文秘英语教程：Unit Six Meetings
大学文秘英语教材
大学文秘英语教材Chapter 1: Introduction to Office ManagementOffice management plays a crucial role in maintaining efficient operations within an organization. As a university office assistant, it is important to possess a strong command of the English language to effectively communicate and carry out administrative tasks. In this chapter, we will explore the fundamentals of office management in an academic setting and guide you through essential English language skills necessary for success.Section 1: Office EtiquetteIn order to establish a professional and harmonious working environment, it is essential to adhere to office etiquette. This section will cover topics such as appropriate dress code, punctuality, respectful communication, and maintaining confidentiality. Understanding and practicing office etiquette will ensure smooth and efficient workflow within the university office.Section 2: Business CorrespondenceClear and concise communication is essential in daily office operations. This section will focus on business correspondence, including writing professional emails, memos, and letters. We will provide tips on structuring and formatting these documents, as well as guidance on using appropriate language and tone. Effective written communication skills are vital for conveying information accurately and professionally.Section 3: Meeting OrganizationParticipating in and organizing meetings is a common responsibility of a university office assistant. This section will guide you through the process of planning, coordinating, and documenting meetings. We will discuss strategies for effective note-taking, preparing agendas, and drafting meeting minutes. Additionally, you will learn how to actively participate in meetings and engage in meaningful discussions.Chapter 2: Record Keeping and Filing SystemsMaintaining accurate and organized records is essential in an office setting. In this chapter, we will delve into record keeping and filing systems, introducing various methods and tools for efficient management of documents.Section 1: Records ManagementEffective records management ensures easy retrieval and proper organization of important documents. This section will cover topics such as file classification, indexing, and storage. You will learn how to implement a systematic approach to record keeping, ensuring information is easily accessible when needed.Section 2: Electronic Document ManagementWith the advancement of technology, electronic document management has become increasingly important. This section will provide an overview of electronic filing systems, including cloud storage and document management software. You will learn how to organize and maintain electronic records, ensuring data security and efficient workflow.Section 3: Confidentiality and Data ProtectionMaintaining confidentiality and protecting sensitive information is crucial in an academic environment. This section will emphasize the importance of adhering to privacy policies and regulations. You will learn about data protection measures, secure disposal of records, and handling confidential information in compliance with legal requirements.Chapter 3: Event Planning and CoordinationAs a university office assistant, you may be involved in organizing various events and activities. This chapter will guide you through the process of event planning, providing you with the necessary skills to ensure successful and memorable events.Section 1: Event Planning ProcessThis section will guide you through the step-by-step process of event planning, from initial concept development to post-event evaluation. You will learn about budgeting, venue selection, inviting guests, coordinating logistics, and managing potential risks and challenges.Section 2: Communication and PublicityEffective communication and publicity are crucial for promoting events and maximizing attendance. This section will cover strategies for creating event invitations, utilizing social media platforms, and drafting press releases. You will learn how to effectively communicate event details and generate interest among target audiences.Section 3: Event Execution and EvaluationOnce the event is underway, proper execution and evaluation are essential. This section will provide guidance on coordinating event activities, managing participants, and troubleshooting any issues that may arise during the event. You will also learn how to evaluate the success of the event and identify areas for improvement in future endeavors.ConclusionThe role of a university office assistant requires proficiency in both office management and the English language. By mastering skills such as office etiquette, business correspondence, record keeping, and event planning, you will be equipped with the necessary knowledge and abilities to excel in your role. This textbook aims to provide you with valuable insights and practical guidelines to enhance your proficiency in the field of university office management.。
文秘英语教学大纲7【精选资料】
四川财经职业学院《文秘英语》课程教学大纲一、课程性质与任务《文秘英语》是专科英语的选修课程，教学对象为我院08级各专业学生。
本课程从培养岗位应用型人才的总体目标出发，结合学生毕业后的工作实际，力求向学生提供其工作岗位所需要的基本的英语知识和技能，培养学生使用涉外业务英语的能力, 提高文秘从业人员熟悉办公室中常见的涉外活动。
通过本课程的学习,学生应掌握相关行业实用写作文体、实用口语，提高和掌握文秘英语交流的基本技能和涉外英语交际能力等，其中包括专业文献阅读、翻译、写作和口头交际的能力，成为适应社会需要的应用型涉外工作者。
二、教学要求通过本课程的教学，使学生能够掌握一定的相关行业实用写作文体、实用口语，提高和掌握文秘英语交流的基本技能和涉外英语交际能力。
1、听力能力要求：能基本听懂正常语速的一般旅游活动中的电话、对话等，并能结合具体语言环境，理解所听内容的深层含义。
2、阅读能力要求：能读懂一般难度的英语文章能够承担办公室中常见的涉外活动中的英语阅读和翻译工作。
3、口语能力要求：能够应付日常工作中的交流。
语音、语调正确，语流基本连贯顺畅，表达基本得体。
4、英汉互译能力要求：能够翻译一般性办公室文秘方面的各种材料。
能够承担办公室中常见的涉外活动中的英语翻译工作。
5、词汇要求：认知词汇达到3,000左右单词。
6、能够正确写出一般性办公室常见的涉外活动的材料。
学习使用涉外业务英语的能力。
7、综合素质要求：要求学生具有乐观、积极、向上的心理素质和勇于创新、不断更新自身知识体系的精神。
三、教学内容《文秘英语》课程共由5个章节组成：第1章第1节商务电话Business Calls第2节留言Leaving and Taking Messages第3节留言机留言Leaving Answering Machine Messages第4节接待访客Dealing With Visitors第5节约见客人Making Appointments第6节拒见客人Declining Visitors第2章第1节鸡尾酒会Cocktail Party第2节欢迎宴会Welcome Party第3节举办舞会Giving a Ball第4节联系业务Business Contact第5节洽谈业务Negotiation第6节应付投诉Complaints Handling第3章第1节剪彩Ribbon Cutting Ceremony第2节出差Business Trip第3节订票Ticket Booking第4节宾馆住宿Hotels and Accommodation第4章第1节会议筹备Meeting Arrangement第2节会议记录Minutes Taking第3节会议议程Agenda Making第4节工作备忘录Memorandum Writing第5节规定Regulation Making第6节电子邮件E-mail第7节传真Fax第8节证明Certification第9节通知Notice Writing第10节感谢信Letter of Acknowledgment第11节文件摘要Executive Summary第5章第1节工作计划Work Plan第2节工作总结Work Summary第3节工作场地参观Workplace Visit第4节人员招聘Interview第5节员工建议Staff Suggestion三、教学安排本课程要求在一个学期内完成，共36学时，每周2学时。
实用商务英语写作教程 Unit7 Meeting Minutes(会议记录)
I. General introduction
Back
MINUTES OF MEETING ON…
TIME, PLACE & NATURE OF THE MEETING PRESENT:
APOLOGIES FROM:
SUMMARY OF THE MEETING:
I. General introduction
Ⅱ. Sample reading
Back
Mr. Grant is to arrange a further meeting as soon as possible.
Mrs.
Verbatim Meeting Minutes Meeting terminated at 4:20 p.
Sample1
Sample2
Miss Jane Black, the secretary
Writing Practice 会议记录（Meeting Minutes）是一种将开会时与会者的发言和会议内容记录下来的文字材料。
Unit 7 Meeting Minutes
主 编：董晓波 制作人： 李 丹
Unit 7 : Meeting Minutes
(会议记录)
▲ General Introduction ▲ Sample reading ▲ Useful expressions ▲ Writing practice
I. General introduction
with a vote of thanks to the chairperson.
