商务英语写作 备忘录与会议记录PPT课件
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Lecture 4 英文备忘录 会议记录
闪光词汇及词组： full-time: adj.全职的 reveal: v.揭示，展示，显示 illiteracy: n.文盲 contribute to:导致 severe: adj.严重的，严厉的，严峻的 duration: n.持续时间，为期 register: v.登记，注册 万能句型： …reveals the fact that… As a result, it has been decided that… Further suggestions will be appreciated so that the program can be more fruitful.
“事因”一项目前采用得较少。它可放在称 呼语之前，也可放在其后，前面可加 Re或 Docket, Subject。如果此项写在称呼语之 前，多从左边的顶格写起；若放在称呼语 之后，一般写在信笺正中。它多采用不完 整的句子，只需很少几个词，甚至一个词， 目的在于使收文人对文中的主要内容一目 了然，便于及时处理。 正文、结束语和署名等项与一般信件的格 式相同。
Chapter 4 英文备忘录 会议记录
备忘录是一种录以备忘的公文。在公文函件中， 它的等级是比较低的，主要用来提醒、督促对方， 或就某个问题提出自己的意见或看法。在业务上， 它一般用来补充正式文件的不足。它的内容可以 分为以下几项： 书端(Heading); 收文人的姓名、头衔、地址(Addressee’s Name, Title, Address)； 称呼(Salutation)； 事因(Subject)； 正文(Body) ； 结束语(Complimentary Close)； 署名(Signature)。
英文Memo备忘录写作指南及范例PPT课件
第8页/共15页
Example 2:
• Memo • To: All clerks • From: Henry (Director of Administrative
Office, Bank of Construction) • Date: April 20, 2011 • Subject: Office Hour Adjustment
第5页/共15页
• 内容：本部门已制定2006年第三季度的销售计划。 将于2006年6月19日下午1：00在本公司会议室开 会，讨论这一计划。并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
• Our department has made the sales plan of the 3rd quarter in 2006. To discuss the plan, a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th, 2006.
Thank you!
第14页/共15页
谢谢您的观看！
第15页/共15页
第7页/共15页
Example 2:
•
假设你是建设银行办公室主任Henry, 请你给银行全体
员工写一则备忘录，时间是2011年4月20，通知银行办公
时间的调整情况：从五月一日起，银行本部上午上班时间不
变，下午改为2：00到6：00。各储蓄所营业时间仍然为8：
00到5：00。望各自遵照执行，如有新的情况，及时与办公
office is in need of a new computer to
handle the ever-increasing mails from
Example 2:
• Memo • To: All clerks • From: Henry (Director of Administrative
Office, Bank of Construction) • Date: April 20, 2011 • Subject: Office Hour Adjustment
第5页/共15页
• 内容：本部门已制定2006年第三季度的销售计划。 将于2006年6月19日下午1：00在本公司会议室开 会，讨论这一计划。并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
• Our department has made the sales plan of the 3rd quarter in 2006. To discuss the plan, a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th, 2006.
Thank you!
第14页/共15页
谢谢您的观看！
第15页/共15页
第7页/共15页
Example 2:
•
假设你是建设银行办公室主任Henry, 请你给银行全体
员工写一则备忘录，时间是2011年4月20，通知银行办公
时间的调整情况：从五月一日起，银行本部上午上班时间不
变，下午改为2：00到6：00。各储蓄所营业时间仍然为8：
00到5：00。望各自遵照执行，如有新的情况，及时与办公
office is in need of a new computer to
handle the ever-increasing mails from
Module 10-Meeting Agenda and Minutes商务英语-会议日程和记录[优质ppt]
![Module 10-Meeting Agenda and Minutes商务英语-会议日程和记录[优质ppt]](https://img.taocdn.com/s3/m/c6c3077b5901020207409c5c.png)
textile weaving equipment.
c)To review the progress of the company’s recent sales program for its syntheticce of the next meeting.
Activity: Write a meeting agenda with the following
details.
