14、销售业务内部作业指导手册流程图(英语版)
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Procedure Activity
Distributor receives quotation and confirms order, and then CIC comes to evaluate and analyze the order. Both parties sign the sales contract and make PI. (general market) provides L/C application. (general market) Check L/C application and give modified advice. Pay for the order or provide L/C based on the advice of preliminary check. (Key market, Major products of standard status can move into the step directly) prepare the Confirmation of sales order and L/C (general market paying by Reviews Sheet for L/C) Check Confirmation of sales order and L/C（(general market paying by L/C) and will enter into the procedure of delivery arrangement.
Outputs/Tools
Application for Delivery Application for Delivery Application for Delivery Application for Delivery Application for Delivery Application for Delivery Application for Delivery
N Y Make Final Statement
Arrange delivery
3 working days 1 working day 2 working days
Finance Dept. . reports Operating Performance of company after review
Confirmation of Sales Order Confirmation of Sales Order Confirmation of Sales Order Confirmation of Sales Order Monthly Production, Stocks and Delivery Report
Sales Dept.
The same working day
Operator of Sales Region
12
Receive L/C 20 days before delivery and check the related terms, then present to logistics Dept. to review. Check the related terms of L/C.
Name : Flow Chart for Internal Operation Procedure of Sales (Regular Order)
Time Sales Region
Evaluate and analyze the plan for rolling order
Vice GM
Distributor
A
Check the Confirmation of sales order
N Y
Review the Application for Delivery
Prepare Confirmation of sales order（and Reviews Sheet for L/C）
1 working day
X working days
Sign sales contract with distributor and make PI.
general market
Provide L/C application Preliminary Check of L/C application
X working days 1 working day
Prepare Confirmation of Sales Order （and Review Sheet for L/C ）
Pay by TT or open L/C based on the preliminary check
Check the Confirmation of sales order and L/C
6
Operator of Sales Region
1 working day
Confirmation of Sales Order (Review Sheet for L/C)
Logistics Dept.
7
Logistics Dept.
The same working day
Confirmation of Sales Order (Review Sheet for L/C)
Executants
Runtime
Outputs/Tool s
Major Products Information, Quotation Sheet
Recipient
1
Distributor
Operator of Sales Region
2
Operator of Sales Region Distributor
Service Dept.
Logistics Dept.
Finance Dept.
1 working day
Confirm order with distributor
Major products of 1 working day standard condition in key market can enter into the step directly
Name : Explanation for Flow Chart for Internal Operation Procedure of Sales (Regular Order)
Procedure
14
Activity
Fill in the Application for Delivery after completion of the production Check the payment of balance (T/T), L/C Check the payment of balance (T/T), L/C Check the Application for Delivery Check the Application for Delivery Review the Application for Delivery Review the Application for Delivery Arrange delivery Make Final Statement for finance Dept. to balance account. Accountant makes a balance of account with sales Region monthly and check. Finance Dept. reports Operating Performance of company after Reviewed by vice GM.
Operator of Sales Region /NO
Name : Explanation for Flow Chart for Internal Operation Procedure of Sales (Regular Order)
PΒιβλιοθήκη Baiduocedure
8
Activity
Check Confirmation of sales order and (general market) advance payment or L/C. Check the Confirmation of sales order Check the Confirmation of sales order Review the Confirmation of sales order Review the Confirmation of sales order
Operator of Sales Region
1 working day
Review Sheet for L/C
Logistics Dept.
13
Logistics Dept.
The same working day
Review Sheet for L/C
Operator of Sales Region
Place order to plant and trace the production
N Y Receive L/C and check the related terms 20 days before delivery.
Fill in the Application for Delivery after completion of the production
Vice GM/ YES
9
Sales Dept.
Operator of Sales Region/ NO
10
Vice GM
Sales Dept./YES
10
Vice GM
Operator of Sales Region / NO
11
Place order to plant and trace the production.
posting
Make a balance of account with sales Region Monthly and check .
Name : Explanation for Flow Chart for Internal Operation Procedure of Sales (Regular Order)
1 working day Some working days 1 working day Some working days
Sales Contract, P/I
Distributor
3
Logistics Dept.
4
Logistics Dept.
Distributor
5
Distributor
Operator of Sales Region
Executants
Operator of Sales Region Finance Dept. Finance Dept. Sales Dept. Sales Dept. Vice GM Vice GM Logistics Dept. Sales Region
Runtime
1 working day
Check the related L/C terms.
1 working day
Check the Application for Delivery N Y Y
Check the Application for Delivery
N
Check the payment of balance (T/T), L/C
Y
Check the Confirmation of sales order and L/C
N
N
Y
A
Name : Flow Chart for Internal Operation Procedure of Sales (Regular Order)
Time Sales Dept. Vice GM Sales Region Finance Dept. GM Logistics Dept.
Executants
Finance Dept.
Runtime
The same working day
Outputs/Tools
Confirmation of Sales Order Sales Dept.
Recipient
9
Sales Dept.
