minutes会议记录
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最新minutes会议记录
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There are different styles of minutes, but they have the same key information. All should cover four basic things:
Where and when the meeting took place; Who was there and who was not; What has been decided for the group; Who has agreed to do what. Therefore, most minutes can be divided into four parts: 1. Heading 2. Body 3. Adjournment time 4. Signature of the minutes recorder
3. Give continuity to procedures, traditional activities; 4. Provide a record of policy decisions made and the basis for them; 5. Create an official record which can be used in legal proceedings; 6. Provide a starting point for action to be taken in future; 7. Inform members not present at the meeting and any others of the actions of the body concerned; 8. Assist in planning the agendas for future meetings; 9. Provide documentary evidence for audit purpose.
There are different styles of minutes, but they have the same key information. All should cover four basic things:
Where and when the meeting took place; Who was there and who was not; What has been decided for the group; Who has agreed to do what. Therefore, most minutes can be divided into four parts: 1. Heading 2. Body 3. Adjournment time 4. Signature of the minutes recorder
3. Give continuity to procedures, traditional activities; 4. Provide a record of policy decisions made and the basis for them; 5. Create an official record which can be used in legal proceedings; 6. Provide a starting point for action to be taken in future; 7. Inform members not present at the meeting and any others of the actions of the body concerned; 8. Assist in planning the agendas for future meetings; 9. Provide documentary evidence for audit purpose.
会议纪录(MINUTES)
會議紀錄（MINUTES）會議名稱：臺北市松山區民權國小九十八學年度第二次家長委員會會議會議時間：98年12月30日（星期三）19：00～21：35時會議地點：本校民權樓會議室主席：方萍會長出席委員：葉仲禎、魏如君、魏文雀、向曉雯、魏淑美、劉淑芬、程一凡、陸怡黃淑貞、李淑惠、蔡玟瑛、沈維甄、陳燕麗、葉美娟、朱南玉、沈惠暄列席人員：校長曾文錄、訓導處馬乃忠主任、輔導室謝發銓主任、總務處黎素君主任、教師會陶瑜會長、李蓮芬（候補委員）、馬一中（候補委員）請假委員：陳姵蓁、林余紋、周幸樺、吳政峰記錄：黃昭亮秘書壹、主席報告：校長今日晚間八點二十分因在陽明山有課（對實習校長上課），必須在七點半左右離席，所以，我們先請他為大夥說幾句話；待會兒亦將舉行好書交換活動。