会议：经理会议 时间：2004年5月10日星期一上午9点 地点：第一会议室 议程：
评估2004年春季销售进展 讨论下列人员谋求助理会计职位的申请： Mr. T.A. Grison，31岁，现任贸易促进委员会助理会计 Mr. B. Ball 27岁，现任N&B有限公司财务经理助理 Miss J. Simpson，26岁，现任本公司的会计助理 下次会议的时间和地点
The Agenda communicates（传达） important information such as:
topics for discussion presenter or discussion leader for each topic time allotment（分配） for each topic
lets participants know what will be discussed if it‘s distributed（分发） before the meeting. This gives them an opportunity to come to the meeting prepared for the upcoming （即将到来的）discussions or decisions.
备忘录(memo) PPT课件
her fourth year with SET Branch Company.
2. Donald Bush from the R&D Department. He is in his
second year with our headquarters.
They will be arriving in June 30. please make
目了然； 6. body:在以上书端内容下空一两行写正文（body），语
言简要明了，表达清楚；正文部分可免去称呼和客套语. 7. Reference Initials：有时在正文下空一行处需写上经手人
姓名或姓名首字母；该部分可省略. 8. 有些备忘录如需留副本，可加上cc.( carbon copy，副
11
Memorandum To: General Manager From: Wang Gang, Manager of Rongxin Ex-im Company Date: Sept.3 Re.: Delivery of Goods
Mr. Wang Gang called at 9 a.m. He says they haven’t received our goods so far. We should contact him immediately if we haven’t delivered the goods yet. Otherwise they would have to cancel the order.
arrangement for these two newcomers to have their own
office. Let me know if you need more details.
商务英语写作3备忘录
Business Writing in English
Unit 3: Memo
Learning Objectives 1.Case Study 2. Group Discussion 3. Situational Tt 3 : Memo
Memo
1 Case Study
❖ If you do not have the time to wash your lunch container or coffee mug, leave it by your desk until you are ready to wash it. Even two or three dirty plates will encourage every person thereafter to leave their unwashed, food-stained dishes and silverware in the sink. Conversely, studies have shown that when a sink is empty, people are more likely to wash their dishes immediately.
Notes:
What’s the purpose of writing a memo?
What are the components of a memo?
What are the requirements on the language used in a memo?
Memo
2 Group Discussion
❖ 2. The body text is the message. The message usually starts with a direct expression of the purpose. Then it is the discussion of the details, which usually follows an inverted pyramid order, i.e. from the most important to the least important, or from the general to the specific.
Unit 3: Memo
Learning Objectives 1.Case Study 2. Group Discussion 3. Situational Tt 3 : Memo
Memo
1 Case Study
❖ If you do not have the time to wash your lunch container or coffee mug, leave it by your desk until you are ready to wash it. Even two or three dirty plates will encourage every person thereafter to leave their unwashed, food-stained dishes and silverware in the sink. Conversely, studies have shown that when a sink is empty, people are more likely to wash their dishes immediately.
Notes:
What’s the purpose of writing a memo?
What are the components of a memo?
What are the requirements on the language used in a memo?
Memo
2 Group Discussion
❖ 2. The body text is the message. The message usually starts with a direct expression of the purpose. Then it is the discussion of the details, which usually follows an inverted pyramid order, i.e. from the most important to the least important, or from the general to the specific.
备忘录(memo)页PPT文档
(d o u b le -s p a c e d )
……………………………………………….
(s in g le -s p a c e d )
……………………………………………….
(s in g le -s p a c e d )
… … … … … … … … … … … ..
Te x t o f the m e m o
Brief introduction 备忘录是一种非正式的公文函件，通常用于在
公司内部快速、有效地传递关于人事任免、会议 通知、公司政策等方面的信息，是公司内部最普 通的书面交流形式。备忘录一般由日期、收件人、 发件人、事由和正文组成，有时也会包括一般书 信里常见的称呼语、结尾敬语和签名，但多数情 况下省略不用。备忘录一般简洁短小，结构清晰、 阅读方便、传递迅速。
头；
3. To:收件人姓名、职务等，可以免写称谓； 4. From:发件人姓名、职务等，免称谓； 5. Subject/ Re.:事由/主题，简要概括征文内容,使收件人一目
了然；
6. body:在以上书端内容下空一两行写正文（body），语言 简要明了，表达清楚；正文部分可免去称呼和客套语.
