Meeting Minutes

formality: formal tone: objective (no opinions, but facts)
Βιβλιοθήκη Baidu
Definition
Minute is a summarized record of what has taken place in a meeting. It is a written record to be kept for future reference. It may record review of the past activities, new decisions and polices, and provide the decisionmaking process.
Format

Minutes of the meeting of … XXXX (Co. Name) Date PRESIDING: PRESENT: ABSENT: APOLOGIES FOR ABSENCE:

2. Body:
The topic of the meeting 会议主题 Items of old business 旧事项: Minutes of the previous meeting (note any corrections and state the Action taken on the last meeting’s Minutes. Items of new business 新议题: Statements of what actually occurred at the meeting Any Other Business (AOB)
Meeting Minutes

What is meeting minutes?
a record of discussion and decisions made at a meeting.

What tense you should choose?
past tense
What skills you should use?

Three sections


Opening statement----the background Points in discussion Conclusions----resolutions or recommendations or decisions reached
Sample

key information
1) 2)
3)
4)
Where and when the meeting took place Who was there and who was not What has been decided for the group Who has agreed to do that

Therefore, most minutes can be divided into the following parts: Heading Body Signature of the minutes recorder
1. Heading
1) Meeting title (regular, special, or annual) 2) The name of the group/organization holding the meeting 3) Time, date and place of the meeting 4) The name of the presiding officer and minutes recorder 5) List of people attending 6) List of absent member of the group
Minutes of the monthly meeting of the Labor Grievances Committee The Slate and Johnson Luggage Company Employees’ canteen, September 23, 2013 Presiding: Mr. Falk | Charing: Mr. Falk Present: Mr. Baum Ms. Dulugatz Mr. Fenster Ms. Liu Ms. Sun Absent: Ms. Penn
Labor Grievances Committee of the Slate and Johnson Luggage Company Minutes of the monthly meeting held on September 23

Venue: employees’ cafeteria Presiding: Mr. Falk Present: Mr. Baum, Ms. Dulugatz, Mr. Fenster, Ms. Liu. Absent: Ms. Pen
1. 2.
3.
4. 5. 6.
The chairman called the meeting to order at 4:00 p.m. As the first item on the agenda, the minutes of the previous meeting (August 21) was read by the Secretary Ms. Liu. Then Mr. Falk corrected a mistake made in the minutes that it was Ms. Dulugatz, not Ms. Penn to conduct a study of the employee washroom in the warehouse. The correction was approved by all present. Mr. Fenster summarized the results of a survey of office employees. He was going to write a report on this and present it to the Board of Directors.
It was agreed that the next meeting would be held on October 22, at 4 p.m. in employees’ cafeteria.
The meeting adjourned at 5:15 p.m
Respectfully submitted ×××, Secretary
The next meeting will be held at the same time and place on October 22, 2003.
The meeting adjourned at 5:15 p.m.
Prepared by Ms. Liu, Secretary

Translation: 下午2点半在工会会议室召开会议，讨论国内市场销 售中出现的问题。 A meeting was held at 2:30 p.m. today in the Union Hall to discuss problems arising from domestic sales. 张晓华于上午十点半宣布开会。 The meeting was called to order by Zhang Xiaohua at 10:30 a.m. 出席会议者包括…… The attendance/ Those present included …





会上通过了5月20日上午十点举行的上次会议的纪要。 Minutes of last meeting held on 20th May, at 10 a.m., were approved. 主席宣布李小海当选为销售经理。 The Chairman announces that Mr.Li Xiaohai has been elected Sales Manager. 20张赞成票，5张反对票，2张弃权票。 There were 20 affirmative votes, 5 negative votes and 2 abstentions.



The meeting was called to order by Mr. Falk at 4 p.m. Minutes of previous meeting held on August 21 were approved with the following correction : Ms. Dulugatz, not Ms. Pen, to conduct study of employee washroom in warehouse. Mr. Fenster presented results of survey of office employees. The attendants agreed on most frequent complaints. Mr. Fenster is to arrange to present these complaints to Board of Directors.

Write a meeting minutes with the following information.
Situation: 作为Slate & Johnson 箱包公司劳资协调委员会的秘书，你 要为2013年9月23日的每月例会做一份会议记录。请根据下 边几个要点用英文写一份完整的会议记录。 1. 开会时间：下午四点；开会地点：员工餐厅 2. 主持人：Mr. Falk 3. 出席者：Mr. Baum, Ms. Dulugatz, Mr. Fenster, Ms. Liu, Ms. Sun；缺席者：Ms. Penn 4. 会议内容：秘书宣读前次会议记录（8月21日），主持人就 其中的部分内容做了修正，应该是 Ms. Dulugatz而不是Ms. Penn对仓库里的员工专用洗手间做调查，修正被通过；Mr. Fenster对办公室员工所作的调查进行总结，他将就其写一 份报告递交董事会。 5. 下次会议：十月二十二日（时间地点相同） 6. 会议结束时间：下午五点十五分