貳、校長致詞：一、藉此機會先祝大家來年：福虎生豐、家庭幸福、事業順利，平安喜樂！報告寫『握弓者』原因為：回應吳青山局長－「教育園丁的話」－「功機會」老師的辛勞與孩子們的努力外，也要謝謝家長會與志工團的全力支援及協助。
三、某一位家長與老師在管教觀念等問題上產生爭執，當學校介入準備啟動機制要把當事人孩子轉班時，家長卻於本學期開學前已將孩子轉學並四處陳情，造成學校困擾；近日本人在思考對於此類問題作為一個活教材與老師們來探討問題之所在，並設法將當事人【親、師】約定見面溝通，以利事情圓滿解決，希望各位亦能提供寶貴意見。
四、校務報告事項：99年1／6～8畢業旅行、1／18發新的教科書、1／20校務會議、2／22下學期開學（相關補課依教育局規定；本次寒假32天非常長，希望孩子能利用時間多閱讀及作有益身心的事）、2／27學校日，同時將舉辦升學博覽會【將邀請本校畢業學生曾經就學過的公私立國中蒞校】、3／12特教班學校日；下學期將續辦活動有：3／30校外踏青遠足【將先請專業人士蒞校教導快走；路線規劃將經過花博會場】；4／30舉行才藝表演【有關是否舉辦園遊會則請家長會與教師會協調後再議】。
minutes范文
minutes范文范文一：会议记录。
嘿呀，大家！这是上次会议的 minutes 啦。
会议开始的时候，大家都精神饱满，像一群小蜜蜂似的。
老板先来了个开场白，那语气，就像是在宣布重大消息一样。
然后呢，各个部门的大佬们就开始汇报工作啦，有的说得那叫一个详细，好像要把自己的工作写成一本小说似的；有的呢，就简单明了，几句话就把重点说清楚啦。
中间还穿插了一些讨论，那场面，就像是一场激烈的辩论会，大家你一言我一语的，都想让自己的想法被大家接受。
最后呢，老板总结了一下会议的内容，还布置了一些任务，大家都纷纷点头，表示一定完成任务。
这就是上次会议的 minutes 啦，大家有没有什么意见呀？范文二：时间记录。
嘿哟，这 minutes 呀，就是记录时间的小账本呢。
比如说早上起床，一看闹钟，哇塞，已经 7 点啦，这一分钟就这么过去了。
然后洗漱、吃早餐，每一个动作都像是在跟时间赛跑呢。
上学或者上班的路上，看着路边的风景，这几分钟就悄悄溜走啦。
到了学校或者公司，开始忙碌地工作或者学习，一抬头，发现已经过了好久好久啦。
中午吃饭的时候，和同事或者同学聊聊天，这几分钟又在欢声笑语中过去了。
下午继续奋斗，直到下班或者放学，一看时间，一天又快过去了。
这 minutes 呀，就是这么悄无声息地陪伴着我们，让我们感受到时间的流逝呢。
范文三：活动记录。
嘿呀，这 minutes 可要好好记录咱们的活动啦。
就拿上次的 party 来说吧，大家一进派对场地，那气氛就立马嗨起来啦。
有的人在跳舞，那动作，就像是专业的舞者一样；有的人在聊天，笑声此起彼伏，就像一群快乐的小鸟。
活动开始啦，各种精彩的节目轮番上演，有的表演得那叫一个精彩，让大家都忍不住鼓掌；有的呢，虽然有点小瑕疵，但大家也都很宽容，给予了热烈的掌声。
中间还有抽奖环节，大家都紧张兮兮的，就盼着自己能抽到大奖呢。
派对在大家的欢声笑语中结束啦，这 minutes 里满满的都是快乐和回忆呢。
minutes会议记录-文档资料
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This part, which sometimes can be written even before the meeting, includes the following items:
1) Meeting title (must be full title)
2) The name of the group/organization ho, date and place of the meeting;
4) List of people attending5) List of absent members of the group;
6) Quorum person
7)The name of the presiding officer and minutes recorder (the latter also appears at the end of the minutes, with signature typed or printed name).
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Opening statement
▪ This part provides the background information about items to be discussed. It can show who was responsible for putting the item before the meeting, what were the reasons for the previous history of the matter.
