Chapter Six

Please fax marks and destination. Your last shipment was somewhat below the mark. 3. Order sheet (订单 订单) 订单 Place / file / grant / favour / make / send / pass an order for sth with sb. 4. Note Please take good note of the above. The matter is worthy of note. Please note down all the details. Please note that we don’t have much ready stock on hand.
Sending contract Enclosed please find our Order No.03 in duplicate, one of which please sign and return for our file. We enclose herewith our Sale Confirmation No.234 in duplicate. Please sign and return one copy to us for records. We are handing / sending you our Sale Confirmation No.234 with the request that you will sign and return to us the duplicate as soon as possible.
3. Relative （有关的、关于） 有关的、关于） We have not yet received your relative L/C until now. We would like to confirm the order of Apr. 4 relative to Children’s Bicycle. 4. Amendment (修改、修改书 修改、 修改 修改书) Please rush the amendment to the L/C. Enclosed please find the amendment advice of L/C No.69.
Contents of letters of such kind
1.Confirm the offer / counter-offer and state your acceptance. 2. Details of the terms and conditions about the transaction. Or Sending contract and asking for a copy for records. 3.Other specific requirements.
Enclosed are our two copies of Sale Confirmation No.234 . Please send back one copy duly countersigned. We attach hereto our purchase Contract No.236 in duplicate with our signature. Please countersign and return one copy for our file as soon as possible.
Other requirements As we are in urgent need of the goods, you are requested to effect shipment during May as promised in your offer. Please note that the goods are required to reach us regularly from May. Please have the goods carefully examined before shipment, we rely on your special attention on this.
The Inspection Certificate covering this shipment states clearly that the goods were in sound condition when shipped. We enclose our Sales Contract No.66 covering this transaction. We have shipped on board s.s “Daqing” 2500 pairs of rubber shoes covered by your L/C No.235.
Useful sentences
Opening sentences Thank you for your quotation / product presentation / product booklets / the visit of your representative of Apr. 10. Further to our telephone / fax / e-mail this morning, we would like to confirm details of the order which we discussed.
Specimen Letter (1)
1. allow Please amend your L/C No.123 to read “partial shipment and transhipment are allowed”. This is already the lowest price, we cannot allow any discount on this item. 2. 5000 or more P147 金额 数量的表示方法 金额/数量的表示方法
Specimen Letter (2) 1. Original (正本、原先的、新颖的 正本、 正本 原先的、新颖的) This contract is made in two originals in both Chinese and English. We’d like to reduce the original offer slightly as a compromise. we need one original B/L and two copies. 2. Airmail We have airmailed our sample to you by separate post. Samples were sent by airmail last week.
3.Dispatch(等同于 等同于despatch) 等同于 Please hasten the dispatch of our Order No.123 because the goods are urgently needed. Please do your best to dispatch the shipment. Please act with dispatch. Dispatch money has been paid according to the stipulated rate of $×× ××per running day. ××
ቤተ መጻሕፍቲ ባይዱ
Placing an order We have pleasure in making / placing / sending an order of the following goods with you. We have pleasure in ordering the goods as follows. Please send / supply / arrange to deliver us the following goods mentioned in your quotation.
Q: do we have to sign the contract when we close a deal? Explain the reasons. 1. As a proof of the transaction 2. Avoid unnecessary disputes 3. Provide the basis for executing the transaction.
Closing sentences We are pleased to conclude the initial transaction with you and look forward to the further expansion of our trade to our mutual benefit. Please note that as these goods are urgently needed here, we should be grateful if you could dispatch the goods as soon as possible. we appreciate your cooperation and look forward to receiving from you further orders.
Specimen Letter (4)
1. Lot (一批货 ) 一批货 This is the only lot available and others are after it. The goods are to be shipped in three lots of 20 tons each on separate bills of lading. 2. Mark Please mark the case as per the drawing given. Mark down the number of packages that are discharged into the lighter.
We have received your letter of Apr. 9, contents of which have been duly noted. Our products are noted for their superior quality. Our prime minister first noted the importance of maintaining the economic development in his speech. 5. Lest (以免、唯免 以免、 以免 唯免) All terms and conditions of the transaction must be stipulated in the contract lest disputes should be caused during execution.
Samples were sent airmail last week. We have duly received your airmail samples. 3.Cover Our business lines cover a wide range of articles. The rules cover all possible cases. They have to cover their short positions. We would like to open an irrevocable L/C to cover the goods we ordered. The goods are to be covered against all risks.
Chapter Six Conclusion of Business
Learning objectives
Contents of letters of such kind Language points-words, expressions and sentences
Lead-in Activity: