时间管理的英文ppt

2. Make specific action plans. showing the action steps you need to take to achieve your objectives. When each big objective is broken down into smaller tasks, it becomes much easier to move towards. “Inch by inch, it is a cinch!’ With small mouthfuls of rice, you can eat up a whole granary. Prioritize all tasks.
30 45 60 60 90
Quadrant
I II I I II
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Total Time spent:
Quadrant I =
Quadrant II =
Quadrant III
=
Quadrant IV =
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4. Eliminate time-robbers. The time-log will help you find them. Start with your biggest time-wasters. Generate creative ideas to lick the problem. All problems also come with solutions. We have to look for them.
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Practical Tips for improving using ‘now’ well
5.1 Avoid over commitment and be realistic while planning schedules. Allow flexible time for crises and interruptions, and schedule at least one hour each day for selfdevelopment and exercise.
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Available Energy =
(Energy released from within – Energy lost in supporting negative behavior)
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7. Use a good diary to record and track your objectives, prioritize your schedules, put down your ideas and a variety of other uses, which you can creatively think of.
1. Set your objectives. in alignment with your mission, strengths and deeper values. Remember that this life is all you have. Make every moment count.
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Managing Time
No improvements No planning
Lack of time
Errors, mistakes overlooked
Crisis management Fire-fighting
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Managing Time
No delegation No development of
•Planning •Innovation •Creative work •Self-renewal •Research Quadrant II •Gossip •Chit-chat •Long tea breaks •Useless diversionary activity •Quadrant IV
and hold them for action. Keep them in neat folders for easy access. F = File. papers in a good filing system.
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9. Use everybody’s strengths to the fullest. Rather than think of this as delegation, if we see it as enabling people to give their very best, you will not only release their energy, but also save some of your own. Always look out for opportunities to let others use their strengths and talents. This liberates your time and it helps others to grow.
Urgent vs Important Matrix
•Crisis •Fire-fighting •Last-minute deadlines Quadrant I
•Some phone •Some interruption •Some meetings •Some paper, mail, reports •Quadrant III
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Date 5.6.98
Activity
Time
From
To
Dressing up
7
7.30
Breakfast
7.30
8.15
Traveling
8.15
9.15
Project report 9.15 10.45
Meeting with project staff
11.00
12.30
Time Spent
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Practical Tips for improving using ‘now’ well
5.2 Do not forget to schedule some time for meditation. Treat each week as a work of art and yourself as its creator. It is amazing how life actually begins to follow the pattern that you create for it.
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Practical Tips for improving using ‘now’ well
5.3 As you think, so you become. Make your whole life a beautiful work of art.
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6. Take care of your energy balance. Remember the equation.
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Practical Tips for improving using ‘now’ well
5. Schedule and plan your days and weeks just as a good artist would make beautiful paintings. Bring in harmony and balance.
▪ The song that I came to sing remains unsung. I have spent my days in stringing and unstringing my instrument. Rabindranath Tagore
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Practical Tips for improving using ‘now’ well
subordinates
I don’t have Any time
I’m exhausted
Subordinates not taking on load or making too many mistakes
I have to do Everything myself
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Managing Time
1
MANAGING TIME
BRAC Training & Resource Center
2
WHAT IS TIME?
3
EINSTEIN DESIGNATED IT AS THE FOURTH DIMENSIONS
4
“TIME IS THE INEXPLICABLE RAW MATERIAL OF EVERYTHING”
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8. Maintain a neat and organized desk and filing system. Use the TRAF method to sort out the paper messes on the desk. The TRAF method is a simple device which says that every paper on your desk needs to be processed using one of the four actions given below.
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Managing Time
▪ Whether you are Prime Minister of a country or a Cook for a kitchen, exactly the same amount of time is available to you. That is why time is called the most socialistically distributed of all resources!
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3. Become more insightful of how you are actually spending your time by maintaining a ‘time-log’. This s a record of your activities in the format shown below:
- ARNOLD BENNETT
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“TIME IS THE SCARCEST RESOURCE AND UNLESS IT IS MANAGED, NOTHING ELSE CAN BE MANAGED”
- PETER F. DRUCKER
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Biblioteka Baidu
Watch telling us:
W = Words A = Actions T = Thoughts C = Character H = Habits
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Blissful Here-Now (The Point of Action)
Things to Do Today Smart Objectives Key Result Areas Vision for My life My Value
Awareness/Bliss
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Managing Time
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Managing Time
Life Management Time Management ‘NNooww’ Management
Prioritization Managing Your Mind
AwAwaarreenneessss
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Managing Time
▪ When you add up all the ‘NOWS’ you have to act in, you end up with 1440 minutes per day
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Managing Time
The Past
(Dead and Gone, Only Memories)
The Future
(Imagination and Dreams)
The Now Zone of Action
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Managing Time
▪ Managing time is the same as managing our life. What we do with our time will determine what we do with our life. Time, in turn, is nothing other than a series of ‘NOWS’. The only time you have control over or which you really have to do anything is now.
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TRAF
T = Trash. Throw the paper away into the wastepaper basket, often described as a man’s second best friend (After the dog)
R = Refer. It to somebody else for action along with brief comments. A = Action. Prioritize all the papers based on their importance