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There are different styles of minutes, but they have the same key information. All should cover four basic things:
meeting minutes会议记录的格式
Formats:
1. Heading (including where and when the meeting was held)
2. Present (who was there)
3. Apologies of Absence 4. Minutes of the previous meeting (note any corrections and state the minutes were accepted as a true record of the meeting [with the above corrections, where applicable]) 5. Statements of what actually occurred at the meeting 6. Any Other Business (AOB) 7. Who was the chairperson and who the secretary 8. The time the meeting adjourned and when the next meeting is to take place
especially in language:
• 1.formal tone of voice; • 2. Generally passive verb; • 3. Wording maximize the use of commonly used words. • A.in terms of the language, the language with the more formal, more emerged is more formal. Such as:
so-so satisfactory
B. Avoid abbreviations： Corp. Corporation C. Avoid using the person terms: Our idea the company’s proposal D. passive voice E. Attitude eg:superior inferior could be is should be is would be will
会议记录英文怎么说
会议记录英文怎么说在日常的工作和学习中，我们经常会接触到会议记录这一重要的文档形式。
那么，“会议记录”用英文该怎么说呢？“会议记录”常见的英文表达有“Meeting Minutes”或者“Minutes of the Meeting”。
“Meeting”这个词大家都比较熟悉，就是“会议”的意思。
而“Minutes”这个词在这种语境下，可不是指“分钟”，而是指对会议内容的详细记录。
比如说，“The secretary is responsible for taking the meeting minutes”（秘书负责做会议记录。
）或者“I need to review the minutes of the meeting before making a decision”（在做决定之前，我需要查看会议记录。
）为了更好地理解“Meeting Minutes”，我们来看看它通常包含哪些内容。
一份完整的会议记录通常会包括会议的基本信息，比如会议的主题（Subject of the Meeting）、召开的时间（Time of the Meeting）、地点（Location of the Meeting）以及参与人员（Participants）。
接着是会议的议程（Agenda），也就是会议要讨论的主要事项和顺序。
这能让读者清晰地了解会议的结构和重点。
然后是会议中每个人的发言（Speeches and Remarks）和讨论的内容（Discussion Contents）。
这部分通常会尽可能详细地记录与会者的观点、意见、建议以及提出的问题等。
在撰写会议记录时，需要注意语言的准确性和简洁性。
避免使用模糊不清或者模棱两可的表述，要确保记录的内容能够准确反映会议的实际情况。
另外，会议记录的格式也有一定的规范。
一般会采用分段的形式，每个段落都有明确的主题和重点。
标题通常会使用较大的字体或者加粗来突出显示。
在实际应用中，不同类型的会议可能会对会议记录有不同的要求。
Chapter 5 Minutes 会议记录
• Reporting words is another distinct feature of minutes. Instead of using “said…” when reporting, other reporting words may be used, such as in Sample 2: • Reporting words express the main feeling of what was said, allowing the report itself to be kept short. Below are some common reporting words in addition to “said”
Basic requirements of minutes
1. 准确写明会议名称（要写全称），开会时间、地点，会议 性质。 2. 详细记下会议主持人、出席会议应到和实到人数，缺席、 迟到或早退人数及其姓名、职务，记录者姓名。
– 如果是群众性大会，只要记参加的对象和总人数，以及出席会议 的较重要的领导成员即可。 – 如果某些重要的会议，出席对象来自不同单位，应设置签名簿， 请出席者签署姓名、单位、职务等。
3. Contents of minutes
• Most important part of minutes • Including: 报告事项、发言的主要精神、讨论事项、决议 事项（要注明“一致通过”、“多数通过”等; 必要时， 还要记下表决情况（如全体通过或多少人同意，多少人异 议，多少人弃权）
– Minutes of Meeting held on…
2. Basic information of meeting
1．会议时间 time 要写明年、月、日，上午、下午或晚上，×时×分至×时×分。 2．开会地点 place 如：“××会议室”、“××礼堂”、“××现场”等。 3．主持人的职务，姓名 presiding 如：“校党委书记×××”、“公司总经理×××”。 4．出席人 present 根据会议的性质、规模和重要程度的不同，出席人一项的详略也会有所 不同。 人数不多的会议要把出席者的姓名都写上，注明其他人员全部到会； 人数过多的会议可只写出席范围和人数, 如“各院系党总支书记和直属党 支部书记31人”、“各部门经理”、“全体与会代表”等。 5．缺席人 absent 如有重要人物缺席，应作出记录。 6．记录人 recorder 包括记录人的姓名和部门。如：××(××办公室秘书)。
Basic requirements of minutes
1. 准确写明会议名称（要写全称），开会时间、地点，会议 性质。 2. 详细记下会议主持人、出席会议应到和实到人数，缺席、 迟到或早退人数及其姓名、职务，记录者姓名。
– 如果是群众性大会，只要记参加的对象和总人数，以及出席会议 的较重要的领导成员即可。 – 如果某些重要的会议，出席对象来自不同单位，应设置签名簿， 请出席者签署姓名、单位、职务等。
3. Contents of minutes
• Most important part of minutes • Including: 报告事项、发言的主要精神、讨论事项、决议 事项（要注明“一致通过”、“多数通过”等; 必要时， 还要记下表决情况（如全体通过或多少人同意，多少人异 议，多少人弃权）
– Minutes of Meeting held on…
2. Basic information of meeting