Useful Expressions 会议于2003年12月12日……时在会议室正式开始/主席宣布会议于……时正式开始/主席宣布会议在……召开
文秘英语教学课件：Unit Six Meetings
Secretary English
3. If the meeting needs publicity, the secretary should _____.
A. interview the boss or the leaders in the conference organizing committee
B. get suggestions on the main topic of the meeting
C. know the expenses they would like to pay after the meeting
D. know the final decisions on the main theme of the meeting
Secretary English
press [pres] n. 新闻界 publicity [pʌb'lɪsɪtɪ] n. 宣传 comment ['kɒment] vt./n. 评论，注释 absolute ['æbsəluːt] a. 完全的，绝对的 preferable ['prefərəbl] a. 更可取的，更好的 reinforce [,riːɪn'fɔːs] vt. 加强
Secretary English
revision [rɪ'vɪʒən] n. 修订，修改 appropriate [ə'prəʊprɪɪt] a. 适当的 stuffy ['stʌfɪ] a. 不通气的，沉闷的 tension ['tenʃən] n. 紧张，不安 book [bʊk] vt. 预订 accommodation [ə,kɒmə'deɪʃən] n. 住处，膳宿 device [dɪ'vaɪs] n. 装置，设备
秘书技能篇
了解长来访客的喜好
-to act in an ambassadorial role
扮演大使的角色
Telecommunications 电讯
General Guidelines for Answering the Telephone 接电话的总原则 -Answer on the first ring, if at all possible 最大可能地第一声接起电话 -Never answer by saying “Hello” 永远不要说 “喂” -Find out the name of a caller, and use it at the first opportunity 找出来电人的姓名，并尽可能地称呼他 -Conclude a telephone call by saying “goodbye” followed by caller’s name. Thank caller for ringing 结束通话时，要称呼来电人的名字说再见，并感谢 来电
-ensure that telephone calls are re-routed and handled by someone else. 确保有专人负责电话 -check that room booked is free, place notice on door “MEETING - please do not disturb” 检查会议室无人占用，把门贴上 “会议进行中， 请勿打扰” -collect files, papers, etc., needed during meeting 收集会议所需的文件及档案
文秘英语教案6-10周
课题：Unit 6 Complaints and Apologies教学目的：1.The students will be able to deal with complaint in business.2.The students will be able to learn some new words and use them correctly.重点难点：1. Learn some new words: block stripe crack critical revamp2. Learn some useful expressions:①What is your hurry?②I am sorry bust in on you like this, but I’m really upset.③What on earth has happened to trouble you so?④Our clients are very critical on quality.⑤Our clients want a replacement.⑥It sounds like a reasonable solution.教学时数：2课时第3-4课时总第11-12 课时Teaching Steps：Ⅰ. Review1.Go over the new words together.2.Go over the dialogue together.Ⅱ. Lead inT: When you work in a company in the future, you may meet some client who complain about your service or business matter. So we must learn how to deal with complaint.Today we are going to learn a dialogue about how to deal with complaintⅢ. Presentation1.T: First, let’s learn some new words.1)block [blɒk] n. 块a block of stone 一块石头eg. Every block of stone is different.2）stripe [straɪp] n. 条纹eg. This block of stone is different in color and stripe.3）crack [kræk] n. 裂缝eg. There are some cracks on the stone.4) critical ['krɪtɪkl] adj. 挑剔的be critical on/ about / of sth 对。
文秘英语Unit 6 (2)
Passage
Listen to the passage, and fill in the blanks. You will hear the tape twice.