7. Reference Initials：有时在正文下空一行处需写上经手人姓 名或姓名首字母；该部分可省略.
To:
(d o u b le -s p a c e d )
F ro m : (d o u b le -s p a c e d ) S u b je c t:
T h e o rd e r o f th e s e ite m s m a y in fre q u e n tly v a ry.
(d o u b le -s p a c e d )
商务英语写作 备忘录
They don not need insurance and we will pay for sea transport.
A
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
A
11
Types of Memos
❖ 1. Instruction Memo( 指示性备忘录) ❖ Style: simple and direct. ❖ Content: ❖ 1) INTRODUCTION,
2) DETAILS 3) RESPONSE OR ACTION TO BE TAKEN 4) CONCLUSION
A
7
Practice 1
❖ Your company’s Sales Director is visiting you next Thursday morning.
❖ Write a memo to your assistant, Kerstin: ❖ Telling her about the visit; ❖ Explaining the reason for the visit; ❖ Saying what information the Sales Director will
A
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
A
11
Types of Memos
❖ 1. Instruction Memo( 指示性备忘录) ❖ Style: simple and direct. ❖ Content: ❖ 1) INTRODUCTION,
2) DETAILS 3) RESPONSE OR ACTION TO BE TAKEN 4) CONCLUSION
A
7
Practice 1
❖ Your company’s Sales Director is visiting you next Thursday morning.
❖ Write a memo to your assistant, Kerstin: ❖ Telling her about the visit; ❖ Explaining the reason for the visit; ❖ Saying what information the Sales Director will
商务英语写作课件Unit14MeetingAgenda
►The chairman called the meeting to order at 3:00 pm
►The Sales Manager Mr. Alan Smith made a brief report
►The next meeting will be held on March 20, 2019
►the interflow of technique and experience
►技术和经验交流
►the newly appointed treasurer ►新任财政主管/经理
►the cutting down on lunch allowance
►降低午餐补贴 ►the conference room 会议室 ►adjourn at … …休会/ 结束
►The chairman first asked Miss Sue Chen, the Personnel Manager, to report the staff changes. Miss Sue Chen said that the Treasurer had resigned by the end of December and Mr. Edward Lee had been appointed to replace him.
►Matters arising from the report. ►报告中发现的问题.
►The quotation received from … ►从…(公司)收到的报价单/ 报表
►To review = to evaluate = to examine
►审查,评估
►The progress of sales program ►销售进展情况
国际商务英语写作Chapter 9备忘录、会议记录等
3. 电话留言（1）
电话留言 电话留言（Telephone message）是收话人不 在时，接线员或办公室同事所记录的留言。 有的公司有专门的电话留言条，一般情况下 写在纸条上。
在一些商务英语考试中，常出现要求学生填 写电话留言确实不可小觑。 例如：
本处所阐述的是办公备忘录（office memo）, 它常用于机关、公司等组织内部，用来联系 工作，交流信息、处理一般业务时使用频率 较高的一种简便交流方式。虽然备忘录采用 了书面形式，但却不像正式公文那样严格， 语言较为通俗，以便达到简明易懂、切题的 目的。备忘录具有保留价值，可供以后参考。 以下是一备忘录式样：
3. 电话留言（2）
Telephone Message
To : Peter Johnson
Date: 8/20/2016
From : Daniel Bishop
Time: 10:30 AM
Telephone : (021) 64391822
Subject: L/C
Message :
Daniel Bishop from SCF Company called about amendment of L/C. Please phone him this evening
第九章 备忘录、会议记录等
1. 备忘录（1）
备忘录（memorandum , 一般用缩写memo ） 是一种录以备忘的公文，它有两层意思： 一是指公司内部用来传递信息的类似留言 条的文本，主要用来提醒，督促对方；另 一种是指各国家政府之间，在外交公文函 件中经常使用的文体，它具有法律约束性。
1. 备忘录（2）
2 .会议记录（3）
2．会议内容。这是记录的主要部分，包括主 持人发言，报告或传达上级部门的指示，讨 论和决议等事项。这部分的内容应按会议不 同要求，有的作简要记录，有的作详细记录。 简要记录通常只把会议的主题、讨论的中心、 报告的重点、决议的要点等简要地记录下来， 而详细记录则要求将每一个人的发言内容以 及会议进展的情况尽量详细地记录下来。决 议表决的详情也要作记录。
商务英语写作教程(第三版)课件：Meeting minutes
Qian Huilin, manager of Department A
Chen Zhen, manager of Department B
Zhang Yan, manager of Department C
Li Jing, manager of Department D
Zhao Qiang, manager of Department E
商务英语写作教程（第三版）
Meeting Minutes
