商务英语写作 备忘录

Memo
To: From: Date: Subject:
Anne Franks Wu Shan 22 September, 2013 Trip delay
I have to delay my trip to Hawaii till July, as Mr. Elton Deland will arrive in London on 25th June and discuss the claim face to face. Please arrange our meeting on 26th June.

The format of a memo
汉语的“备忘录”来自英语的 memorandum ， 实际应用中通常使用其缩写形式 memo ，作 标题时一定要大写首字母，或者四个字母都 大 写 。 备 忘 录 由 名 称 (title) ， 标 题 区 (heading)和正文 (body)三部分组成。其中标 题区包括四部分内容：备忘录的撰写人，收 件人，发送日期及主题。
备忘录的基本格式如下（排列格式多为齐头式）： Re: New Year Party
Subject: Autumn Trading Fair Subj.: Christmas Celebration Memo SUBJECT: Beefits Coordinator To: 写出全名，有时可以加上职位 Suggests Pinggu Outing
1.
Example
To:
All Staff From: Allen Smith, Administrative Officer Date: May 12, 2006 Subject: Operating Instructions for New Copying Machine A New photocopier has been installed in the general office. All staff is welcome to use it.( introduction)
上级致下级 Memos from the Management
例1．推迟圣诞晚会备忘录
(Postponing the
staff Christmas party) TO: All Staff FROM: Management DATE: November 9, 2007 SUBJECT: STAFF CHRISTMAS PARTY
Minutes of the meeting of the Second Board of Directors Minutes of the Meeting of the Second Board of Directors Minutes of the Second Meeting of the Board of Directors Minutes of the Second Meeting: Board of Directors Board of Directors: Minutes of the Second Meeting Board of Directors: Meeting Minutes, October 23, 2007
From:写出全名，有时可以加上职位 Date: 写出完整日期，月份可以采用缩写 Subject: 主题简短，明确，具体 Message: 直接写出重点，用一到两个句子把主要的信 息写出来。可以只有一个句子，也可以有好几个段落。
Memo
To: From: Date: Subject:
Dispatch Department Brian Davison
To ensure the copier’s survival, it is important to keep the following procedures in mind. (details) ·Use the machine for no longer than 30 minutes at a time. ·After use, allow the machine to cool for at least 5 minutes. ·Make sure the switch is turned off after use. Please speak to me if you have any questions about the machine. (response)
How to write a business memo
内容简短：备忘录市商务书面沟通中最简短的形式 之一，具备快速阅读的特征。 信息具体：如果要用备忘录告诉同事们有个会议或 活动，就把具体的日期时间告诉他们。 内容有组织：便于读者呢个迅速找到需要的信息。 不管是直接还是委婉，内容都要有组织，不要让对 方浪费时间思考你是什么意思。

Memo
To: From: Date: Subject:
Ms Kerstin Stephen Chan, Managing Director 5th March, 2013 About the visit of Sales Director
Our company’s Sales Director, Mr. Johnson, is visiting our branch next Thursday morning to check the sales picture of our region. Please prepare the sales figures of all our product lines for his inspection. Thanks!
It's that time of year again. As you all know, Christmas is our busiest season of the year. Every year it is a struggle for management and supervisors to find the time and energy to organize a staff Christmas party. This year, we have decided to postpone the Christmas party until after our busy season. Party Details: Date: Third Saturday in January Theme: Celebration Food: Turkey, Christmas pudding, smoked salmon Special events: Karaoke and belly dancing We apologize that the celebration will have to wait until the new year, but we guarantee that it will be worth the wait. Anyone interested in volunteering to help out with the event is encouraged to call Lucy, our events coordinator. Lucy's cell phone number is 1234-567-8900. Regarding this matter, please contact her outside of business hours. Thank you. Management
Practice 2
You are a manager and going to spend holidays in Hawaii in June. Suddenly you received a letter from an important customer, Mr. Elton Deland, who will arrive on 25th June and discuss the claim. You have to delay the trip till July. Write a memo to Ms. Anne Franks, your secretary: Explain why you postpone your trip Mention the date when Mr. Elton Deland will arrive Ask her to arrange your meeting.
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在Biblioteka Baidu突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
Types of Memos
Instruction Memo( 指示性备忘录) Style: simple and direct. Content: 1) INTRODUCTION, 2) DETAILS 3) RESPONSE OR ACTION TO BE TAKEN 4) CONCLUSION
Practice 1
Your company’s Sales Director is visiting you next Thursday morning. Write a memo to your assistant, Kerstin: Telling her about the visit; Explaining the reason for the visit; Saying what information the Sales Director will need on the day. Write about 30-40 words.
Memorandums
What is a memo? It is a format of internal communication, which can communicate information, explain new procedures, announce changes, make requests, confirm results, or offer advice.
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea. They don not need insurance and we will pay for sea transport.