New technologicaldevelopments in the office have brought about great changes for secretaries. Much time-consuming and tedious work formerly _____ performed manually now be done by _machines operating at incredible can speeds; data can be transmitted instantly via telecommunications networks ; ____ and much of the paperwork generated by office procedures has been eliminated. These developments have led to such terms as ― office automation ______ ___ ― (OA), the ―electronic office‖, and the ― paperless office ‖. Automated and electronic practices may have reduced much of the paperwork, but the modern to be paperless office is unlikely ____________. Although many files are now stored ____ electronically, a ―hard copy‖ (paper and similar records) is still considered desirable for particular situations: as a___________ in case of computer or back-up power failure; as a means of storing more permanent information ; or as more appropriate means of keeping records, like in the case of birth certificates , originals of contracts ,______________of associations, etc. memorandums
文秘英语(第二版)参考答案
写在前面的话各位老师：您们好。
欢迎使用劳动版专业英语教材。
如果您在使用中发现问题，或者有任何建议和意见，可与我们联系：联系人：赵硕联系电话：64962011电子邮箱：zhaos@文秘英语（第二版）参考答案Unit 1Lesson1Look and Learn1 cabinet2 monitor3 telephone4 green plant5 hand-shake6 stampDialogueA 1 secretary 2 Mr. Zhang Ming 3 Mr. Richard Thomson ReadingA smile( e ) handshake( a ) slippers( d )T-shirt( f ) suit( c ) shout( b )B Good Impression: smile handshake suitBad Impression: slippers T-shirt shoutLesson 2Look and Learn1 printer2 copier3 fax machine4 scanner5 shredder6 projectorDialogueB 1 receiving guests 2 dealing with phone calls3 taking charge of other basic duties.4 Reading, sorting and organizing a variety of mails5 compose letters6 write notes7 assist in preparing reports, memo8 arrange the business travels for me9 harmonize the relationship10 fileReadingA endless urgency deadline distinguish reasonable secretaryB chat( e ) discuss( d ) smoke( b )angry( a ) type( c ) quarrel( f )C Proper Activities: discuss typeImproper Activities: chat smoke angry quarrelLesson 3Look and Learn1 sofa2 safe3 conference table4 air conditioner5 shield6 potted landscape DialogueA 1 ( d ) 2 ( a )3 ( b )4 ( c )ReadingA file box ( d ) baby bed ( c ) toy ( f )swing ( b ) mural ( e ) bike ( a )B Acceptable: file box muralUnacceptable: baby bed toy swing bikeLesson 4Look and Learn1 energy saving lamp2 recycle3 save waterDialogueA 1 regulate our power use2 get small plants in the office3 implement a recycling program4 turn off the lights when leaving the office5 use energy-saving equipmentB1—c 2—d 3—b 4—aReadingA 1 Yes 2 No 3 Yes 4 NoB significant replace unnecessary scratch incentive benefitUnit 2Lesson1Look and Learn1 calculator2 note book3 scissorsDialogueA 1 quite smooth2 greeting the visitors3 standing to greet a new guest at the tableReadingA 1 C 2B 3 AB business toward contactenthusiasm impression handshakeLesson 2Look and LearnB 1 equipment 2 reception desk 3 registerDialogueA 1 No 2 Yes 3 No 4 YesB1-c 2-d 3-b 4-aLesson 3Look and Learn1 cordless phone2 laptop3 headsetDialogueA 1 to try to answer the telephone by the second or third ring2 to say your name when you answer the telephone3 to have a smile on your face when talking to the customer on thetelephone4 to repeat the question5 to end the call with a warm “Thank you for your call”ReadingA record ( e ) smoke ( f ) eat ( a )noisy ( c ) sleepy( d ) smile ( b )B Acceptable: record smileUnacceptable: smoke eat noisy sleepyLesson 4Look and Learn1 scratch pad2 telephone answering machine3 messageDialogueA 1 Yes 2 No 3 Yes 4 NoB1-d 2-c 3-a 4-bUnit 3Lesson1Look and LearnB 1 airline 2 weather forecast 3 transportationDialogueA 1 New York2 six3 the lake viewReadingA 1 Destination2 Date and time of departure and arrival3 