to write an effective business report.Formal and Informal WritingFormal writing is used in professional communication and requires a specific style and tone. Informal writing is used in everyday communication and tends to be less structured and more conversational.Writing Emails, Letters and MemosEmails, letters and memos are all important forms of business communication. In this unit, you will learn the key elements of each type of writing and how to write clear and effective messages.Writing a Business ReportA business report is a formal document that provides information on a particular topic. In this unit, you will learn how to structure a business report, how to collect and analyze data, and how to present your findings effectively.Unit Three: Presentations and Public SpeakingThis unit will teach you how to give effective presentations and become a confident public speaker. You will learn how to structure a presentation, create effective visuals and use body language to convey your message.Structuring a PresentationEffective presentations require careful planning and organization. In this unit, you will learn how to structure a presentation that captures your audience's attention and conveys your message effectively.Creating Effective VisualsVisual aids can enhance the impact of a presentation. In this unit, you will learn how to create effective visual aids that support your message and engage your audience.Using Body LanguageBody language is an important part of communication, especially in public speaking. In this unit, you will learn how to use body language effectively to convey confidence and professionalism.Unit Four: Negotiation SkillsThis unit will teach you the skills needed for successful negotiation in business. You will learn about negotiation styles, techniques and strategies, and how to negotiate effectively with different personalities.Negotiation Styles, Techniques and StrategiesNegotiation requires careful planning and preparation. In this unit, you will learn about different negotiation styles, techniques and strategies that can be used to achieve a successful outcome.Negotiating with Different PersonalitiesEffective negotiation requires an understanding of different personality types. In this unit, you will learn how to identify different personality types and how to adapt your negotiation style to work effectively with each personality type.Unit Five: Cross-Cultural CommunicationIn a global business environment, cross-cultural communication is essential. This unit will teach you how to communicate effectively with people from different cultures and how to avoid common cultural mistakes.Communication Across CulturesDifferent cultures have different communication styles and norms. In this unit, you will learn about different communication styles and how to adapt your own communication style to work effectively with people from different cultures.Avoiding Cultural MistakesCultural differences can lead to misunderstandings and mistakes. In this unit, you will learn how to avoid common cultural mistakes and how to communicate effectively across cultural divides.ConclusionThe New Standard Business English Course is designed to provide you with the skills and knowledge needed to communicate effectively in a business environment. The course covers a range of topics, from business writing and negotiation skills to presentations and cross-cultural communication. By completing this course, you will be well-prepared to communicate confidently and professionally in any business situation.Unit One: Introduction to Business CommunicationCommunication is essential in business, and the ability to communicate effectively can make a significant difference in the success of any endeavor. In Unit One, you will learn about the basics of business communication.The purpose of communication is to convey information from one person or group to another. In business, the purpose of communication can be to convey information about a particular product or service, to invite someone to an event, or to simply keep people informed about changes in the company. Communication can take place verbally or in written form. Verbal communication can happen in person or over the phone, while written communication can be in the form of emails, letters, or memos. Choosing the right method and message for your intendedaudience is essential for effective communication. Consider your audience before choosing the method of communication and tailor your message to fit their needs. For instance, if you are communicating with clients or customers, you may want to use more formal language. In contrast, if you are communicating with colleagues, informal language might be more appropriate.Unit Two: Business WritingEffective writing skills are essential in business. In this unit, you will learn about formal and informal writing, how to write emails, letters, and memos, and how to write an effective business report.Formal writing is used in professional communication and requires a specific style and tone. It is usually used for more official purposes and has a more structured format than informal writing. Informal writing is used in everyday communication and tends to be less structured and more conversational.Emails, letters, and memos are all important forms of business communication. In this unit, you will learn the key elements of each type of writing and how to write clear and effective messages. Writing clear emails is an essential part of business communication, as it is a quick and convenient method of communication. A well-written email can convey your message effectively and make a positive impression on the