Business letter writing 3
书信基本要求及格式business letter writing
Letter writing尽管当今的科技发展已经将我们带进了数字时代，我们的日常生活也越来越离不开电话和互联网等先进的通讯方式，但是我们仍旧经常需要用书信来传达信息、表达情感。
在现代商务领域里，书信同样也是一种不可取代的沟通方式。
比如，当一家公司向另一家公司订购某种商品时，习惯的做法是在正式成交之前用书面的形式加以确认。
另外，在许多情况下，如果你只用口头形式来传达信息就会显得很不正式，也很没有礼貌。
比如，当你想要邀请某人在一个非常重要的场合做演讲时，口头的通知或邀请都会显得你没有诚意。
这时人们往往会想到用书信的形式来邀请对方，这样做就得体多了。
由此可见人类在沟通情感以及进行生意往来时，都是需要书信作桥梁的。
一封信是由信头、日期、编号、收信人情况、称呼、正文、主题、结束语、写信人签名、姓名和职位等几个主要部分构成的。
---请同时参看Unit 2b Arranging a company visit1. Writer’s address or company letterhead: at the top or in the top right-hand corner. The writer’s n ame is not at the top of the letter. 信头: 在信的顶端或右上角，写信人的姓名不留在信头部分。
一封信的信头包括写信人所在公司的名称、地址、邮政编码以及联系方式等。
如果一封信是以个人名义写的，那么写信人可以省略公司名称这一项，只要写上他的住址和联系方式就可以了。
2．Date：on the right. Various forms of the date are possible.日期: 在信纸的右端。
日期的写法可以采取多种形式。
实际上，在很多正式信件中日期的位置是很灵活的。
它既可以出现在写信人地址的下面（信的右端）；也可以出现在收信人地址的上面（信的左端）；还可以出现在收信人地址的下面（信的左端）。
航运英语商务信函写作
Unit Five Business Letter WritingText A How to Write a Business LetterNeed to write a polished, professional letter? Most business letters follow an established, easy-to-learn format that you can adapt to any type of content. A business letter should always contain the date, information about the sender and recipient, and a few body paragraphs. Generally,there are four parts in any business letter writing---beginning theletter,composing the body,closing the letter,and finalizing the letter.Follow these steps and modify as necessary to fit your company's standards.Part 1 Beginning the LetterKnow the format.Whatever the content of your letter,there are a few business standards to follow regarding the way it looks.Business letters should be typed and composed in a common font such as Arial or Times New Roman.Employ block paragraphing,i.e.,to starta new paragraph,hit “return”twice and don't use an indent.If you're printing the letter to send,consider printing the letter on company letterhead.This lends it a more professional air and provides your company's logo and contact information.An emailed business letter should also be composed in a common font.Don't usescript or colors other than black and white in a business email.Include information about your company.List your company name and thecompany address,with each part of the address written on a different line.If you'reself-employed or an independent contractor,add your name either in place of thecompany name or above it.If your company has pre-designed letterhead,you can use this instead of typing out your company's name and address.If you're typing out the address,it should appear either right or left justified at the topof the page,depending on you and your company'spreference.Include the date.Writing out the full date is the most professional choice.Forexample,writeeither"April 1,2012”or“1 April 2012.”This should appear left justified a few lines below the sender's address.Add the recipient's information.Write out the recipient's full name,title (ifapplicable),company name, and address in that order,with each piece of information onaseparateline.If necessary,include a reference number.The recipient's information should be left justified a few lines below the date.Choose a salutation.The salutation is an important indicator of respect,and whichone you use will depend on whether you know the person to whom you're writing,howwell you know them and the level of formality in your relationship.Consider the following options:Employ “To Whom It May Concern”only if you don't know whom,specifically,you're addressing. If you do not know the recipient well,“Dear Sir/Madam”is a safe choice.You may also use the recipient's title and last name,e.g.“Dear Dr.Smith”.If you know the recipient well and enjoy an informal relationship with him or her,youmay consider a first-name address,e.g.“Dear Susan”.If you are unsure of the recipient's gender,simply type the whole name,e.g."DearKris Smith”. Don't forget a comma after a salutation or a colon after“To Whom It May Concern”.Part 2 Composing the BodyStrike the right tone.Time is money,as the saying goes,and most business peoplehate to waste time.The tone of your letter,therefore,should be brief and professional.Make your letter a quickread by diving straight into the matter and keeping yourcomments brief in the first paragraph.For instance,you can always start with “I am writing you regarding...”and go from there.Don't concern yourself with flowery transitions,big words,or lengthy,meandering sentences,your intent should be to communicate what needs to be said as quickly andcleanly as possible.To tighten your copy,avoid passive verbs and try not to editorialize.Write clearly and concisely.Let your reader know exactly what you are trying to say.Your reader will only respond quickly if your meaning is crystal clear.In particular,ifthere is some result or action you want taken because of your letter,state what it is.Explain your position in as few words as possible.Be conversational when appropriate.Letters are written by people to people.Avoid from letters if possible---you cannot build a relationship with canned impersonal letters.However,stay away from colloquial language or slang such as “you know,”“I mean”or“wanna”.Keep the tone businesslike,but be friendly and helpful.If you know the recipient well,it's fine to include a friendly linesending good wishes.Use your judgment when determining how much personality to reveal.Something adding a little humor is actually helpful in a business setting,but err on the side of caution before making a joke. Most likely the purpose of your letter is to persuade your reader to do something：change their mind,correct a problem,send money or take action.Makeyour case.Be courteous.Even if you are writing with a complaint or concern,you can be courteous.Consider the recipient's position and offer to do whatever you can,within reason,to be accommodating and helpful.Wrap it up.In the last paragraph,summarize your points and clearly outline eitheryour planned course of action or what you expect from the recipient.Note that the recipientmay contact you with questions or concerns,and say thank you for his or her attention tothe letter/matter at hand. Part 3 Closing the LetterChoose a closing.The closing,like the salutation,is an indicator of respect and formality.“Yours sincerely”or “Sincerely”is generally a safe bet; also consider "Cordially,""Respectfully,"“Regards”and “Yours Truly,"Slightly less formal but still professional closings include “All the best,"“Best wishes,""Warm regards,”and “Thank you,"Use a comma after your closing.Sign the letter.Leave about four lines empty for your signature.Sign the letter after you've printed it,or,if you're sending it via email,scan an imageof your signature and affix it to this part of the letter.Blue or black ink is preferred.Include your typed name and contact information.Beneath your signature,typeyour name,phone number,email address and any other applicable means of contact.Give each piece of information its own line.If necessary,include“Enclosures.”If you've enclosed additional documents for therecipients review,note this a few lines beneath your contact info by noting the number andtype of documents,e.g."Enclosures(2):resume,brochure.”Part 4 Finalizing the LetterEdit the letter.Presentation is a key element of being professional.Make sure that the recipient will easily be able to see you as capable and in charge by editing your letter for errors.Run spell check on your word processor,but also give the letter a thorough read before you send it.Ask yourself whether the letter is clear and concise.Are any paragraphs more than 3-4sentences long?If so,determine whether you can eliminate unnecessary statements.If the letter is extremely important,you might want to have a friend or colleague lookit over.Sometimes a second pair of eyes can help you catch errors or awkward wording you may not have noticed.Post the letter.Send the email or,if you're sending the letter via post,use a businessenvelope.(If available,use one with the company logo printed on it.)Neatly print your return address and the recipient's address.Fold the letter into third parts,such that therecipient will first unfold the top flap,then the bottom flap.Make sure you affix sufficient postage,and send it off.If you think your handwriting is messy and doesn't match your professional persona,type the addresses in your word processor and then run the envelope through your printer.。
表达合作意愿的商务信函范文英语