1．会议时间 time 要写明年、月、日，上午、下午或晚上，×时×分至×时×分。 2．开会地点 place 如：“××会议室”、“××礼堂”、“××现场”等。 3．主持人的职务，姓名 presiding 如：“校党委书记×××”、“公司总经理×××”。 4．出席人 present 根据会议的性质、规模和重要程度的不同，出席人一项的详略也会有所 不同。 人数不多的会议要把出席者的姓名都写上，注明其他人员全部到会； 人数过多的会议可只写出席范围和人数, 如“各院系党总支书记和直属党 支部书记31人”、“各部门经理”、“全体与会代表”等。 5．缺席人 absent 如有重要人物缺席，应作出记录。 6．记录人 recorder 包括记录人的姓名和部门。如：××(××办公室秘书)。
meeting minutes会议记录的格式
Formats:Biblioteka 1. Heading (including where and when the meeting was held)
2. Present (who was there)
3. Apologies of Absence 4. Minutes of the previous meeting (note any corrections and state the minutes were accepted as a true record of the meeting [with the above corrections, where applicable]) 5. Statements of what actually occurred at the meeting 6. Any Other Business (AOB) 7. Who was the chairperson and who the secretary 8. The time the meeting adjourned and when the next meeting is to take place
• • • • • • • • •
时间 Time 地点 Venue 与会人员 Attendance 缺席人员 Absences 主持 Chairman 记录员 Minutes Taker 议题 Topic for Discussion 表决 Voting Results 决议 Resolutions
•thank you for your attention~~~~~
Elements to be included in a minutes:
Types of minutes writing
minutes会议记录教学文案
3. Give continuity to procedures, traditional activities; 4. Provide a record of policy decisions made and the basis for them; 5. Create an official record which can be used in legal proceedings; 6. Provide a starting point for action to be taken in future; 7. Inform members not present at the meeting and any others of the actions of the body concerned; 8. Assist in planning the agendas for future meetings; 9. Provide documentary evidence for audit purpose.
▪ Begin with approval of minutes of the lasting minutes： “Minutes of the last meeting were approved as an accurate record.”
▪ Begin with call to order: “The Chairman called the meeting to order at 10:00 a.m.”
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The body part falls clearly into three sections:
▪ Opening statement, that is, the background; ▪ Points in discussion; ▪ Conclusions, that is, resolutions or recommendation
▪ Begin with approval of minutes of the lasting minutes： “Minutes of the last meeting were approved as an accurate record.”
▪ Begin with call to order: “The Chairman called the meeting to order at 10:00 a.m.”
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The body part falls clearly into three sections:
▪ Opening statement, that is, the background; ▪ Points in discussion; ▪ Conclusions, that is, resolutions or recommendation
minutes会议记录讲课稿
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Minute is a summarized or condensed record of what has taken place in a meeting. It is a written record to be kept for future reference. It may record review of the past activities, new decisions and polices, and provide the decision-making process.
▪ Begin with approval of minutes of the lasting minutes： “Minutes of the last meeting were approved as an accurate record.”
▪ Begin with call to order: “The Chairman called the meeting to order at 10:00 a.m.”
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There are different styles of minutes, but they have the same key information. All should cover four basic things:
Where and when the meeting took place; Who was there and who was not; What has been decided for the group; Who has agreed to do what. Therefore, most minutes can be divided into four parts: 1. Heading 2. Body 3. Adjournment time 4. Signature of the minutes recorder
Minute is a summarized or condensed record of what has taken place in a meeting. It is a written record to be kept for future reference. It may record review of the past activities, new decisions and polices, and provide the decision-making process.