Transportation4 Hotel accommodation5 Appointment6 Reference materialsB 1 Details2 the boss3 the relevant personsLesson 2Look and Learn1 boarding pass/boarding card2 Electric Boarding Pass3 passport4 visa5 airline ticket6 train ticket7 coach ticket 8 steamer ticket DialogueA1-b 2-c 3-d 4-aB 1 B 2 B 3 CReadingA 1 Yes 2 No 3 No 4 YesB experience transportation destination developmentLesson 3Look and Learn1 lobby2 reception3 single room4 double room5 business suite6 double entry suiteDialogueA 1 A 2 A 3 CReadingA single room( d ) MGM Grand ( b ) Luxor ( c )Burj Al-Arab ( a ) double room ( e ) business suite ( f ) B Famous Hotel: Burj Al-Arab MGM Grand LuxorRoom Style: single room double room business suiteLesson 4Look and LearnA 1 soup 2 fish 3 beef4 fruit5 champagne6 dessertC 1 Excluding 2 concernedDialogueA1-b 2-a 3-d 4-cReadingA 1 in advance2 check3 early than lateB restaurant advance additionconcerned amount dependUnit 4Lesson1Look and Learn1 platform2 backdrop3 microphone4 scroll5 stationery6 document DialogueA 1 to ask yourself whether the meeting is necessary or not2 to prepare a notice3 to check the conference room againB 1 d 2 c 3 a 4 b ReadingA 1 C 2 C 3 AB 1 No 2 Yes 3 No 4 YesLesson 2Look and Learn1 white board2 board maker3 pin wallReadingA 1The relevant person or audience2 The subject matter3 The date and Time4 The place5 The things needed to be notified, etcB notice aspect audiencerelevant announcementLesson 3Look and Learn1 cup2 USB flash disk3 mouse matDialogueA pen ( b ) notepad ( d ) stamp ( e )clear bag( f ) pet ( c ) car ( a )B Can be sent to the guests: pen notepad stampC an’t be sent to the guests: clear bag pet carReadingA 1 Yes 2 No 3 Yes 4 NoC1-b 2-d 3-a 4-cLesson 4Look and Learn1 digital recorder/ voice tracer2 take the minutes3 message board ReadingA 1 minutes 2 tape recorder 3 transcribeCUnit 5Lesson1Look and Learn1 audience2 memo3 coworkersReadingA 1 organize your thoughts before writing the memo2 understand the basic format of a memo3 simplify the information4 avoid any statements that are not directly related to the purpose of thememo5 include everyone6 check your spellingB statement personal workplace distract understandLesson 2Look and Learn1 negotiate2 gummed label3 giftDialogueA 1B 2C 3 CReadingA 1 Yes 2 No 3 No 4 YesB1-c 2-d 3-a 4-bLesson 3Look and Learn1 sign pen2 signature flag3 ink deviceDialogueA champagne ( d ) contract ( e ) wind bell ( f )flower( a ) balloon( b ) stage ( c )B suitable for the negotiation: champagne contract flowerunsuitable for the negotiation: wind bell balloon stage ReadingA 1 legal 2 signed 3 attorneyLesson 4Look and Learn1 envelope2 letter opener3 congratulationDialogueA 1 congratulation 2 confused 3 Mr. ThomsonB 1 write it as soon as possible2 brief and sincere3 express how much we hope for further cooperationReadingA1-C 2-A 3-CB deliver modest inexpensiveassociate sincerity faithfully。
秘书英语Unit6 When are you leaving for the business ev
Exporters by Commerce Arrange for the executive to be met at the foreign airport or for a car to
6.1 Sprsking Module
Task Two Pair Work
A: Please don’t worry about it. We’ll try our best. I think Grand Hotel is a nice option. It is within walking distance to the fair. You don’t have to take any taxi, shuttle bus or other vehicles. B: It is very considerate of you to do so. A: That’s all right. What projects should we discuss this time? B: We’d like to talk about your newly-developed decoration materials, especially Model XP. Please bring all the related samples if possible. A: Sure. Anything else? B: We’ll bring some samples of our kitchenware and bathroom appliances. We hope the cooperation between us will be expanded step by step. A: I’m glad to hear that. I’ll call you again when the reservation is made. B: Thank you for calling. Bye! A: Thank you. Bye!
文秘英语第一讲
6. 教学媒体和教学方法
• 本课程的教学媒体以文字教材和光盘教材为主， 辅以的网上辅导资料。 学习方式以课堂讲授和学 生课后自学为主。学生应认真学习文字材料，按 课程要求完成教材中的各项练习，并核对答案， 学会借助工具书解决学习中所遇到的问题。在学 习过程中，应针对同一份语言材料，结合所学办 公室文秘知识，进行多种形式的口、笔头操练， 做到举一反三、温故知新、融会贯通，以提高听、 说、读、写、译语言综合运用能力。
• 全书分为10个单元，围绕两条主线展开：一是秘 书基本专业知识的介绍，二是对学习者语言技能 和实际操作技能的培养。 • 每个单元围绕一个主题编写，全书十个单元基本 涵盖了秘书工作的基本知识。每个单元包括以下 几个部分： • 第一部分，“听力与会话”（Listening and Speaking），旨在培养学生的涉外英语口语交际 能力，内容涉及会面介绍、接听电话、接待来访、 活动安排、商务旅游、访问等。
《秘书英语》06Conferences and ExhibitionsWord免费范文精选
从秘书服装、宴会的饮酒常识、介绍的先后顺序,到安排商业午餐、名片的收受、WhiteTie与BlackTie的区别,均有详细的文字介绍。
Unit 6 Unit Six Conferences and ExhibitionsSecretary English从秘书服装、宴会的饮酒常识、介绍的先后顺序,到安排商业午餐、名片的收受、WhiteTie与BlackTie的区别,均有详细的文字介绍。
Objectives To grasp the words and expressions in this unit. To practice the situational dialogues skillfully. To be able to write notifications, agendas andminutes according to the given information.To know some cultural background knowledgeabout international exhibition.从秘书服装、宴会的饮酒常识、介绍的先后顺序,到安排商业午餐、名片的收受、WhiteTie与BlackTie的区别,均有详细的文字介绍。
Contents Ⅰ. Lead-inⅡ. Language Points Ⅲ. Classroom ActivitiesⅣ. Practical WritingⅤ. Exercises Ⅵ. Key to Exercises Ⅶ. Assignments从秘书服装、宴会的饮酒常识、介绍的先后顺序,到安排商业午餐、名片的收受、WhiteTie与BlackTie的区别,均有详细的文字介绍。
Ⅰ. Lead-inA business conference is formal, especially when itis a meeting between people from separate companies. Formal introductions and exchange of business cards are usually done at the beginning of the meeting. Usually a secretary should organize it well and keeps the pace of the meeting and makes the meeting as efficient as possible.从秘书服装、宴会的饮酒常识、介绍的先后顺序,到安排商业午餐、名片的收受、WhiteTie与BlackTie的区别,均有详细的文字介绍。
文秘英语unit-1
文秘英语
徐立乐
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• Text ---- reading • Dialogue---- speaking • Practical writing ---- writing • Exercise
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Unit 1 Reading
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Secretaries perform a variety of clerical and administrative duties needed to run an organization efficiently. Secretaries who coordinate office activities also make sure that correct information is given out to staff and clients. So managers, professionals, and other support staff rely on them to keep administrative operations under control. As a result, secretaries are needed in all types of firms and organizations.
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Situational Dialogues
•
Job interview
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• Present yourself in a favorable way • Stress your areas of competence • Do not exaggerate, tell the truth • Listen carefully and get involved in what
文秘英语Unit 6(kitty)
Video Demonstration
Exhibiting at trade fairs
Viewing
1.Which of the following is NOT mentioned by Mr. Robbins as a benefit of participating in trade fairs? A. Testing new markets. B. Demonstrating products or services. C. Learning about novelties
2. What is the reason for making use of trade fairs to build New business? A.Many new products are demonstrated there. B.Many customers and suppliers are concentrated in one place C.Many conferences are held there.
5.What does Mr.Robbins suggest John do? A. Writing a report on trade fairs. B. Writing a report on IT industry. C. Going to see an IT trade show.
Words and Expression
3.According to Mr. Robbins, what is essential to an exhibitor in participating in trade fairs? A. Promoting products or services. B. Demonstrating products or services. C. Choosing the right trade fair.
