记录控制程序 中英文

文件编号:OP-QA-08
Document No.: OP-QA-08 版本：01 Version:01 页次：2 of 8 Page: 2 of 8
1. Revision History 修订记录
记录管理程序 RECORD CONTROL
PROCEDURE
版本：01
Version:01 页次：3 of 8 Page: 3 of 8
2. Purpose 目的：
建立和维护记录控制程序，以证明产品达到规定的质量要求和质量管理体系有效运行。

Establish and maintain record control procedure so as to testify the product can meet the specified quality requirement and quality management system is running effectively. 3. Scope 范围
适用于产品和质量管理体系运行相关的记录，也适用于保存在公司网络服务器上的记录。

Applicable for records relevant to products and quality management system operation and also applicable for records saved in the company network server. 4. Reference Document 参考文件
《文控程序》Document control procedure
5. Definition 定义
记录：阐明所取得的结果或提供所完成活动的证据的文件。

Record: clarify the result acquired or provide a file to proof the finished activity. 6. Responsibility 职责
6.1 各部门：All departments
6.1.1制定所需的空白记录样式（即表格）；
Prepare a blank record format needed 6.1.2准确地填写记录；
Accurate record
6.1.3妥善标识和保存记录。

To identify and keep records well. 6.2文控中心：建立《记录一览表》。

Document control center: To establish Record List 6.3 部门经理：Dept. manager
6.3.1审核记录的处置；
To approve the disposal of records. 7. General procedure 一般程序
7.1. 表格的制定：Create a Form
7.1.1.各部门依据工作需要，制定所需要的空白记录样式（即表格），新制定的表格在投入使用
前 需经部门经理审核及总经理批准；
Each dept. make blank record format needed according to work requirement, and the new Form shall be reviewed by the Dept. management and approved General Manager before using.
RECORD CONTROL
PROCEDURE
版本：01
Version:01 页次：4 of 8 Page: 4 of 8
7.1.2 .表格的格式必须包括公司名称、记录名称、制作人、审
The format of the form shall include items or content such as company name, record name, maker, checker, date etc.,
7.1.3 .表格的编号方法:Method for numbering the form
7.1.3.1. FM--部门代码一流水号(自01开始，依次为02、03、04……，以此类推);
FM —Dept. Code-serial number(from 01, in turn are 02, 03, 04.. like this);
部门代码表Dept. Code Table:
7.1.3.2. 版本：以数字表示，自“01 ”开始，依次为02、03、04……，以此类推;
Revision No. : show with number, begin with "01”，“02”・・・.
7.1.3.3. 记录的电子文档格式交文控中心存盘，并登记于《记录一览表》。

The electric file of the record format shall be sent document control center for keeping and register in Record List .
7.2. 记录的填写：Make-out of record
7.2.1. 记录的填写必须清晰、完整；
The record must clear and complete.
7.2.2. 不允许对已填写的记录进行篡改，若因纠正笔误的原因要改写记录时，对被改动的部分
加划横线，并注明正确内容，改写人必须签名并署日期；
It’s not allowed to change a filled out record. If need to correct record caused by clerical error. The modified part must be marked with a line together with the correct content. The corrector shall sign its name and the date.
7.2.3. 提倡尽量使用电子记录，减少纸张的使用。

It’s better to use electric records to reduce the usage of paper.
7.3. 记录的保存：Record archiving
7.3.1. 各部门必须按照日期或记录流水号码的顺序，将当天的记录进行分类归档并予以清晰 的
标识；
7.3.2. All departments shall classify the records and file with clear identification
RECORD CONTROL
PROCEDURE
记录管理程序
RECORD CONTROL
PROCEDURE
版本：01
Version:01 页次：5 of 8 Page: 5 of 8
according to date or serial number.
记录的保存期限必须按照《记录一览表》的要求执行；
The archiving period shall be executed according to the Record List .
当需要装箱储存时，应在外箱上注明记录的名称和索引的起始范围，注意防潮防污染。

When it’s necessary to keep the records with carton, the name and indexical
range of the record shall be marked on outer carton. Also it is necessary to prevent from damp and stain.
利用计算机贮存记录时，需保在公司网络服器上不可存放于部门电脑硬盘中并进行杀 毒
及备份,备份带必须存放于保险柜中，以防意外遗失资料。

When using computer to reserve records, the record shall be save in the company network server, it is not allowed save the record in the department computer hard disk, and the virus killing and backup shall be conducted, the backup tape shall be kept in the safety box to prevent loosing data due to any accident unexpected.
传真纸若属热感应纸且该记录须保存三个月以上时，应以影印本储存；
Record with fax paper which belongs to hot induction paper and need to reserve
more than 3 months shall be reserved with a copy.
保存期间，注意不得损坏和遗失记录。

In the period of archiving, record must not be damaged and lost.
7.4.记录的机密性：Confidentiality
7.4.1. 不允许非工作原因的记录借阅；
It’s not allowed to borrow the record beyond a work reason.
7.4.2. 外部人员\单位的借阅，必须得到部门经理的同意。

An exterior person or unit’s borrowing must get dept. manager’s approval. 7.5.记录的处置：Disposal for record
7.5.1. 7.3.3. 7.3.4. 7.3.5. 7.3.6. 7.3.7. 7.3.8. 7.5.2. 超过保存期限的记录，保存单位填写《记录处置表》，经部门经理审核后进行处置；
If a record exceed the archiving period, the archiving department shall fill a record disposal list then can dispose it after the manager’s approval.
本公司允许并及力提倡利用过期记录（的背面），使用时在正面原记录上画一个对角斜
线，以示作废。

We allowed and strongly recommend using the back side paper of the obsolete record, draw a cross line on the frontispiece to show it scrapped when using.
8.附件
8.1. 8.2. 8.3. 《记录一览表》 《记录处置表》 《培训表格》 Record List
Record Disposal Sheet Training Form
记录管理程序RECORD CONTROL PROCEDURE 版本：01 Version:01 页次：6 of 8 Page: 6 of 8
附件8.1：记录一览表Attachment 8.1:
附件8.2：记录处置表
Attachment 8.2: Record Disposal Sheet
记录管理程序 RECORD CONTROL
PROCEDURE 版本：01
Version:01 页次：7 of 8 Page: 7 of 8
附件8.3：培训表格
Attachment 8.3： Training Form
记录管理程序 RECORD CONTROL
PROCEDURE
版本：01
Version:01 页次：8 of 8 Page: 8 of 8。