表达合作意愿的商务信函范文英语全文共10篇示例，供读者参考篇1Subject: Let's Work Together!Hi there!I hope you're doing great! I'm writing to you because I have an amazing idea – how about we work together?I think we can achieve so much more if we collaborate. Just imagine all the cool things we could create if we combine our talents and skills! We could come up with new projects, solve problems together, and have a lot of fun in the process.I believe that teamwork is super important. When we work together, we can learn from each other, support each other, and achieve things that we never could on our own.So, what do you say? Are you in for some awesome teamwork? If you are, let's start brainstorming some ideas and make some magic happen!I can't wait to hear back from you and start this amazing journey of collaboration. Together, we can do anything!Best wishes,[Your Name]篇2Dear Sir/Madam,Hi there! My name is Emily, and I am a primary school student in grade 5. I am writing this letter to express our class's interest in working together with your company on a special project.Our class has been learning about teamwork and cooperation, and we thought it would be really cool to collaborate with a real business to practice what we have learned. We believe that this experience will not only benefit us as students but also provide valuable insights for your company.We have some fun ideas for the project, such as creating a mini business plan, designing a product, or even organizing a charity event. We are open to any suggestions you may have as well! We are excited to learn from you and work together to accomplish something meaningful.We understand that you are a busy person, but we hope you can spare some time to meet with us and discuss thisopportunity further. We are flexible with our schedule and are willing to work around your availability.Thank you for considering our proposal. We are looking forward to the possibility of working together with you.Sincerely,Emily and the students of grade 5篇3Dear Mr. Smith,Hi! How are you? I hope you are doing well. My name is Lily and I am in third grade. I am writing this letter to you because my classmates and I have a super cool idea and we would love to work with you on it.So, here's the scoop: our class is planning a school fair and we want to make it the best one ever! We have all kinds of fun games and activities planned, like a cake walk, face painting, and even a dunk tank. But here's the thing - we need your help.We think it would be awesome if your company could sponsor our school fair. That means you could help us out by donating some cool prizes or maybe even some money to help us buy supplies. In return, we could put up a big sign at the fairwith your company's name on it, and we could even give you a shout-out during the event.We really believe that together, we can make this school fair the most amazing one ever. It would be so much fun to work with you and we know that with your help, we can make our school fair a huge success.So, what do you say? Will you be our partner in making this school fair the best one ever? We can't wait to hear from you!Thanks for considering our request.Best,Lily篇4Dear Mr./Ms. [Recipient's Name],Hello! I am [Your Name], a student from [Your School], and I am writing to you to express my interest in collaborating with you on a project.I have been thinking about ways we can work together and I believe that by combining our strengths, we can achieve great things. I think that with your experience and skills, and mycreativity and enthusiasm, we can come up with some really cool ideas.I really admire the work that you do and I would love to have the opportunity to learn from you. I think that by working together, we can both grow and improve in our respective fields.Would you be interested in teaming up with me on a project?I think that together, we can achieve something amazing.I am looking forward to hearing from you soon. Thank you for considering my proposal.Best regards,[Your Name]篇5Dear friend,Hi! How are you? I hope you are doing well. I am writing this letter to talk to you about some super cool things. You know, I think that it would be so awesome if we could work together on a project. Wouldn't that be great?I think that if we put our heads together, we can come up with some really amazing ideas. We could brainstorm and comeup with a plan to make something fantastic. I know that we both have different strengths and talents, so if we combine them, we could make something really special.I think that working together would be so much fun. We could bounce ideas off of each other and help each other out when things get tough. Plus, it's always more fun to work on something with a friend, right?So, what do you think? Are you interested in teaming up with me on a project? I really hope you are! Let's make something awesome together.Looking forward to hearing from you soon.Your friend,[Your Name]篇6Subject: Let's Work Together!Hi there!I hope you're doing great! I'm writing this letter because I have an idea that I think would be really cool to work on together. I've always believed that two heads are better than one, so Ithought it would be awesome if we could team up and do something amazing together.I've noticed that you're really good at _______, and I think that's awesome! I'm pretty good at _______, so I thought maybe we could combine our skills and make something really awesome. I have some ideas on how we could work together, but I would love to hear your thoughts too.I believe that together we can achieve great things and makea big impact in _______. We could brainstorm together, come up with a game plan, and then work together to make it happen. It would be so much fun and I think we could learn a lot from each other too.So, what do you think? Are you up for it? Let's work together and make something amazing happen! I can't wait to hear your thoughts and ideas. Let's do this!Looking forward to hearing from you soon.Best,[Your Name]篇7Dear Mr./Ms. [Recipient's Name],Hi there! I hope you're doing great! I'm [Your Name] from [Your Company], and I wanted to reach out to you about a really cool idea I had.You see, I believe that teamwork makes the dream work, and I think we could make some amazing things happen if we worked together. I've heard so many good things about your company, and I think our companies could benefit a lot from collaborating.I've been thinking about how we could combine our talents and resources to create something truly special. Whether it's a joint project, a new product, or just sharing ideas and expertise, I think we could achieve some awesome results.What do you think? Are you open to the idea of working together? I believe that together, we could achieve so much more than we could on our own. Plus, it would be a lot more fun!If you're interested, let's set up a meeting to discuss some potential collaboration ideas. I can't wait to see what we could create together!Looking forward to hearing from you soon.Best regards,[Your Name]篇8Dear Mr./Ms. [Recipient's Name],Hi! I hope you are doing well. My name is [Your Name] and I am a student in [Grade Level] at [School Name]. I am writing to you to express our class's interest in working together on a project.Our teacher, Ms. [Teacher's Name], has been teaching us about the importance of teamwork and collaboration. We have learned that when we work together, we can achieve great things! That is why we are reaching out to see if there is an opportunity for us to collaborate with your company.We have some ideas for how we can work together. For example, we could create a poster for your company's upcoming event or write a short article for your website. We are also open to hearing your ideas and suggestions for how we can best contribute to your business.We believe that this partnership would be beneficial for both of us. It would give us the opportunity to learn more about the business world and gain real-world experience. At the same time, we would be able to help your company with our fresh ideas and creativity.We are excited about the possibility of working with you and are eager to hear your thoughts. Please let us know if you would be interested in collaborating with us. You can reach us at [Contact Information].Thank you for considering our proposal. We look forward to hearing from you soon!Sincerely,[Your Name]篇9Dear Mr./Ms. [Recipient's Name],Hi there! How are you? I hope you are doing well. My name is [Your Name] and I am a student at [School/Institution]. I am writing this letter to express my interest in working together on a project.I have been thinking about how we could work together to make something really cool. I have some ideas that I think you might like. Maybe we could work on a science project or even start a club together. What do you think?I believe that if we work together, we can achieve great things. Two heads are better than one, right? I think we could learn a lot from each other and have a lot of fun in the process.I am really excited about the possibility of working together.I think we could make a great team. What do you think? Do you want to work together on something? I think it could be a lot of fun.Please let me know what you think. I am looking forward to hearing from you soon.Best regards,[Your Name]篇10Subject: Let's Work Together!Hey there!I hope this letter finds you well. I am writing to express my interest in collaborating with you on a project. I think it would be super cool if we could work together and achieve something awesome!I have been thinking about this for a while now, and I believe that combining our ideas and skills would make us a super team. Just like superheroes joining forces to save the world! We could brainstorm ideas, share resources, and support each other every step of the way.I am really excited about the possibility of working with you because I think we could learn a lot from each other. We could bring out the best in each other and achieve great things together.So, what do you say? Are you up for the challenge? Let's join forces and make magic happen! I believe that together, we can achieve anything we set our minds to.I can't wait to hear your thoughts on this. Let's work together and make our dreams come true!Looking forward to hearing from you soon.Best regards,[Your Name]。
Writing a Business Letter 商业书信
REFERRING TO FUTURE BUSINESS
We look forward to a successful working relationship in the future. We would be (very) pleased to do business with your company. I would be happy to have an opportunity to work for your firm.