秘书英语 Unit 6
Unit 6 How Does a Secretary File Effectively?本单元教学要求：1．掌握公文立卷的方法2．学写祝贺信3．了解外交的相关知识Section 1 Doing Filing一、背景知识公文立卷就是按照公文的特征和联系将若干具有共同点和联系密切的公文组合成有机联系的集合体的活动。
公文共有特点，如作者、内容、地区等，是立卷工作的依据。
立卷工作主要包括两项工作：分类和组卷。
分类是将机关产生的公文按照一定的特点分成若干部分，组卷则是把每一小类的局部的公文，按照共同特点组成保管单位。
但二者又有相似之处：分类的方法主要是分析，分中有合，其分类结果是将具有不同特点的公文分别集合为不同类别；组卷的方法主要是综合，合中有分；其结果是将具有共同特征的单份公文集合为一个集合体（案卷）。
二、课前提问1.What is filing?ually, who is responsible for the filing system in a company?3.Do you know some filing instructions?4.What’s the significance of an effective filing system?5.What’s the essential rule for effective filing?三、语言学习1.so we did对了，我们写到前三条了。
so用于强调，置于句首，构成“so+主语+be动词、助动词”的排列，表示同意对方的话；比如：–He is the best student in this class.–他是班上最好的学生。
–Yes, so he is.–他的确是。
so置于句首，构成倒装句式“so+be动词、助动词+主语”表示“……亦如此，……也一样”。
比如：He’s a teacher and so is his wife.他是位教师，他妻子也是。
致用商务英语阅读(上)programme six Business Meetings
Can you tell us the Chinese meaning of the following words immediately?
6. expedient 7. elaborate 8. accordingly 9. supplementary 10. electronic
Furthermore, if you’re attending a meeting, arrive on time or even a few minutes early in case you need to take care of anything before the meeting or want to grab a beverage. Also, bring necessary materials such as a notepad and pen so During the Meeting If you’re the speaker, start your meeting on time and speak in a clear, calm voice. Keep eye contact with your listeners and make sure to stay on schedule. Don’t veer off into different subjects. Your listeners will appreciate the fact that they can follow your agenda and get what they need to know in an expedient manner.
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Secretary English
Comprehension of the Text
Read the text carefully, and choose the best answer for each of the following.
Secretary English
1. What plays a very important role in business world for most business people who must meet with colleagues inside and outside the organization?
Secretary English
press [pres] n. 新闻界 publicity [pʌb'lɪsɪtɪ] n. 宣传 comment ['kɒment] vt./n. 评论，注释 absolute ['æbsəluːt] a. 完全的，绝对的 preferable ['prefərəbl] a. 更可取的，更好的 reinforce [,riːɪn'fɔːs] vt. 加强
B. A secretary should always keep silent in different kinds of meetings.
the boss, • prepare a meeting efficiently, • keep notes and minutes during a meeting, • make English presentations
Secretary English
Words and Expressions
Secretary English
3. If the meeting needs publicity, the secretary should _____.
A. interview the boss or the leaders in the conference organizing committee
2. Before the secretary makes any arrangements, he or she must consult the boss or the conference organizing committee to _____.
A. get more information about the guests and visitors
Secretary English
4. Which of the following statements is true according to the passage?
A. A secretary plays a role as a record keeper and organizer of the meeting.
Secretary English
revision [rɪ'vɪʒən] n. 修订，修改 appropriate [ə'prəʊprɪɪt] a. 适当的 stuffy ['stʌfɪ] a. 不通气的，沉闷的 tension ['tenʃən] n. 紧张，不安 book [bʊk] vt. 预订 accommodation [ə,kɒmə'deɪʃən] n. 住处，膳宿 device [dɪ'vaɪs] n. 装置，设备
Secretary English
come in contact with sb. 和……有联系 organizing committee 组委会 be established in 立足于 be equipped with 装备 refer to 谈到，提到 remain silent 保持沉默 write up详细描写 a fair copy校正本，修订本
Secretary English
Unit Six Meetings
Unit Goals Words and Expressions Comprehension of the Text Exercises Practical Writing
Secretary English
Unit Goals
In this unit, you will learn how to : • talk about conference arrangement with
A. Business letters and memos. B. Business books and magazines. C. Business meetings and conferences. D. Business information and current news.
Secretary English
B. get suggestions on the main topic of the meeting
C. know the expenses they would like to pay after the meeting
D. know the final decisions on the main theme of the meeting
B. contact the press and invite some reporters and photographers
C. invite famous guests or important visitors to the meeting
D. write some articles about the meeting and mail them to the media