The same working day The same working day The same working day The same working day
Distributor receives quotation and confirms order, and then CIC comes to evaluate and analyze the order. Both parties sign the sales contract and make PI. (general market) provides L/C application. (general market) Check L/C application and give modified advice. Pay for the order or provide L/C based on the advice of preliminary check. (Key market, Major products of standard status can move into the step directly) prepare the Confirmation of sales order and L/C (general market paying by Reviews Sheet for L/C) Check Confirmation of sales order and L/C（(general market paying by L/C) and will enter into the procedure of delivery arrangement.
Outputs/Tools
Application for Delivery Application for Delivery Application for Delivery Application for Delivery Application for Delivery Application for Delivery Application for Delivery
N Y Make Final Statement
Arrange delivery
3 working days 1 working day 2 working days
Finance Dept. . reports Operating Performance of company after review
Confirmation of Sales Order Confirmation of Sales Order Confirmation of Sales Order Confirmation of Sales Order Monthly Production, Stocks and Delivery Report
Sales Dept.
The same working day
Operator of Sales Region
12
Receive L/C 20 days before delivery and check the related terms, then present to logistics Dept. to review. Check the related terms of L/C.
Name : Flow Chart for Internal Operation Procedure of Sales (Regular Order)
Time Sales Region
Evaluate and analyze the plan for rolling order
Vice GM
Distributor
A
Check the Confirmation of sales order
N Y
Review the Application for Delivery
Prepare Confirmation of sales order（and Reviews Sheet for L/C）
1 working day
X working days
Sign sales contract with distributor and make PI.
general market
Provide L/C application Preliminary Check of L/C application
X working days 1 working day
Prepare Confirmation of Sales Order （and Review Sheet for L/C ）
Pay by TT or open L/C based on the preliminary check
Check the Confirmation of sales order and L/C
6
Operator of Sales Region
1 working day
Confirmation of Sales Order (Review Sheet for L/C)
Logistics Dept.
7
Logistics Dept.
The same working day
Confirmation of Sales Order (Review Sheet for L/C)
Executants
Runtime
Outputs/Tool s
Major Products Information, Quotation Sheet
Recipient
1
Distributor
Operator of Sales Region
2
Operator of Sales Region Distributor
Service Dept.
Logistics Dept.
Finance Dept.
1 working day
Confirm order with distributor
Major products of 1 working day standard condition in key market can enter into the step directly
Name : Explanation for Flow Chart for Internal Operation Procedure of Sales (Regular Order)
Procedure
14
Activity
Fill in the Application for Delivery after completion of the production Check the payment of balance (T/T), L/C Check the payment of balance (T/T), L/C Check the Application for Delivery Check the Application for Delivery Review the Application for Delivery Review the Application for Delivery Arrange delivery Make Final Statement for finance Dept. to balance account. Accountant makes a balance of account with sales Region monthly and check. Finance Dept. reports Operating Performance of company after Reviewed by vice GM.
Operator of Sales Region /NO
Name : Explanation for Flow Chart for Internal Operation Procedure of Sales (Regular Order)
PΒιβλιοθήκη Baiduocedure
8
Activity
Check Confirmation of sales order and (general market) advance payment or L/C. Check the Confirmation of sales order Check the Confirmation of sales order Review the Confirmation of sales order Review the Confirmation of sales order
Operator of Sales Region
1 working day
Review Sheet for L/C
Logistics Dept.
13
Logistics Dept.
The same working day
Review Sheet for L/C
Operator of Sales Region
Place order to plant and trace the production
N Y Receive L/C and check the related terms 20 days before delivery.
Fill in the Application for Delivery after completion of the production
Vice GM/ YES
9
Sales Dept.
Operator of Sales Region/ NO
10
Vice GM
Sales Dept./YES
10
Vice GM
Operator of Sales Region / NO
11
Place order to plant and trace the production.
posting
Make a balance of account with sales Region Monthly and check .
Name : Explanation for Flow Chart for Internal Operation Procedure of Sales (Regular Order)
1 working day Some working days 1 working day Some working days
Sales Contract, P/I
Distributor
3
Logistics Dept.
4
Logistics Dept.
Distributor
5
Distributor
Operator of Sales Region
Executants
Operator of Sales Region Finance Dept. Finance Dept. Sales Dept. Sales Dept. Vice GM Vice GM Logistics Dept. Sales Region
Runtime
1 working day
Check the related L/C terms.
1 working day
Check the Application for Delivery N Y Y
Check the Application for Delivery
N
Check the payment of balance (T/T), L/C
Y
Check the Confirmation of sales order and L/C
N
N
Y
A
Name : Flow Chart for Internal Operation Procedure of Sales (Regular Order)
Time Sales Dept. Vice GM Sales Region Finance Dept. GM Logistics Dept.
Executants
Finance Dept.
Runtime
The same working day
Outputs/Tools
Confirmation of Sales Order Sales Dept.
Recipient
9
Sales Dept.
The same working day The same working day The same working day The same working day