ENCLOSING DOCUMENTS
I am enclosing…. Please find enclosed are…. You will find enclosed….
CLOSING REMARKS
If we can be of further assistance, please let us know. If I can help in any way, please do not hesitate to contact me. If you require more information… For further details… Thank you for taking this into consideration Thank you for your help We hope you are happy with this arrangement. We hope that this matter can be settled to our satisfaction.
GIVING BAD NEWS
We regret to inform you that… I’m afraid that it would not be possible to…. Unfortunately we cannot / we are unable to… After careful consideration we have decided (not) to…
Business Letter Writing_ Letters of Acknowledgment
Business Letter Writing：Letters of AcknowledgmentBusiness Letter Writing：Letters of AcknowledgmentThe following letters acknowledge the receipt of various items.Useful Key PhrasesI hereby acknowledge the receipt of the following documents...I am acknowledging receipt of...It will be brought to his attention immediately upon his return.If I may be of any assistance...,please do not hesitate to call.ClearConciseCorrectCourteousConversationalConvincingCompleteWhen you write a letter,you are trying to convince someone to act or react in a positive way.Your reader willExample LettersAcknowledgment Of Receipt这种题目要非常小心触碰，你可以谈论如克隆、枪支管制、宗教信仰之类的话题，但不要在文书中明确表明对或者错这样绝对的观点。
因为你不知道阅读你文书的AO，他们的看待此事的态度是否与你相悖。
一不小心，你的观点可能就会引起他们的不舒服甚至反感，因为这属于原则问题，不是无关痛痒的娱乐话题。
[date]ACKNOWLEDGMENT OF RECEIPTI hereby acknowledge the receipt of the following documents from the firm of [firm]：____________________________[Signature of Client]Acknowledgment Of Letter雅思A类阅读考试：60分钟，3段文章及相应问题，文章类型包括从描述性到阐明事实性，从散漫性到分析性，也包含非文字性内容，例如图表、取现或者是插图，所有文章均取自真实出版物例如书籍、期刊和报纸。
英文信函格式范文 商业信函
英文信函格式范文商业信函【中英文实用版】Dear Sir/Madam,尊敬的先生/女士，I hope this letter finds you well.I am writing to discuss the recent purchase I made from your company.我希望这封信能够找到您一切安好。
我写这封信是为了讨论我最近从贵公司购买的产品。
Firstly, I would like to commend your company on the excellent quality of the product.It has exceeded my expectations in every way.首先，我想对贵公司产品质量的出色表现表示赞赏。
它在各个方面都超出了我的期望。
However, I have encountered a minor issue with the product.After using it for a few weeks, I noticed that the handle began to split.然而，我在使用产品几周后遇到了一个小问题。
我注意到把手开始分裂。
I understand that such issues can occur occasionally, but I believe that it is important to bring it to your attention.I would appreciate it if you could provide me with a solution to this problem.我明白这种问题可能偶尔会发生，但我觉得向您提出来是很重要的。
如果您能提供解决这个问题的方案，我将不胜感激。
In addition, I would like to express my satisfaction with the customer service provided by your company.The staff members I have spoken tohave always been polite and helpful.此外，我想对贵公司提供的客户服务表示满意。
第3章 商务信函的翻译~
第一节 翻译例析
Sample 2
Dear Sirs, We have received with thanks your letter dated March 17, 2006 and wish to extend you our warm welcome for your desire to establish business contacts with us. We are a state-operated enterprise, and wish to carry on trade with manufactures stateand merchants of all countries on the basis of equality and mutual benefit for the development of commercial relations with the people of different nations. In compliance with your request, we are enclosing herewith our catalog and a range of pamphlets for your guidance. If you find any of the articles illustrated in the pamphlets of interest, please let us have your specific enquiries so as to enable us to send you our quotations. Yours faithfully
第 三 章
商务信函的翻译
E-mail: uibep@
第一节 翻译例析
Business Letter(商务信函写作技巧及例文)
文件上传于１３９ａ．ｎｅｔ数码图书社区Academic Services • Phone: 962-7710/depts/wcweb/Writing a Business LetterWhat this handout is about…This handout will help you write business letters required in many different situations from applying for a job to requesting or delivering information. While the examples that are discussed specifically are the application letter and cover letter, this handout also highlights strategies for effective business writing in general.Basic Points to Keep in MindBusiness Writing is DifferentIt is essential to understand that writing for a business context or audience can be distinctly different than writing in the humanities, social sciences, or other academic disciplines. Writing for business should be crisp and succinct. It should be to the point, specific and accurate. If you have not read many memos before, seek out some examples (refer to the Recommended Texts section at the end of this handout).In most cases, the business letter will be the first impression that you make on someone. For this reason it is important that you are diligent in your task of writing an effective business document. Even though business writing is possibly less formal than it once was, your writing must still adhere to the conventions of standard American English by using conventional spelling and standard grammatical forms.Business writing varies from the chatty, conversational style often found in email messages to a familiar co-worker, to the more formal, legalistic style found in contracts. In the majority of memos, email messages, and letters, a style between these two extremes is appropriate. Always remember, writing that is too formal can alienate readers, and an overly obvious attempt to be causal and informal may strike the reader as insincere or unprofessional. In business writing, as in all writing, knowing your audience is critical.Pronouns and Active versus Passive VoiceThe use of personal pronouns is important in letters and memos. Do not refer to yourself in the third person by using one or the writer. It is perfectly natural and appropriate to refer to yourself as I and to the reader as you. Be careful when you use the pronoun we in a business letter that is written on company stationary, since it commits your company to what you have written. When a statement is your opinion, use I; when it is company policy use we.The best writers strive to write in a style that is so clear that their message cannot be misunderstood. Clarity should be the ultimate goal of your business writing style. One way to achieve a clear style, especially during revision, is to eliminate overuse of the passive voice, which plagues most poor business writing. Although the passive voice is sometimes necessary, often it not only makes your writing dull but also can be ambiguous, uninformative, or overly impersonal. Reliance on the active voice to keep the pace of the letter moving, use of personal pronouns, and a positive point of view will keep a reader interested. Two examples…PASSIVE It was discovered that the salary totals were incorrect.[Who discovered it? The Accounting Department?]ACTIVE The Accounting Department discovered that the salary totals wereincorrect.Focus and SpecificityYou can achieve clarity with conciseness. Proceed cautiously here, however, because business writing should not be an endless series of short, choppy sentences. Don’t be so concise that you become blunt. The use of terminology and concepts related to the industry or field is encouraged in correspondence of this type. These terms and concepts should be used in a way that shows your specific knowledge and experience relating to the endeavor at hand.A possible starting point is to reread the description of your task (e.g., advertisement of a job opening or instructions for a proposal submission). Making a short list or outline can facilitate drafting an effective piece of business correspondence. Think of your purpose and what requirements are mentioned or implied in the description of the task. List these requirements. Next, identify qualifications or attributes, maybe even answers or objectives, that match the requirements that you have just listed. Strive to be exact and specific, avoiding vagueness, ambiguity, or the use of platitudes. If there are industry- or field-specific concepts or terminology that are relevant to the task at hand, write them down. You will want to use the vernacular of your audience if it will contribute to the communication of your message or intentions.This list of requirements and attributes will serve as an introductory outline governing your writing and directing your focus. Make sure that it is satisfactory and thorough before you start to actually write the letter or business document.Application LettersMany people often think of a cover letter (detailed later in this handout) as being the same thing as an application letter. By definition, this is not the case. The letter of application is essentially a sales letter in which you are marketing your skills, abilities, and knowledge. Remember that you may be competing with many other applicants. The immediate objective of the application letter and accompanying resume is to attract theattention of the person who screens and hires job applicants. Your ultimate goal is to obtain an interview.The successful application letter accomplishes three tasks: It catches the reader’s attention favorably, it convinces the reader that you are a qualified candidate for the job, and it requests an interview.When you are writing a letter of application, do the following:•Identify the job by title and let the recipient know how you heard about it. •Summarize your qualifications for the job, specifically your work experience, activities that show your leadership skills, and your education.•Refer the reader to your enclosed resume.•Ask for an interview, stating where you can be reached and when you will be available.•If you are applying for a specific job, include information pertinent to the position that is not included in your general resume.Those who make hiring decisions review many letters of application. To save them time as well as to call attention to your strengths as a candidate, you should state your objective directly at the beginning of the letter.I am seeking a position as a manager in your Data Center. In such a management position I can use my master’s degree in information systems and experience as a programmer/analyst to solve business problems.If you have been referred to a company by one of its employees, a career counselor, a professor, or someone else, mention that before stating your job objective.During the recent ARRGH convention in Washington, D.C. one of your sales representatives, Dusty Brown, informed me of a possible opening for a manager in your Data Center. My extensive background in programming and my master’s degree in management information systems make me highly qualified for the position.In the succeeding paragraphs, expand on the qualifications you mentioned in your opening. Add any appropriate details, highlighting experience listed on your resume that is especially pertinent to the job you are seeking. Close your letter with a request for an interview. Prepare your letter with utmost care, proofreading it carefully.Two sample letters of application are presented here. The first letter (Sample #1) is by a recent college graduate and is in response to a local newspaper article about the company’s plan to build a new computer center. The writer is not applying for a specific job opening, but describes the position being sought. The second letter (Sample #2) is from a college senior who does not specify where she learned of the opening because she does not know with certainty whether a position is available.Sample #16123 Farrington RoadApt. B11Chapel Hill, NC 27514October 11, 2001 Taylor, Inc.694 Rockstar LaneDurham, NC 27708Dear Human Resources Director:I just read an article in the News and Observer about Taylor’s new computer center just north of Durham. I would like to apply for a position as an entry-level programmer at the center.I understand that Taylor produces both in-house and customer documentation. My technical-writing skills, as described in the enclosed resume, are well suited to your company. I am a recent graduate of DeVry Institute of Technology in Atlanta with an Associate’s Degree in Computer Science. In addition to having taken a broad range of courses, I served as a computer consultant at the college’s computer center where I helped train computer users on new systems.I will be happy to meet with you at your convenience and discuss how my education and experience matche your needs. You can reach me at my home address, at (919) 233-1552, or atkrock@.Sincerely,Raymond Krock Enclosure: ResumeSample #26123 Farrington RoadApt. G12Chapel Hill, NC 27514October 11, 2001 Taylor, Inc.694 Rockstar LaneDurham, NC 27708Dear Ms. Jones:I am seeking a position in your engineering department where I may use my training in computer sciences to solve engineering problems. Although I do not know if you have a current opening, I would like to be a part of the department that developed the Internet Selection System.I expect to receive a Bachelor of Science degree in Engineering from North Carolina State University in June, when I will have completed the Computer Systems Engineering Program. Since September 2000, I have been participating, through the University, in the Professional Training Program at Computer Systems International in Raleigh. In the program I was assigned to several staff sections as an apprentice. Most recently, I have been a programmer trainee in the Engineering Department and have gained a great deal of experience in computer applications. Details of the academic courses I have taken are contained in the enclosed resume.I look forward to hearing from you soon. I can be contacted at my office (919-866-4000 ext. 232) or via email (brock@).Sincerely,Rebecca Brock Enclosure: ResumeCover LettersAs mentioned previously, application letters and cover letters are not the same thing. By definition, a cover letter identifies the item being sent, the person to whom it is being sent, and the reason for its being sent. A cover letter provides a permanent record of the transmittal for both the writer and the reader.Keep your remarks brief in a cover letter. Your opening should explain what is being sent and why. In an optional second paragraph, you might include a summary of the information you are sending. A letter accompanying a proposal, for example, might point out any sections in the proposal of particular interest to the reader. The letter could then go on to present a key point or two explaining why the writer’s firm is the best one to do the job. This paragraph could also mention the conditions under which the material was prepared, such as limitations of time or budget. The closing paragraph should contain acknowledgements, offer additional assistance, or