The minutes of a meeting are a record of what happened, what was decided, and what actions will be taken as a result of the meeting. They should be written for every meeting, and presented at the next meeting or beforehand. Minutes should be written in the third person, for example, the minutes should say "The Board decided..." instead of "We decided...". Minutes need not be typed on a computer. Readable handwriting is fine. The body of each topic should include the important points of the discussion and what action will be taken along with who will take the action and when it will be done. Someone who has never been to the meeting should be able to understand the minutes.
会议记录英文介绍(课堂PPT)
会议开始之t’s quickly go over the minutes from our last meeting. （开始前，我们先检查上次的会议记录。）
5
Where and when the meeting took place Who was there and who was not; What has been decided for the group Who has agreed to do what.
重要的会议记录，由主持人和记录人进行认真 校对后，分别签名，以对此负责。
14
Minutes of the monthly meeting of t1h5e Labor Grievances Committee The Slate and Johnson Luggage Company Employees’ canteen, September 23, 2003
10
Opening statement
This part provides the background information about items to be discussed. It can show who was responsible for putting the item before the meeting, what were the reasons for the previous history of the matter.
21
Thank you
1
Minutes
会议记录
2
Minutes are the instant written record of a meeting or hearing. They typically describe the events of the meeting, starting with a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.
5
Where and when the meeting took place Who was there and who was not; What has been decided for the group Who has agreed to do what.
重要的会议记录，由主持人和记录人进行认真 校对后，分别签名，以对此负责。
14
Minutes of the monthly meeting of t1h5e Labor Grievances Committee The Slate and Johnson Luggage Company Employees’ canteen, September 23, 2003
10
Opening statement
This part provides the background information about items to be discussed. It can show who was responsible for putting the item before the meeting, what were the reasons for the previous history of the matter.
21
Thank you
1
Minutes
会议记录
2
Minutes are the instant written record of a meeting or hearing. They typically describe the events of the meeting, starting with a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.
商务英语写作 备忘录与会议记录
13
Chapter
Memos and Minutes
2. Minutes
Writing principles: • Start with the time, date and place of the
meeting.
• Clearly state who attended the meeting and who was absent.
13
Chapter
Memos and Minutes
2. Minutes
• Minutes refer to a summarized or condensed record of what has taken place in a meeting. It is a written record to be kept for future reference. It may record the past activities, new decisions and polices, and describe the decision-making process.
It is better not to write the month in abbreviated form. • Subject—It is the topic of the memo. It must be brief
and clear. • Body—It is the message itself and often written briefly.
Chapter 13
Memos and Minutes
备忘录与会议记录
13
Chapter
Memos and Minutes
Contents of this chapter
会议记录的书写 ppt课件
Adjournment The meeting was adjourned at 11:00 Respectfully submitted
Conclusion
1. contents （会议内容 ）
Time Order
(时间顺序)
5. Date of the next meeting （下次会议时间）
(time ,date, place )
6. Ending-Time （会议结束时间）
7. Signature（签名）
Contents（内容）
1. Name 2. The time , date , place 3. Attendants and absents 4. *Things happened 5. The date of the next meeting 6. Ending-Time 7. Signature.