▪ Begin with approval of minutes of the lasting minutes： “Minutes of the last meeting were approved as an accurate record.”
▪ Begin with call to order: “The Chairman called the meeting to order at 10:00 a.m.”
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There are different styles of minutes, but they have the same key information. All should cover four basic things:
Where and when the meeting took place; Who was there and who was not; What has been decided for the group; Who has agreed to do what. Therefore, most minutes can be divided into four parts: 1. Heading 2. Body 3. Adjournment time 4. Signature of the minutes recorder
minutes会议记录
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This part, which sometimes can be written even before the meeting, includes the following items:
1) Meeting title (must be full title)
2) The name of the group/organization holding the meeting;
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1. Provide an authoritative source and permanent record of proceedings for future reference;
2. Provide formal evidence of decisions, e.g. appointments, financial allocations, authorized actions;
▪ Begin with call to order: “The Chairman called the meeting to order at 10:00 a.m.”
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The body part falls clearly into three sections:
▪ Opening statement, that is, the background;
▪ Points in discussion;
▪ Conclusions, that is, resolutions or recommendation
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B
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Definition
会议记录怎么写minutes
Agenda
Name & topic of the meeting Time, date and place of meeting Chair/Host/Owner of the meeting List of people attending List of absent members of the group Record of the principle points discussed and decisions taken • Task list • Whom will perform the tasks • deadlines • • • • • •
Agenda
• Time, date and place of next meeting • Name of person taking the minutes
Assignment
• • • • • • • • title of minutes venue date time present chairperson apologies for absence notes on the meeting
• • •
· Finance Committee report provided by Chair, Elizabeth Drucker: - Drucker explained that consultant, Susan Johns, reviewed the organization's bookkeeping procedures and found them to be satisfactory, in preparation for the upcoming yearly financial audit. Funds recommends that our company ensure the auditor provides a management letter along with the audit financial report. · - Drucker reviewed highlights, trends and issues from the balance sheet, income statement and cash flow statement. Issues include that high accounts receivables require Finance Committee attention to policies and procedures to ensure our organization receives more payments on time. After brief discussion of the issues and suggestions about how to ensure receiving payments on time, MOTION to accept financial statements; seconded and passed. · Board Development Committee's report provided by Chair, Douglas Carver: - Carver reminded the Board of the scheduled retreat coming up in three months, and provided a drafted retreat schedule for board review. MOTION to accept the retreat agenda; seconded and passed. - Carver presented members with a draft of the reworded By-laws paragraph that would allow members to conduct actions over electronic mail. Carver suggested review and a resolution to change the By-laws accordingly. Kyumoto suggested that Swanson first seek legal counsel to verify if the proposed change is consistent with state statute. Swanson agreed to accept this action and notify members of the outcome in the next Board meeting.
