商务英语报告

商务英语写作辅导资料五

主题：对Unit 5报告(Reports)知识点的补充

学习时间：2012年10月29日－11月4日

内容：

1. Introduction（概述）

The use of a report

Reports normally report the end product of thorough investigation and analysis. They present ordered information to decision-makers in various fields: business, industry, education, medicine, government, and etc.

A good report is about one clearly defined subject and is accurate and up-to-date. It includes everything the reader needs to know, and omits irrelevant information. It is easy to read and understand, and is clearly presented.

报告是通过彻底的调查和分析得出的最终产物，可为商业、工业、教育、医药、政府等各个领域和部门的决策者提供有条不紊的信息。

一篇好报告应具有主题清晰、内容精确和报道及时的特点。它通俗易懂，阐述清晰。

2. Types and contents of reports

It is important to remember that reports can be long, short, formal or informal.

Generally, we divide the types of reports according to the length of reports: long reports and short reports. Short business reports also include two types: short report in letter/memorandum form and formal short report.

A long report, meanwhile, is a formal report; it is a systematic, logical statement of facts, ideas, and recommendations commissioned by – and targeted to – a special reader who needs the report to make a sound business decision. It consists of prefatory parts, body of the report and supplementary parts.

Short report in letter/memorandum form is usually considerably longer than a business letter/memorandum. The content of such a report is more important and more permanent than that of the usual business letter/memorandum.

A formal short report may be an important report which transmits material with very little analysis, or it may be an analytical report that interprets the information submitted, or it may be a recommendation report that includes most features of information report, but also has an extra section advice on specific actions that could be taken to solve problem.

报告可以是长篇、短篇、正式或非正式的报告。

通常我们根据篇幅的长短将报告划分为长篇报告和短篇报告。短篇报告包括书信式或备忘录式短篇报告和正式短篇报告。

一篇长篇报告同时也是一篇正式报告，它对事实、观点和建议提供系统的、逻辑的陈述，它是受某人委托或是呈递给需要作出重要商业决策的当事人。

书信式或备忘录式短篇报告篇幅通常要比商务书信或备忘录长一些。这种报告的内容要比一般的商务书信或备忘录的内容更重要，保存更长久。

一篇短篇正式报告可以是一篇信息型报告，仅提供事实，并不进行分析；或是一篇分析型报告，分析解释事实；或是一篇建议型报告，不仅具有信息型报告的大部分特点，而且还提出建议的行动步骤，用于解决报告所研究的问题。

1) Long report

①正文前书页部分：包括主题页，传递信，目录表，图表和摘要。

主题页：报告标题要能准确概括报告的主题和目的。报告的名称要用大写字母打印，并在报告的主题页开头标明。然后标明报告所呈送人的姓名、头衔及所在部门名称。在主题页的下方标明作者的姓名及呈送日期。

传递信：传递信的格式与商业信函的格式相同，包括作者的地址、邮编和传递日期。传递信能提供有关报告所要研究的问题的必要信息，特别是介绍报告的主题，陈述怎样被授权写此报告；对所研究的问题进行简要的描述；强调报告的调查结果、结论和建议。

目录表：目录表通常以提纲的形式出现。所有的标题和副标题都要列出，还要附图表标题及页码，以便读者查找。

插图表：插图表放在目录表的后面。一般情况下有几个插图或图解，每一个