1. Name
Байду номын сангаас
2. The time , date ,place 3. Attendants and absents
↓
basic introduction
4.* *Things happened（会上发生的事）
Report Proposal (报告) （提议）
New policies（新政策） Resolution （决议） ………….
Report The head of marketing department released the
Proposals Mary Jane said that …… Peter Black proposed that……. Date of the next meeting The further meeting will be held on October 16th, 2010.
备忘录(memo) PPT课件
her fourth year with SET Branch Company.
2. Donald Bush from the R&D Department. He is in his
second year with our headquarters.
They will be arriving in June 30. please make
June 12, 2006
Here are the two people transferring from our
headquarters to your branch company on July 1:
1. Caroline Harrison from the Sales Department. She is in
arrangement for these two newcomers to have their own
office. Let me know if you need more details.
5
备忘录写作的语言
❖ 备忘录通常用于以下几种情况： ❖ 第一，向某人某部门提供信息； ❖ 第二，确认在会议或电话中达成的协议或安排； ❖ 第三，落实具体事项； ❖ 第四，提供有关指示、说明或责任的记录。 ❖ 上面提到备忘录的语言应力求简洁、正确，语
Recreation Center at its meeting this morning. We are very
happy to provide facilities that will contribute to the physical
fitness of all our employees.
2
备忘录的主要内容及书写格式如下： 1. 最上端中央写上 “Memo”或 “Memorandum”; 2. Date:日期；有时无此项，日期直接写在右上角或左边开
商务英语写作-MEMOppt课件
As far as formality is concerned, a memo is something between a business letter and a note.
In the way of the tone of memos, a major consideration should be over the status of the sender and the recipient in the organization.
.
Format
DATE: current date SUBJECT: The subject line should be specific
enough to convey the main purpose of the memo E.g. “Mandatory Employee Benefits Meeting” rather than “Meeting”
Closing segment: an action statement, requiring action from
recipient, or informing action to take.
.
Guidelines
All lines of the memo begin at the left margin. The text begins two spaces after the subject line. Memos do not begin with a salutation. No closing remark such as ‘Sincerely’ or ‘Best regards’
.பைடு நூலகம்
Examples
We should take determined effort to respond positively to the need for producing a practical and visible plan that can bring about absentee reduction and efficiency promotion.
In the way of the tone of memos, a major consideration should be over the status of the sender and the recipient in the organization.
.
Format
DATE: current date SUBJECT: The subject line should be specific
enough to convey the main purpose of the memo E.g. “Mandatory Employee Benefits Meeting” rather than “Meeting”
Closing segment: an action statement, requiring action from
recipient, or informing action to take.
.
Guidelines
All lines of the memo begin at the left margin. The text begins two spaces after the subject line. Memos do not begin with a salutation. No closing remark such as ‘Sincerely’ or ‘Best regards’
.பைடு நூலகம்
Examples
We should take determined effort to respond positively to the need for producing a practical and visible plan that can bring about absentee reduction and efficiency promotion.
商务英语写作3-4会议纪要课件
j Module 4: Minutes
Objectives
In this module, you are expected
to learn about the format and the necessary parts of a minutes；
to write a minutes with correct format and sufficient information. Minutes
Minutes
Minutes
Summary
The format of meeting minutes 9) Speakers’ reports, like Treasurer’s report; Executive officer’s report; Committee reports; Election report; etc. 10) Other current business. 11) Old business 12) New business 13) Adjournment – Day, date, and time of next meeting, if announced. 14) Signature line for individual signing the minutes.
At last, you should pay attention that there is no complimentary closing at the end of meeting minutes.
Minutes
Minutes
Summary
— During the Meeting 1) Pass around an attendance sheet. 2) Get a list of committee members and make sure you know who
Objectives
In this module, you are expected
to learn about the format and the necessary parts of a minutes；
to write a minutes with correct format and sufficient information. Minutes
Minutes
Minutes
Summary
The format of meeting minutes 9) Speakers’ reports, like Treasurer’s report; Executive officer’s report; Committee reports; Election report; etc. 10) Other current business. 11) Old business 12) New business 13) Adjournment – Day, date, and time of next meeting, if announced. 14) Signature line for individual signing the minutes.
At last, you should pay attention that there is no complimentary closing at the end of meeting minutes.
Minutes
Minutes
Summary
— During the Meeting 1) Pass around an attendance sheet. 2) Get a list of committee members and make sure you know who
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Tips for a good memo body (additional):
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
Contents of this chapter
I. Introduction II. Sample Analysis III. Sample Contrast IV. Useful Patterns and Sentences
7
13
Chapter
Memos and Minutes
1. Memos
A good memo body shall:
• Be brief. As a tool of efficient internal communication, memos should be concise. You can only convey what you intend to say. You should avoid redundancy in your message.
• Memo (or Memorandum)—It is the word written at the top center of the paper.
• To—It is followed by the name of the receiver. • From—It is followed by the name of the sender. • Date—It is usually written in “Month Day, Year” form.
It is better not to write the month in abbreviated form. • Subject—It is the topic of the memo. It must be brief
and clear. • Body—It is the message itself and often written briefly.
Memos and Minutes
1. Memos
• It usually omits the letterhead, salutation, complimentary close and signature that are commonly used in business letters. It is efficient because it conveys the author's ideas quickly and directly to the reader.
1. Memos 2. Minutes
3
13
Chapter
Memos and Minutes
1. Memos
• Memo, short for memorandum, is a simple and efficient message that is used to remind people of or draw people’s attention to certain matters.
• Have a single topic. An effective memo usually discuses a single topic; thus the reader may concentrate on the subject.
8
13
Chapter
Memos and Minutes
1. Memos
6
13
Chapter
Memos and Minutes
1. Memos
A good memo body shall:
• Use a conversational tone.
✓ Since the reader and the author are familiar, you may use ordinary words, first-person pronouns, but it doesn’t mean that you can be casual with your writing.
2
13
Chapter
Memos and Minutes
I. Introduction
• The letters we discussed in the previous chapters are mostly written communication between companies, while memos and minutes are common forms of communication within a company.
• A memo may communicate information, announce policies, instruct employees, make requests or offer advice.
5
13
Chapter
Memos and Minutes
1. Memos
A well-written memo usually consists:
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
Contents of this chapter
I. Introduction II. Sample Analysis III. Sample Contrast IV. Useful Patterns and Sentences
7
13
Chapter
Memos and Minutes
1. Memos
A good memo body shall:
• Be brief. As a tool of efficient internal communication, memos should be concise. You can only convey what you intend to say. You should avoid redundancy in your message.
• Memo (or Memorandum)—It is the word written at the top center of the paper.
• To—It is followed by the name of the receiver. • From—It is followed by the name of the sender. • Date—It is usually written in “Month Day, Year” form.
It is better not to write the month in abbreviated form. • Subject—It is the topic of the memo. It must be brief
and clear. • Body—It is the message itself and often written briefly.
Memos and Minutes
1. Memos
• It usually omits the letterhead, salutation, complimentary close and signature that are commonly used in business letters. It is efficient because it conveys the author's ideas quickly and directly to the reader.
1. Memos 2. Minutes
3
13
Chapter
Memos and Minutes
1. Memos
• Memo, short for memorandum, is a simple and efficient message that is used to remind people of or draw people’s attention to certain matters.
• Have a single topic. An effective memo usually discuses a single topic; thus the reader may concentrate on the subject.
8
13
Chapter
Memos and Minutes
1. Memos
6
13
Chapter
Memos and Minutes
1. Memos
A good memo body shall:
• Use a conversational tone.
✓ Since the reader and the author are familiar, you may use ordinary words, first-person pronouns, but it doesn’t mean that you can be casual with your writing.
2
13
Chapter
Memos and Minutes
I. Introduction
• The letters we discussed in the previous chapters are mostly written communication between companies, while memos and minutes are common forms of communication within a company.
• A memo may communicate information, announce policies, instruct employees, make requests or offer advice.
5
13
Chapter
Memos and Minutes
1. Memos
A well-written memo usually consists: