实用商务英语写作ppt课件-Unit-10Business-Proposal

Text of propoห้องสมุดไป่ตู้al
Sample – A solicited proposal
3. Create a complete list of existing endowments with balances as of the conversion date.
4. Include a copy of the financial statements formats desired by the organization for the balance sheet, income statement, and other financial reports.
Text of proposal
Problem and purpose
It briefly offers the problem or the purpose of the project.
Execution plan
1) It is the core of the proposal which attract the most attention of the readers. The writer needs to describe his plan for the execution of the proposed project or the solving of the problem.
OBJECTIVE Implement the Model 60 accounting system on the network. Install the Model 60 software, including implementation and setup, training, conversion assistance, and post-conversion support of the library master, general ledger, accounts payable, and import master modules.
BENEFITS When the project is complete, our neighborhood group will have successfully converted to the Model 60 integrated accounting system. Benefits include timely, accurate accounting data, ease of data entry, and flexible reporting with a bridge to your gift and donor software.
A business proposal is generally featured by conciseness and flexibility
Categorization
Solicited proposal: It is submitted to echo requests for such proposals.
n technical data or graphic, or professional papers cited in the body part of the proposal,
n other necessary documents.
Sample – A solicited proposal
Proposal: Accounting System Implementation
Letter of transmittal
Sample – A solicited proposal
This correspondence outlines the complete scope of work you requested, including objectives, procedures, identification of responsibilities, and estimated fees.
It contains all the items and their page number.
List of figures
a. It includes the figure or table title and page number; b. It is commonly put before the main body of the proposal.
Prefatory part
Title page
a. It is composed of title of the proposal, the addresser’s name and organization, the addressee’s name and organization, RFP number, and the date of submission.
Unit 10 Business Proposal
Tasks
1. Introduction 2. Categorization 3. Layout 4. Samples 5. Exercises 6. Case study
Introduction
It is a formal written business document which puts forward a plan or suggestion for consideration or discussions by others.
A detailed list of possible costs must be presented.
Suggestion and conclusion
a. summarize the main ideas of the proposal; b. use some words to strengthen the proposal; c. give some suggestion for the further development of the project; d. express the need of obtaining support from the readers.
a. It is a letter addressed to a person in charge of or having the decisive power on the launching of a project or solving of a problem.
b. It tells the addressee where the author learns about the problem. c. In a solicited proposal this letter also offers a confirmation of the
Unsolicited proposal: It is submitted to an enterprise or organization to solve a problem or launch a new project.
Layout
Prefatory part Text of proposal Appendix
Title
To: ABC Accounting Company From: Butler Garden Neighborhood Group
June 8, 2014
Date
Addresser and addressee
Dear sirs,
As a long-time admirer of the outstanding work that your organization has done in the community, I particularly enjoyed having the opportunity to see how you function from the inside. As you indicated during our meeting, our neighborhood group has grown to a point where it needs to dramatically enhance its accounting function so that it can continue to serve effectively.
b. It is a long phrase with more than 10 words and may be put in inverted pyramid order.
Copy of RFP
It is included in a formal solicited proposal.
Letter of transmittal
SCOPE OF SERVICES 1. Procedures 2. Training and Testing 3. Conversion and Post-Conversion Support
Text of proposal
Sample – A solicited proposal
YOUR RESPONSIBILITIES This project demands significant involvement by your accounting personnel. Ultimate success is highly dependent on their effort. To help achieve a smooth and successful implementation, it will be your responsibility to perform the following:
Appendix
Appendix covers some ancillary materials in connection with the proposal.
An appendix usually includes:
n documents in evidence of the qualifications of the person in charge of the project,
related RFP.
Prefatory part
Abstract or executive summary
It gives the addressee a brief picture of the proposal by highlighting the key points.
Table of contents
It is submitted formally to an official person or group, aimed at persuading the reader/readers to improve the current conditions, approve of a project, support a plan or solve a problem.
1. Assemble an up-to-date trial balance for all accounts as of the conversion date.
2. Compile a complete list of all vendors/grants payable, including amounts outstanding (by invoice), addresses, phone numbers, vendor terms, vendor classes (if any), and other necessary vendor/grant information. Total amounts outstanding on the vendor listing should agree with total accounts payable from trial balance.
2) The following should be explained: a. Objectives; b. Approaches; c. Staffing; d. Organizational information; e. Evaluation.
Text of proposal
Budget