express the hope that the material will fulfill its purpose.The following are examples of cover letters. The first letter (Sample #1) is brief and to the point. The second letter (Sample #2) is slightly more detailed because it touches on the manner in which the information was gathered.Sample #1Your Company Logo and Contact InformationOctober 11, 2001Brian Eno, Chief EngineerCarolina Chemical Products3434 Pond View LaneDurham, NC 27708Dear Mr. Eno:Enclosed is the final report on our installation of pollution control equipment at Eastern Chemical Company, which we send with Eastern’s Permission. Please call me collect (ext. 1206) or email message at the address below if I can answer any questions.Sincerely,Nora CassidyTechnical Services Managerncassidy@Enclosure: ReportSample #2Your Company Logo and Contact InformationOctober 11, 2001Brian Eno, Chief EngineerEcology Systems, Inc.8458 Obstructed View LaneDurham, NC 27708Dear Mr. Eno:Enclosed is the report estimating our power consumption for the year as requested by John Brenan, Vice President, on September 4.The report is the result of several meetings with Jamie Anson, the Manager of Plant Operations, and her staff and an extensive survey of all our employees. The survey was delayed by the transfer of key staff in Building “A.” We believe, however, that the report will provide the information you need to furnish us with a cost estimate for the installation of your Mark II Energy Saving System.We would like to thank Billy Budd of ESI for his assistance in preparing the survey. If you need any more information, please let me know.Sincerely,Nora CassidyNew Projects Officencassidy@EnclosureRecommended Texts:Freeman, Lawrence H. Franklin Covey Style Guide for Business and Technical Writing. Salt Lake City, Utah: Franklin Covey, 1997.Locker, Kitty O. Business and Administrative Communication. Boston: Irwin/McGraw-Hill, 1997.For samples of various types of resumes and business letters:/letters/index.html。
businessletters范文(热门6篇)
businessletters范文(热门6篇)商务信函写作格式，署名即写信人签名，通常写在结尾后另起一行(或空一、二行)的偏右下方位置。
以单位名义发出的商业信函，署名时可写单位名称或单位内具体部门名称，也可同时署写信人的姓名。
重要的商业信函，为郑重起见，也可加盖公章。
英文商务信函的书信格式top part of a business letter日期：date: 23 december地址：mr. james greensales managerbbb plc55-60 old st, london e6 6hg称谓：dear mr. green (dear gentlemen, dear sir, dear sirs, dear madam)body part of a business letter标题(可以不要)3. look at the two endings of business letter below. notice the useful phrases that are used in these letters.(1)please let me know if this is convenience.i look forward to hearing from you.best wishesyours sincerely,(signature)ms. gillian janespersonnel nanager(2)please phone us to confirm the details.yours faithfully(signature)for ms. gillian jonespersonnel manager中文商务信函的写作格式如同一般信函，商业信文一般由开头、正文、结尾、署名、日期等5个部分组成。
(1)开头开头写收信人或收信单位的称呼。
称呼单独占行、顶格书写，称呼后用冒号。
《世纪商务英语——外贸函电》教师用书
世纪商务英语外贸函电(教师用书)English Letter Writing in Foreign Trade主编吴思乐胡秋华副主编高文峻大连理工大学出版社前言《世纪商务英语—外贸函电》是新世纪高职高专教材编委会组编的商务英语类课程规划教材之一。
本书主要针对高职高专商务英语和其他涉外经贸专业的学生，也可以作为其他层次涉外经贸专业的外经贸英语教材。
同时，对正在从事或即将从事涉外经贸活动和贸易洽谈工作的广大外贸工作者来说，本书还可作为自学参考资料。
为方便教学和自学者学习，我们编写了与之配套的练习答案，并提供了常用表达部分的译文。
希望本书能对我们的读者有所帮助。
编者ContentsUnit 1 Fundamentals of Modern Business Letter Writing (4)第一章现代商务函电写作的基本知识Unit 2 Establishing Business Relations (7)第二章建立业务关系Unit 3 Inquiry (12)第三章询盘Unit 4 Offer (17)第四章发盘Unit 5 Counter-offer (22)第五章还盘Unit 6 Acceptance and Confirmation (27)第六章接受与确认Unit 7 Order and Contract (32)第七章订单与合同Unit 8 Payment and L/C (37)第八章支付与信用证Unit 9 Packing (42)第九章包装Unit 10 Shipment (47)第十章运输Unit11 Insur ance (52)第十一章保险Unit12 Complaint, Claim and Settlement (57)第十二章抱怨、索赔及理赔Unit 1 Fundamentals of Modern Business Letter Writing 第一章现代商务函电写作的基本知识Part Five Practical Training1. Arrange the Following in Proper Form as They Should Be SetOut in a Letter.(1) Sender’s Name: Guangzhou International Trading Corp.(2) Sender’s Address: 198 Yueken Road, Tianhe District, Guangzhou,China(3) Sender’s Telephone: 85230000(4) Sender’s Cable Address: 5527GZ(5) Sender’s Telex Address: 3328 gz CN(6) Date: September 15, 2007(7) Receiver’s Name: Standard Oil Company(8) Receiver’s Address: 38 Fifth Avenue, London, U. K.(9) Subject: RefrigeratorsMessage:We thank you for your letter of September 3, 2007, inquiring for the captioned goods.The enclosed booklet contains details of all our refrigerators and will enable you to make a suitable selection.We look forward to receiving your specific inquiry with keen interest.Basically, there are four acceptable formats for business letters. Students can choose one of the layouts as his/her style. The following is just a sample. Guangzhou International Trading Corp.Address: 198 Yueken Road, Tianhe District, Guangzhou, ChinaTel: 85230000, Cable: 5527GZ, Telex: 3328 gz CNSeptember 15, 2007Standard Oil Company38 Fifth Avenue,London, U. K.Dear Sir or Madam:Subject：RefrigeratorsWe thank you for your letter of September 3, 2007, inquiring for the captioned goods.The enclosed booklet contains details of all our refrigerators and will enable you to make a suitable selection.We look forward to receiving your specific inquiry with keen interest.Yours faithfully,…2. Address an Envelope for the Above Letter.Since we use the Full-block Style for the letter composing, we should also use the Full-block Style for the envelope.Unit 2 Establishing Business Relations第二章建立业务关系Part Three Other Commonly Used Expressions and SentencesTypical Sentences1. We are one of the leading importers of ceramic products in America. We’dlike to establish business relationship with your corporation. (我们是美国陶瓷制品的主要进口商之一，愿与贵公司建立业务关系。
商务英语函电Unit 1 Business Letter Writing
1. The letterhead 信头 2. The date line 日期 3. The inside name and address 收信人名称地址 4. The salutation 称呼 5. The body of the letter 信文 6. The complimentary close 结尾敬语 7. The signature 落款
518 Main Street Rochester,NY 14612 U.S.A. July 8, 2006
Mr. Galen Smith ABC Company 5688 Sussex St. Buffalo, NY 14384 U.S.A. Dear Mr. Smith,
We enclose details of our inquiry for fur coats to be delivered before the end of August. Will you please give us your prices for the quantity named? Yours faithfully, Mark Johnson
3. Modified Block Form混合式/改良式
It is also called semi-block form. All the parts start from the left margin, except
the date, complimentary close and signature which are positioned from the middle little towards the right.
地址 由大到小
中国地址名称用英文写
商务函电Chapter 3
similar expressions: note that , be informed that, get to know that, get information from…that e.g.从你处10月3日来信获悉这项业务属于你方经营范围。 We learn from your telegram of October 7 that the goods lie within the scope of your business.
10. Be in a position to do sth. 能够做某事 11. Competitive prices 竞争性的价格 12. Financial standing, business capacity and character 资金情况， 业务能力和信誉 13. Selling season 销售季节 14. Supply from stock 现货供应 15. In our favour 以我方为受益人 16. import licence 进口许可证 17. Proforma Invoice 形式发票 18. L/C at sight 即期信用证 Quote CIF London 报CIF伦敦价 20. Confirmed ,irrevocable L/C 保兑的，不可撤销的信用证
Terms
17、尺码 Size 18、存货 Stock 19、批发商 Wholesalers 20、零售商 Retailers 21、分销商 Distributors 22、毛利 Gross Profit 23、样式 Style 24、花样 pattern 定期订购 Place regular orders
1. learn from…that be given to understand…that 从…得知, 获悉 e.g. 从贵方6月21日信中得悉，贵方对我们的盒式磁带录音机感兴趣。 We learned from your letter of June 21 that you are interested in our tape recorder.
Writing_Business_Letters
经济英语写作Business Letters, E-mails and Other Business DocumentsFully blocked style with open punctuationThe fully blocked layout is now the most widely used method of display for all business documents. This layout reduces typing time as there are no indentations for new paragraphs or the closing section.Open punctuation is often used with the fully blocked layout. Again this reduces typing time because there is no need for any unnecessary full stops and commas. Although fully blocked style is used by many organisations, some still prefer to adopt their own inhouse style for document layout. Whichever layout you use for your business documents, the most important rule is consistency, ie ensuring that all documents are displayed in the same format.Below you will find an example of a fully blocked business letter with open punctuation.Adapted from: Shirley Taylor, Model Business Letters, E-Mails & Other Business DocumentsEssential Parts of a Business LetterDateThe date should always be shown in full. In the UK it is usual to show the date in the order day/month/year. No commas are used.Example15 January 2011In some other countries the date is typed in the order month/day/year, often with a comma after the month.SalutationIf the recipient’ name has been used in the inside address, it is usual to use a personal salutation.ExampleDear Mr MillerDear DavidDear Ms PattersonDear LindaIf your letter is addressed generally to an organisation and not to a specific person, the more formal salutation ‘Dear Sirs’ should be used.If your letter is addressed to a head of department or the head of an organisation whose name is not known, then it would be more appropriate to use a salutation as shown here. ExampleDear Sir or MadamHeadingA heading gives a brief indication of the content of the letter. It is usually placed one clear line space after the salutation. Upper case is generally used, although initial capitals with underscore may be used if preferred.ExampleDear Mrs ClaytonYOUR ORDER NO. 7995 OF 19 DECEMBER 2007A good heading should follow the SMART formula. It should be:∙S pecific∙M eaningful∙A ppropriate∙R elevant∙T houghtfulComplimentary CloseIt is customary to end the letter in a polite way by using a complimentary close. The two most common closes are ‘Yours faithfully’ (used only with Dear Sir/Sirs/Sir or Madam) and ‘Yours sincerely’ (used with personalised salutations).ExamplesStructuring your communicationsWhether you are composing a business letter, a fax message, a memo or an e-mail, the general rules for structuring the body of hte message are the same. A well-structured document written in good business language is the core of effective communication.4 Point PlanMany communications are short and routine. You can write or dictate them without any special thinking or preparation. However, documents that are not so routine need more thought and careful planning.Why are you writing?Refer to a previous letter, contact ordocument.Give information/instructions. Ask forinformation. Provide all relevant details.Separate into paragraphs. Ensurelogical flow.Action the reader should take. Actionyou will take. Give a deadline ifnecessary.Sometimes all that is needed is a simpleone-line closing sentence.Opening or IntroductionThe first paragraph will state the reason for the communication, basically setting the scene. It may:acknowledge previous correspondence▪refer to a meeting or contact▪provide an introduction to the matter being discussed.Examples:▪Thank you for your letter of ...▪It was good to meet you again at last week’s conference.▪We wish to hold our annual conference at a London hotel in September.Central section (details)This main part of the message gives all the informationi that the recipient needs to know. Alternatively you may be requesting information, sometimes both Details should be stated simply and clearly, with separate paragraphs used for individual sections. This section should flow logically to a natural conclusion.Conclusion (Action or Response)This section draws the message to a logical conclusion. It may:▪state the action expected from the recipient▪state the action you will take as a result of the details providedExamples:▪Please let me have full details of the costs involved together with some sample menus.▪If payment is not received within seven days this matter will be placed in the hands ofa solicitor.CloseA simple one-line closing sentence is usually all that is necessary to conclude a message. This should be relevant to the content of the message.Examples▪I look forward to meeting you soon.▪I look forward to seeing you at next month’s conference.▪ A prompt reply would be appreciated.▪Please let me know if you need any further information.Good business writing – Remember your ABCGood written communication results when you say exactly what you want to say using an appropriate tone. Your message must meet these essential specifications:Adapted from:Taylor, Shirley. Model Business Letters, E-mails & Other Documents.。
商务英语写作第三版 答案[26页]
![商务英语写作第三版 答案[26页]](https://img.taocdn.com/s3/m/3f3cdaa4f242336c1eb95eee.png)
课后练习参考答案A Overview of Business Communication1.What is effective communication?（答案略）2.What would be the most efficient way of dealing with the following communication situations?（答案略）Chapter One Parts and Formats of Business Letters1. Use the following information to type a letter:Human Resources, Global SecuritiesWorld Financial Center, North Tower - 250 Vesey StreetNew York, NY 10281-1332July 20, 2007Professor Lyndon KentonBusiness Department, University of TennesseeKronxwille, Tennessee 37916Dear Professor Lyndon Kenton,We are considering Joanne Tucker for our Analyst Training Program at Global Securities. She is a promising candidate, and we need more detailed information about her education and your opinion of her ability to handle the rigors of training. Ms. Tucker submitted your name not only as her professor but also as her faculty advisor.In addition to the long hours involved in training, candidates must have a sound, logical approach to problem solving. We are looking for people who are not afraid to express their ideas and who exude confidence in their manner and deed. The job of financial analyst requires not only technical knowledge of the market but also extensive people skills, and we appreciate any information about Joanne Tucker that will help guide our decision.We need your letter of recommendation no later than May 30, but would appreciate it earlier, if convenient. Your evaluation will be kept strictly confidential in accordance with our governing by-laws. Thank you for your time on Ms. Tucker's behalf.Sincerely yours,Sandra Blackmon2. Read the following passage, list the main points and then discuss about it.（答案略）Chapter two Sales Letters1.Translate the following sales letter into Chinese:尊敬的顾客：我们P&S系统有限公司向您介绍即将为您提供的新系列产品，可确保您的办公室更加安全。
英文商务邀请函4篇
英文商务邀请函4篇英文商务邀请函集锦篇一：英文商务邀请函to whom it may concern: i am writing this letter to invite our/my parents (name and brith days) to visit us in canada this coming may for a period of 3 months. it goes without saying that we will cover all expenses during their visit in canada, which includes international air tickets, local transportation, accmodations, medical insurances and all other related expenses. your favourable consideration regarding their visa applications will be highly appreciated. if you have any question regarding this matter, please kindly contact me/us at the address above. sincerely.篇二：invitation letterdear sirs, it is our pleasure to invite your staff to come to japan for attending our business meeting which is going to be held from june 26th , XX until july 6th, XX. the invited person is: mr. name: mr. eldridge eric nicolas department: machinery & electronic position: senior section manager considering his attendance is really important for us, henceyour kind cooperation in preparing business visa for the above person that enable his to have visit japan is highly appreciated. sincerely yours, kunihiro yamauchi group leader global human resources grouptoyota tsusho marunouchi bldg,, 8-1, marunouchi 3-chome, chiyoda-ku, t okyo 100-8320, japan tel. +81-3-5288-21 1 / f +81-3-5288-9100 url. /english/ 1 ax. human resources & general affairs department 篇三：商务邀请信beth: sally, have you noticed that the people in our finance department are always so friendly sally: i have noticed that. why do you think they are so friendly beth: maybe it’s because they are surrounded by money all day! sally: that’s possible! i wish i could join the finance department in our company. beth: why can’t you sally: my numerical skills are just too bad. i failed mathematics at school, you know. sally: well, if you are no good at mathematics maybe you shouldn’t work in the finance department. you could accidentally loose a lot of money. beth: you are always so wise sally. i’m glad to have you as a friend. sally: we’re a good team beth and we should always look out for each other.篇四：dear sir or madam, nice to contact you !we are glad to know your name and address on the internet . here writing you with expectation of establishing business relationship . now we take this opportunity to introduce our company. our company was founded in xx(year). we have a very large international business with lots of countries.we are mainly produce all kinds of (product). if something isattracting ,please let us know, then we should send you the price sheet. after you confirm the price ,the samples also can be dispathed to you for thepurpose of examining the quality.hope our products meet your market. so that we can start our bbusiness relationship for mutual benefit. thanking you in advance and looking forward to having your kind views on our business cooperation proposal. your prompt reply would be highly appreciated waiting for your kindly reply.篇五：商务邀请信(英文)from triple wave sdn. bhd a-5-9 empire tower, ss16/1 subang jaya, 47500, selangor, malaysiadear visa officer, we would be grateful if a business visa could be granted for china research institute of electronicengineering, to visit malaysia on monday february 15 through february 20, XX. during this trip he will meet with our company representative to discuss the sale and distribution of digital cctv surveillance solutions, access control system and security alarm system and other communication solutions. china research institute of electronic engineering is financially responsible for theapplicant’s visit and undertakes to ensure that that he will abide by the rules and regulations of the malaysia sincerely, mr. samir senior vice president triple wave sdn. bhdconsulate general of malaysia consular section dear visa officer, we are cordially inviting china research institute of electronic engineering to visit malaysia on monday april 3 through april 17, XX. during this trip he will meet with our company representative to discuss the sale and distribution of products. sincerely, barry g. hart senior vice president east coast promotions, inc.from triple wave sdn. bhd a-5-9 empire tower, ss16/1 subang jaya, 47500, selangor, malaysia英文商务邀请函经典模板篇一dear ____________ industries would like to request that you and a representative of ______ visit us in the united states sometime within the next few months. . as you know, it has been several years since we last met in china and it is very important to both parties that we continue building our relationship, given the new “molded parts” we will soon be procuring from you and the increased business we are anticipating over the next several years brought on by new federal legislation, currently taking place in the united states.best wishes,________篇二dear sir/madam:i’m delighted that you have accepted our invitation to speak at the conference in [city] on [date].as we agreed, you’ll be speaking on the topic... from [time] to [time]. there will be an additional minutes for questions.would you please tell me what kind of audio-visual equipment you’ll need. if you could let me know yourspecific requirements by [date], i’ll have plenty of time to make sure that the hotel provides you with what you need.thank you again for agreeing to speak. i look forward to hearing from you.sincerely yours,[name][title]篇三dear sir/madam:[organization] would very much like to have someone from your company speak at our conference on [topic].as you may be aware, the mission of our association is to promote. many of our members are interested in the achievements your company has made in.enclosed is our preliminary schedule for the conference which will be reviewed in weeks. i’ll call you [date] to see who from your company would be willing to speak to us.i can assure you that well make everything convenient to the speaker.sincerely yours,[name][title]篇四letter of invitationdear sirs/madam:we hereby sincerely invite you and your company representatives to visit our booth at the continental exhibition center from april 15th to 20th XX.we’re one of the manufacturers specialized in sanitaryware, concludingone & two piece toilet, wash basin, cabinet basin, pedestal basin, bidet,urinal, counter basin , decorated ceramics and so on. our new models offer superb design and their new features give them distinct advantagesover similar products from other manufacturers.it would be a great pleasure to meet you at the exhibition.we expect to establish long-term business relations with your company in future.exhibition center : the continental exhibition center booth number : g-k105 g-k-106date : apr 15th to 20th XXbest regardsmr.su jia jiangeneral manager篇五(salutation)i would hereby invite the members of beijing delegation totally 4 persons (listed attachment) led by you, to come over to _____-(country) for ____________ (exposition), which is to be held at ____________ (place)during ____________ (date). please make the necessary arrangements for your delegation to arrive in ____________ (country). during the exposition, you will stay here for ____________ days. all your expenses including international air tickets, local transportation, accommodations, medical insurances and all other related expenses during your stay here will be paid by yourselves. we are looking forward to greeting you in _____ (country) very soon.yours sincerely, (signature)篇六商务签证邀请函invitationthis is to acknowledge that we cordially invite our client ______________passport no. , deliveredexpiration datedate of birth:to visit _______ abound ______the managername:signed _____________________篇七商务讲座邀请函formal invitation letter[date]dear professor _____________we are so pleased that you will be visiting stanford to speak at our _______ research workshop on [date]. to show our appreciation for your willingness to share your research, we would like to offer you a modest $_______ honoraria, assuming your visa and tax status allow you to accept this. please be aware that honoraria payments may be subject to up to 37% withholding. in order to process this, we will need you to complete some paperwork; we will be in touch shortly about this. if you would like our assistance securing a visa to enter the united states, or an itin (tax identification number required to receive honoraria payments), please let us know——we will be glad to help with this. we are also prepared to cover the costs (up to $______) for your travel to and accommodations in the stanford area. we can make andpay directly for travel arrangements for you, or, if you prefer, we can reimburse your for reasonable expenses (i.e. coach-class airfare for flights under eight hours in length, no entertainment or alcohol-related expenditures, tips 15% or less). if you choose the latter option, we will provide you with the forms and information necessary to be reimbursed by stanford.sponsored by a grant form the mellon foundation, the research workshops at stanford are unique spaces where scholars from a variety of disciplines and professional cohorts meet to discuss work in progress in their fields of interest. i think you will enjoy a lively exchange of ideas with a diverse audience of faculty and graduate students in your workshop. we will most certainly enjoy the opportunity to meet and exchange ideas with you in this informal, collegial atmosphere.if there are specific scholars at stanford you would like to invite to your talk, please feel free to do so. we will be back in touch soon to coordinate the logistics of your visit. in the meantime, if you have any questions, please feel free to contact myself or __________, our workshop’s graduate student coordinator (insert contact info here). thestanford humanities center, the research center on campus that manages the mellon workshop program, may also contact you.best wishes,faculty coordinatorname of workshopstanford university英文商务邀请函格式及英文商务邀请函格式及1.签证英文商务邀请函格式兹邀请由您领导的北京4人代表团来***(国家)参加***(展览)。
国际商务函电——完整unit 1 business letter writing
abbreviations and abbreviated phrases 3. There is a close relation between BEC and
international trade
Examples:
in the market for, offer, quotation, order, counteroffer, letter of credit, CIF, FOB, ASAP, P.P.,YL11/11RVD
We will send you the brochure next month.
B. Focus on the positive approach.
Compare:
(positive) We feel sure that you will be entirely satisfied.
(negative) We do not believe you will have cause for dissatisfaction.
(1) Avoid using wordy expressions. For example: Wordy: We wish to acknowledge receipt of your letter… Concise: We appreciate your letter… Wordy: We have begun to export our electronic toys to countries abroad. Concise: We have begun to export our electronic toys.
商务英语函电Unit 1 Business Letter-writing
Choose short, familiar and conversational instead of long, complicated and roundabout words or phrases.
1. Consideration 体谅
It means： Take the “You-attitude” instead of “I/We-attitude”; Emphasize the positive rather than the negative approach; Get to the point immediately.
Thanking you to send these along to us by parcel post, and not express, as express is too stiff in price, when parcel post will be much cheaper, we are
Your letter is not clear at all. I can’t understand it. If I understand your letter correctly… (tactful)
3. Clarity 清楚 First, be quite clear about what you want to say;
Let’s compare the following groups of sentences:
1) We take the liberty to approach you with the request that you would be kind enough to introduce to us some importers of stationery in your country.
现代商务英语第1章商业信函写作(Business Letter Writing)
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⑦签名(Signature)，即签发信人的名。这与其 他信函差不多。不同的是，商业信函还应签上发信 人单位(公司、商行、工厂、码头等)的名称及头衔 (President，Director，Manager等)。名字一般由 发信人用钢笔亲笔签署，哪怕信件是用电脑或打字 机打印的。名字要签得既可辨认，又不可模仿。此 外，商业信函还具有如下一些特别事项(Special Remarks)：
第1章 商业信函写作
(Business Letter Writing)
(Business Letter Writing)随着我国加入世界 贸易组织（WTO）和对外开放的不断深入，我国 对外经济贸易活动也越来越广泛，越来越频繁。 商业信函的写作在建立经济业务、传递商务信息 和树立企业形象中起着极其重要的作用。
例如： Yours sincerely，Bettie V. MetreP.S. If you can arrive here this weekend drive a car to meet you.
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5 England (英国伦敦市东北第5邮区布鲁克大道325号比尔· 斯 特郎先生)b. Mr.Joseph Abel 327 Green Drive Clarinda，Iowa 51632 U.S.A. (美国依阿华州51632克拉伦达市格林大道327 号约瑟夫· 阿贝尔先生) ④称呼(Salutation)：商业信函的称呼，相当于 我国信函中开头的“敬启者”或“谨启者”之类。 英语商业信函通常有如下几种称呼：Dear Mr.Dear SirDear sirsDear Esq.Dear MadamGentlemenDear Sir or Madam请注意： Dear Mr.用于已知姓名者，其他几种均用于未知姓 5 名者。Dear Esq.和Dear sirs为英国式用法。
商业信函作文英语
商业信函作文英语Title: Writing Effective Business Correspondence in English。
In today's globalized business world, effective communication is crucial for success. One of the most common forms of business communication is the business letter. Whether you're reaching out to clients, partners, or colleagues, mastering the art of writing a professional and polished business letter in English is essential. In this guide, we'll explore the key components and best practices for crafting effective business correspondence.1. Clear and Concise Language: When writing a business letter, use clear and concise language to convey your message. Avoid jargon, complex sentences, and unnecessary words. Remember, your goal is to communicate your message quickly and effectively.2. Proper Formatting: Follow the standard format forbusiness letters, including the date, recipient's address, salutation, body paragraphs, closing, and signature. Use a professional font and formatting style, such as Times New Roman or Arial, and single-space your letter.3. Introduction: Begin your letter with a polite greeting, such as "Dear Mr./Ms. [Last Name]," followed by a brief introduction of yourself or your company. State the purpose of your letter in a clear and concise manner.4. Body Paragraphs: The body of your letter should provide more detail about the purpose of your communication. Break your content into paragraphs for clarity, and use bullet points or numbered lists to organize information if necessary. Support your points with relevant facts, data,or examples.5. Polite and Professional Tone: Maintain a polite and professional tone throughout your letter. Even if you're addressing a complaint or issue, avoid using harsh or confrontational language. Instead, express your concerns respectfully and offer constructive solutions orsuggestions.6. Call to Action: Clearly state what action you expect the recipient to take, whether it's responding to your inquiry, providing feedback, or taking a specific course of action. Be direct but courteous in your request.7. Closing: End your letter with a courteous closing, such as "Sincerely," "Best regards," or "Yours faithfully," followed by your name and title. Leave a space for your handwritten signature if sending a physical letter.8. Proofreading and Editing: Before sending your letter, carefully proofread it for spelling, grammar, and punctuation errors. Consider asking a colleague or trusted friend to review your letter for feedback. A well-written and error-free letter reflects positively on your professionalism and attention to detail.9. Follow-Up: If you don't receive a response within a reasonable timeframe, don't hesitate to follow up with a polite reminder. Persistence can often lead to successfuloutcomes in business communication.10. Adapt to Cultural Norms: If you're communicating with international partners or clients, be mindful of cultural differences in communication styles and etiquette. Researching cultural norms and customs can help you tailor your message appropriately.By following these best practices, you can write professional and effective business letters that convey your message clearly and respectfully. Remember to always consider your audience and the purpose of your communication, and strive to create a positive impression through your correspondence. With practice and attention to detail, you can master the art of business writing in English and enhance your professional reputation in the global marketplace.。
外贸英文书信PPT课件
参考号:为便于存档与查阅,可以为信编写参考号,为避免混淆,最好标明Your ref: Our ref: 打印日期注意事项: A. 年份应完全写出,不能用(94)代替(1994) B. 月份要写英文名称,不能用数字来代替,但可以用缩写。 C. 日期最好用基数字。
Unit 1 Business Letter Writing 3 Form
3)Modified Block Form with Indented Style 混合式:封内地址及其他需要分行的部分,采用平头式,而第一段开始一行采用缩行式。两种格式的混合采用所以称之为混合式。 4) Simplified Form 简单式:与平头式相仿,但省略部分内容,如称呼、结尾礼词等。
Unit 1 Business Letter Writing 1 Structure/4)Attention Line
如需注明对方经办人,希望收信商号将信迅速交经办人办理,可以在封内地址下面加Attention 或Attention of 例1 Richard Thomas & Baldwins Ltd., 151 Gower Street London,SC7 6DY,England Attention Mr.Cave or Attention of Purchasing Manager
Unit 1 Business Letter Writing 1 Structure/5)The Salutation
这是写信人对受信人的一种称呼,其位置是在封内地址的下面空两行,目前外贸书信中一般通用的称呼语有: Dear sir , Dear Madam, Dear Sirs, Dear Mesdames, Gentlemen(不能用单数),Dear Mr.xxx 称呼后面的的标点,一般使用逗号或分号,美加来信中Gentlemen后用冒号
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The following points are necessary for writing a letter to embody consideration:
a. You-attitude 收信人态度 We-attitude We allow 2 percent discount for cash payment. We won't be able to send you the brochure this month. You-attitude You earn 2 percent discount when you pay cash.
(4) Clarity 清楚
• The writer must try to express his meaning clearly so that the reader will understand it well. To achieve this, he should try to: ①Avoid using the words which have different understanding or unclear meaning. e.g. As to the steamers sailing from Hong Kong to San Francisco, we have (bimonthly) direct services.
②Avoid unnecessary repetition.
• Will you ship us any time during the month of December, or even November if you are rushed, for November would suit us just as well. • (Rewriting) • Please ship us by the end of November.
பைடு நூலகம்
③Using short sentences, simple words and clear explanations:
• a. Use a word to replace a phrase: enclosed herewith enclosed at this time now a draft in the amount of $1,000 a draft for $1,000 • b. Use a phrase to replace a sentence. Please don't hesitate to call upon us. Please write us. Please see that an enquiry is conducted to determine the reason. Please find out the reason. • c. Use words to replace clauses: We require full-automatic washing machine which is of the new type. We require new-type full-automatic washing machine.
(1) Courtesy [‘kE:tisi]礼貌
• Courtesy is not mere politeness. It stems from a sincere You-attitude. • Compare: polite or courteous ? We have received with many thanks your letter of Oct. 7, and we take the pleasure of sending you our latest catalog. We wish to draw your attention to a special offer which we have made in it. polite You will be particularly interested in a special offer on page 5 of the latest catalog enclosed, which you requested in your letter of Oct. 7. Courteous [‘kE:tjEs]
①Avoid using wordy expressions.
• wordy: We wish to acknowledge receipt of your letter…. concise: We appreciate your letter…. • wordy: Enclosed herewith please find two copies of…. concise: We enclose two copies of….
• The following are the methods of making a letter concise: ①Avoid using wordy expressions. ②Avoid unnecessary repetition. ③Using short sentences, simple words and clear explanations ④Using subject line flexibly and properly:
We will send you the brochure next month.
b. Focus on the positive approach 以肯定的态度为主
b. Focus on the positive approach Compare:
(Positive) • We feel sure that you will be entirely satisfied. • Perhaps next time we can send you what you require. (Negative) • We do not believe you will have cause for dissatisfaction. • We regret our inability to serve you at this time.
(3) Completeness 完整
• A business letter should include all the necessary information. It is essential to check the message carefully before it is sent out.
(6) Concreteness 具体
Make the message specific, definite and vivid. • Compare: • ST858L 5-Band Stereo Radio Cassette Recorder is of full functions. (Rewriting) • ST858L 5-Band Stereo Radio Cassette Recorder can delivers superb FM/MW/LW/SW1/SW2/FM Stereo band reception. Full auto-stop and automatic quick program search (AQPS system).
(2) Consideration 体谅
• Consideration emphasizes (You-attitude) rather than (We-attitude). When writing a letter， keep the reader's request, needs, desires, as well as his feelings in mind. Plan the best way to present the message for the reader to receive.
• The word "bimonthly" has two meanings: twice a month, or once two months. • (Rewriting): a. We have two direct sailings every month from Hong Kong to San Francisco. b. We have semimonthly direct sailing from Hong Kong to San Francisco. c. We have a direct sailing from Hong Kong to San Francisco every two months.
(4) Clarity（clearness) 清楚
• ①Avoid using the words which have different understanding or unclear meaning. • ②Pay attention to the position of the modifiers.
• In order to make a business letter courteous, try to avoid irritating(令人不愉快 的）, offensive（冒犯的）, or belittling （轻 视的）statements. • To answer letters promptly is also a matter of courtesy.
③Paragraph carefully and properly. • Commercial letters should be clear and tidy, easy to understand the content. So a writer should paragraph a letter carefully and properly. One paragraph for each point is a good general rule.