minutes的写法
minutes的写法在我们的日常生活中，我们经常需要记录会议、讨论或其他重要事件的细节。
这时，我们就需要使用“minutes”（会议纪要）这个词汇。
那么，什么是minutes，以及如何正确地书写它呢？首先，minutes是指会议或讨论的详细记录。
它包括会议的时间、地点、与会人员名单、讨论的议题、决策结果以及其他重要的细节。
通过记录这些信息，minutes可以帮助参与者回顾会议内容，确保决策的准确性，并提供一个可供参考的文件。
在书写minutes时，有一些基本的规则需要遵守。
首先，应该在文档的顶部写上会议的名称、日期和时间。
接下来，列出与会人员的名字和职位。
这样做可以确保在需要查阅时，可以准确地追溯到每个人的参与。
在记录会议议题时，应该按照讨论的顺序进行。
每个议题都应该有一个标题，并在其下方详细描述讨论的内容。
如果有人提出了建议或意见，也应该在minutes中进行记录。
此外，如果有人对某个议题进行了投票或做出了决策，这些结果也应该被准确地记录下来。
除了会议的内容，minutes还应该包括一些其他的细节。
例如，会议的开始和结束时间，以及会议的地点。
如果有人提供了报告或演示，也应该在minutes中进行记录。
此外，如果会议期间有任何重要的事件或讨论，也应该被记录下来。
在书写minutes时，应该使用简洁明了的语言。
避免使用过于复杂的词汇或长句子，以免给读者带来困惑。
另外，应该注意使用正确的语法和拼写，以确保minutes的准确性和可读性。
最后，在完成minutes后，应该进行校对和审阅。
检查是否有任何遗漏或错误，并进行必要的更正。
如果可能的话，可以请其他与会人员对minutes进行审阅，以确保其准确性和完整性。
总之，正确书写minutes对于记录会议或讨论的细节至关重要。
通过遵守基本的规则和注意事项，我们可以确保minutes的准确性和可读性。
无论是在工作场合还是日常生活中，掌握正确的minutes写作技巧都是非常有用的。
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Minute is a summarized or condensed record of what has taken place in a meeting. It is a written record to be kept for future reference. It may record review of the past activities, new decisions and polices, and provide the decision-making process.
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1. Provide an authoritative source and permanent record of proceedings for future reference; 2. Provide formal evidence of decisions, e.g. appointments, financial allocations, authorized actions; 3. Give continuity to procedures, traditional activities; 4. Provide a record of policy decisions made and the basis for them; 5. Create an official record which can be used in legal proceedings; 6. Provide a starting point for action to be taken in future; 7. Inform members not present at the meeting and any others of the actions of the body concerned; 8. Assist in planning the agendas for future meetings; 9. Provide documentary evidence for audit purpose. Page 3
Page 5
The body part falls clearly into three sections:
Opening statement, that is, the background; Points in discussion; Conclusions, that is, resolutions or recommendation
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9
The last paragraph (maybe a sentence) contains the hour of adjournment: “The chairman thanks all participants for their presence and concludes the meeting at 5:30 p.m.” “There being no other business, the meeting was adjourned at 1:20 p.m. ”
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Opening statement
This part provides the background information about items to be discussed. It can show who was responsible for putting the item before the meeting, what were the reasons for the previous history of the matter. “The president noted a letter dated ...from...stating that...” “The president noted the following information concerning...” Begin with approval of minutes of the lasting minutes： “Minutes of the last meeting were approved as an accurate record.” Begin with call to order: “The Chairman called the meeting to order at 10:00 a.m.”
1. Call to order The chairman called the meeting to order at 4:00 p.m. 2. Discussion As the first item on the agenda, the minutes of the previous meeting (August 21) was read by the Secretary Ms. Liu. Then Mr. Falk corrected a mistake made in the minutes that it was Ms. Dulugatz, not Ms. Penn to conduct a study of the employee washroom in the warehouse. The correction was approved by all present. Mr. Fenster summarized the results of a survey of office employees. He was going to write a report on this and present it to the Board of Directors. 3. Any other business The next meeting will be held at the same time and place on October 22, 2003. The meeting adjourned at 5:15 p.m.
There are different styles of minutes, but they have the same key information. All should cover four basic things: Where and when the meeting took place; Who was there and who was not; What has been decided for the group; Who has agreed to do what. Therefore, most minutes can be divided into four parts: 1. Heading 2. Body 3. Adjournment time 4. Signature of the minutes recorder
Conclusions
A minute ends with clear and precise conclusions. The chairperson will sometimes have summed up the discussion and indicated the conclusion reached. But, if they have not done so, it is the duty for the secretary to draft a set of conclusions which express fairly the sense of the meeting.