recipient.A business report is a formal document that provides information on a particular topic. In this unit, you will learn how to structure a business report, how to collect and analyze data, and how topresent your findings effectively.Unit Three: Presentations and Public SpeakingPublic speaking is a crucial skill for business professionals, and the ability to give effective presentations can be a valuable asset. In this unit, you will learn how to structure a presentation, create effective visuals, and use body language to convey your message.Effective presentations require careful planning and organization. In this unit, you will learn how to structure a presentation that captures your audience's attention and conveys your message effectively. The key elements of an effective presentation include an engaging opening, clear objectives, a compelling argument, supportive evidence, and a memorable conclusion.Visual aids can enhance the impact of a presentation. In this unit, you will learn how to create effective visual aids that support your message and engage your audience. The key to creating effective visuals is to keep them simple, relevant, and visually appealing. Body language is an important part of communication, especially in public speaking. In this unit, you will learn how to use body language effectively to convey confidence and professionalism. Effective use of body language can help you connect with your audience and build rapport, making your presentation more effective.Unit Four: Negotiation SkillsNegotiation is an essential part of business, and the ability to negotiate effectively can make a significant difference in the success of any endeavor. In this unit, you will learn about negotiation styles, techniques, and strategies, and how to negotiate effectively with different personalities.Negotiation requires careful planning and preparation. In this unit, you will learn about different negotiation styles, techniques, and strategies that can be used to achieve a successful outcome. By learning how to effectively negotiate, you can better manage conflict, build stronger relationships, and achieve mutually beneficial outcomes.Effective negotiation requires an understanding of different personality types. In this unit, you will learn how to identify different personality types and how to adapt your negotiation style to work effectively with each personality type. By understanding the different communication styles and behavior patterns, you can better navigate the negotiation process and improve your chances of success.Unit Five: Cross-Cultural CommunicationIn today's global business environment, cross-cultural communication is essential. In this unit, you will learn how to communicate effectively with people from different cultures and how to avoid common cultural mistakes.Different cultures have different communication styles and norms. In this unit, you will learn about different communication stylesand how to adapt your own communication style to work effectively with people from different cultures. By understanding cultural differences and adapting your style accordingly, you can better communicate with people from different backgrounds and build stronger relationships.Cultural differences can lead to misunderstandings and mistakes. In this unit, you will learn how to avoid common cultural mistakes and how to communicate effectively across cultural divides. By learning how to navigate cultural differences, you can better understand and engage with people from different cultures, improving your chances of success.ConclusionThe New Standard Business English Course is designed to provide you with the skills and knowledge needed to communicate effectively in a business environment. By completing this course, you will be well-prepared to communicate confidently and professionally in any business situation. With a focus on business writing, presentations and public speaking, negotiation, and cross-cultural communication, this course provides a comprehensive overview of essential skills for success in the workplace.。
Business-Communication商务社交礼仪英文版课件(共52张)
Write with authoritatively and positively and concisely, pp. 4-1 ff in workbook
Authoritative language Positive language Concise language
第7页,共52页。
Ask non-contributing members if they’d like to add their perspectives.
Note: Interestingly, research shows talkative members welcome the comments of others—and shy members value inclusion in the conversation.
➢ voice mail message ➢ e-mail message ➢ business letter
➢ telephone call
impact of
normal call speaking from or to a speaker phone call waiting interruptions
➢ If your party is not there, leave a brief message and request a telephone appointment.
➢ If your party answers, identify yourself, stick to your outline and thank the person at the end of the call.
➢ Avoid politics, religion, how much you earn, or negative communication such as comments about a company or people
revision (business Communication)
Decoding(解码)
The activity of the receiver attaching meaning to the words or symbols that the sender sends is called decoding.
Feedback(信息反馈)
Feedback consists of messages—verbal and nonverbal—that convey a reaction to the communicator’s message.
Culture
(P17)
"Culture is 'the way we do things around here,' and it is 'how people think, feel, and act'".
Language
Language, as we know, varies with culture, and differs among nations and geographic locations.
Chapter 3
Management and Organizational Structure
Management 管理 (P 28)
Management is defined as the process of administering and coordinating resources effectively, efficiently, and in an effort to achieve the goals of the organization.
Physical
传播类型 名词
传播类型名词
传播是一个广泛的领域,有许多不同类型的传播,每种类型都有其独特的特征和方式。
以下是一些常见的传播类型的名词:
1. 口头传播(Oral Communication):通过口头语言进行的信息传递,包括交流、演讲、对话等。
2. 书面传播(Written Communication):通过书面形式传递信息,如书信、报告、文章等。
3. 大众传播(Mass Communication):通过广播、电视、报纸、互联网等媒体向大众传递信息。
4. 非言语传播(Nonverbal Communication):使用非语言手段传达信息,如姿势、表情、眼神等。
5. 商业传播(Business Communication):在商业环境中进行的信息传递,包括商务会议、商业信函、报告等。
6. 科学传播(Science Communication):将科学知识传递给公众的过程,以促进科学理解和科学素养。
7. 数字传播(Digital Communication):通过数字技术进行的信息传递,包括电子邮件、社交媒体、视频会议等。
8. 人际传播(Interpersonal Communication):在个人之间进行的直接交流和信息共享。
9. 跨文化传播(Intercultural Communication):在不同文化之间进行的信息传递,考虑到文化差异和理解。
10. 政治传播(Political Communication):与政治相关的信息传递,包括政治演讲、政治广告等。
这些是一些传播类型的例子,实际上,传播是一个复杂且多样化的领域,涵盖了众多的传播方式和形式。
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•
Goals
– To gain an overview of the course – To review how to deliver an effective 30 second pitch
•
Materials
– – – – Course Syllabus Needs Assessment Handout Rubrics Flip Camera
8
1
Agenda
• Topics
– – – – – – – Introductions* Discuss Course Overview and Syllabus (30 minutes) Complete Student Needs Assessment Handout (15 minutes) Group Discussion Review Elements of 30 Second Pitch (15 minutes) Deliver 30 Second Pitch* (35 minutes) Review Assignment For Next Class (5 minutes)
•
3
Group Discussion
• Small Groups (10 mins)
– – – – What are the top 5 challenges that business leaders face? What is leadership communication? How important is leadership communication? What are some of the communication issues that leaders face? How can they overcome these challenges?
5
Review Elements of 30 Second Pitch (continued)
– Know the subject • Provide attention grabbing information • Focus less on what you do, and more on how you can benefit the other person – Know the audience – Organize the pitch • Focus on what may be meaningful to listener • Organize flow of information for quick understanding – Hook them from the beginning • Make immediate connection with listener – Plug into the connection • Deliver message as soon as you have established a connection with listener – Presentation matters • Speak in clear, professional manner – Practice 30 Second Pitch • Effectiveness is dramatically improved through planning and practice • Promotes concise and clear message • Bule Class Discussion (10-15 mins)
4
Review Elements of 30 Second Pitch
• Background
– – – – Based on 30 second attention span Must gain audience’s attention in a few seconds Convinces listener promise of mutual benefit Sets the stage for follow up Elevator Job Interviews Networking Events Public Relations Opportunities Presentations to Executives Sales Helps focus your thinking and writing
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Assignment – Due Lesson #2
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Student Needs Assessment Handouts
• Complete following questions in Student Needs Assessment Handout 3. What is your MBA major or area of concentration? 6. What is your current / most recent job title? 7. What type of company are you working for? 10. What do you consider to be your strengths in business communication? 11. What areas of business communication do you feel you would like to improve? 13. List any specific work-related situations which involve communication challenges that you would like to have help with. (Please leave out company details.) Class Review of Student Needs Assessments
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Assignment – Due Lesson #2
• Assignment
1. Email on Business Leader Based on Newspaper Article. (This email will be used as a springboard for the business leader communication analysis report and presentation later in the term.) Note:* Students must email this assignment to teacher prior to Lesson #2. Students will collectively review and provide feedback on the assignments at the next class. 2. Read J. Baldoni’s Effective Leadership Communication: It’s More Than Talk, pp. 3-5. (Students should bring the article to the next class.) 3. Read R. Mai and A. Akerson’s The Leader as Communicator, chapters 1-2. 4. Review M. Munter, Guide to Managerial Communication, pp. 85-104.
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Areas where 30 Second Pitch May Be Used
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Delivering an effective 30 second pitch
– Know the goal • Briefly introduce yourself and arouse listener’s interest • Sets the stage for follow-up – Accepting a phone call – Seeking a referral to the right person – Opportunity to provide additional information
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Student 30 Second Pitch Delivery
• Students prepare the following pitch (5 mins) – How has your experience at Baruch prepared you for a position at a given company? (Employers say that Baruch grads often do not answer this question adequately. Responses tend to be vague or not related to the question.) Each student performs the pitch (20-30 mins) – Must be taped Wrap-up – How would you compare today’s performance to the 30 second pitch you did on the 1st day of Business Communication I? – What did everyone do well? – What do you feel you still need to work on?
BUSINESS COMMUNICATION II Course Code: BUS9553
Carmine Roche, Instructor Carmine.roche@ Lesson 1: Introduction, Needs Assessment, 30 Second Pitch