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Where action is required, the conclusion places the responsibility firmly upon an individual or the organization to carry it out. If several committee members are concerned they should all be named, care should be taken to indicate who has the main responsibility. To take them stand out as clearly as possible, the conclusions are divided into their constitute parts, putting each into a separate provision, E.g. It was resolved... that Dr Wang be requested to draft a revised statement on... that the Vice-Chancellor be invited to discuss the matter at the next meeting of... The conclusions are normally set out at the end of the minute. If, however, the minute falls naturally into a number of different sections, the conclusions can be interspersed in the record of the discussion instead of being brought together at the end of the minute. In that event, each separate section should end with the relevant conclusion, inset in the text.
The minutes are closed with the signature and title of the Secretary. (respectful submitted)
1
Minute is a summarized or condensed record of what has taken place in a meeting. It is a written record to be kept for future reference. It may record review of the past activities, new decisions and polices, and provide the decision-making process.
Page
2
1. Provide an authoritative source and permanent record of proceedings for future reference; 2. Provide formal evidence of decisions, e.g. appointments, financial allocations, authorized actions; 3. Give continuity to procedures, traditional activities; 4. Provide a record of policy decisions made and the basis for them; 5. Create an official record which can be used in legal proceedings; 6. Provide a starting point for action to be taken in future; 7. Inform members not present at the meeting and any others of the actions of the body concerned; 8. Assist in planning the agendas for future meetings; 9. Provide documentary evidence for audit purpose. Page 3
Page 5
The body part falls clearly into three sections:
Opening statement, that is, the background; Points in discussion; Conclusions, that is, resolutions or recommendation
Page
9
The last paragraph (maybe a sentence) contains the hour of adjournment: “The chairman thanks all participants for their presence and concludes the meeting at 5:30 p.m.” “There being no other business, the meeting was adjourned at 1:20 p.m. ”
Page
6
Opening statement
This part provides the background information about items to be discussed. It can show who was responsible for putting the item before the meeting, what were the reasons for the previous history of the matter. “The president noted a letter dated ...from...stating that...” “The president noted the following information concerning...” Begin with approval of minutes of the lasting minutes： “Minutes of the last meeting were approved as an accurate record.” Begin with call to order: “The Chairman called the meeting to order at 10:00 a.m.”
1. Call to order The chairman called the meeting to order at 4:00 p.m. 2. Discussion As the first item on the agenda, the minutes of the previous meeting (August 21) was read by the Secretary Ms. Liu. Then Mr. Falk corrected a mistake made in the minutes that it was Ms. Dulugatz, not Ms. Penn to conduct a study of the employee washroom in the warehouse. The correction was approved by all present. Mr. Fenster summarized the results of a survey of office employees. He was going to write a report on this and present it to the Board of Directors. 3. Any other business The next meeting will be held at the same time and place on October 22, 2003. The meeting adjourned at 5:15 p.m.
There are different styles of minutes, but they have the same key information. All should cover four basic things: Where and when the meeting took place; Who was there and who was not; What has been decided for the group; Who has agreed to do what. Therefore, most minutes can be divided into four parts: 1. Heading 2. Body 3. Adjournment time 4. Signature of the minutes recorder
Conclusions
A minute ends with clear and precise conclusions. The chairperson will sometimes have summed up the discussion and indicated the conclusion reached. But, if they have not done so, it is the duty for the secretary to draft a set of conclusions which express fairly the sense of the meeting.
Page
8
Where action is required, the conclusion places the responsibility firmly upon an individual or the organization to carry it out. If several committee members are concerned they should all be named, care should be taken to indicate who has the main responsibility. To take them stand out as clearly as possible, the conclusions are divided into their constitute parts, putting each into a separate provision, E.g. It was resolved... that Dr Wang be requested to draft a revised statement on... that the Vice-Chancellor be invited to discuss the matter at the next meeting of... The conclusions are normally set out at the end of the minute. If, however, the minute falls naturally into a number of different sections, the conclusions can be interspersed in the record of the discussion instead of being brought together at the end of the minute. In that event, each separate section should end with the relevant conclusion, inset in the text.
The minutes are closed with the signature and title of the Secretary. (respectful submitted)