备忘录+报告+通知

备忘录写作方式

一、What is Memo?

备忘录是一种录以备忘的公文，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。包括书端、收文人的姓名、头衔、地址，称呼，事因，正文，结束语，和署名。备忘录上一定要说明什么时间，谁写的？写给谁？什么事？并且正文、结束语和署名等项与一般信件的格式相同。

二、MEMO的类型

1. 通知型：开会改时间，游玩改地点等

2. 请求型：申请采购物品，请求帮助等

三、How to write a Memo?

（一）写明收文人、发文人、日期和事由

MEMO

To From

Date Subject

（二）写正文前先打好框架，要写哪几点，以免时间不够遗忘了细节。

1. 如果题目要求写what, why and how，按题目写。

2. 如果题目没要求，第一段写发生了什么事/原因，第二段写希望得到什么/希望大家配合。

3. 最后一句/段总结，强调读备忘录的人要尽快做出反应。

（三）补充细节——如果是活动通知，要说明时间、地点、需要做的准备以及其他注意事项。Tips:

1.要以正式和礼貌的语气来具体说明和解释事件的原因。

2.如果回复别人的备忘录要注明对方写备忘录的时间。

四、必背模版句型

1)I have the honor to inform you that...

我很荣幸地通知您……

2)I would like to remind you that our office is in want of a new English typewriter.

我想提醒您一下，我们办公室急需一部英文打字机。

3)I have several proposals for cutting down the cost.

关于降低成本我有几个建议。

4)In response to your request for... I have to inform you that we can not approve it.

对于你……的请求，我不得不告诉你我们不能批准。

5)This is further to your memo dated June 6, 2009, in which you proposed that employees

adopt the “punch in” system.

回复你2009年6月6日关于员工实行打卡考勤制度的备忘录。

6)The board of directors approved your proposal at the meeting last week.

董事会在上周的会议上通过了你的建议。

7)I believe these changes will decrease the product cost.

我相信这些改革会降低成本的。

8)Please let me know your response to these suggestions.

我想知道你对于这些建议的看法。

9)Please feel free to contact me if you need further information.

如果需要更多信息请随时与我联系。

10)I highly appreciate your considerations to these proposals.

我期待你能考虑一下这些建议。

五、经典范文

范文1

原订于下周播放的电影Ice Age不能按时播放，你需要告知其他相关人员更改后的时间地点。

To: Han Meimei

From: Li Lei

Subject: Scheduling the film

Date: March 13, 2009

We’d better rearrange the showing schedule for next week’s film.（开门见山说事儿）

As you know, we are going to show the film, Ice Age, next week in the projection room, which holds only fifty people comfortably without overcrowding. It is not big enough for the whole staff to see the film at the same time. （指出原因）So I suggest we show the film in different times. We can arrange 40 people to see the film there on Tuesday at 3:00 p.m., and the remaining 40 on Thursday at the same time.（给出建议）

If there’s any problem about this arrangement, please let me know. （最后的礼貌用语）

范文2

You are the organizer of an autumn excursion activity in the suburbs of Beijing this weekend. Write a memorandum to remind the students of your department about the following items: the place to visit, the time and place to meet, and preparation for the activity.

To: All students of the English Department

From: Class Monitor, Li Lei

Date: Oct 15, 2009

Subject: Spring Excursion

As autumn arrives and the weather turns to be more agreeable, the department has decided to organize an autumn excursion around West Lake on this Sunday, Oct 20th. （原因+时间地点）Activities include mountain-climbing and picnic. All students of the English Department are encouraged to participate. We remind you of the necessity of bringing some food and water, as well as wearing comfortable shoes.（活动内容，活动邀请人员，活动注意细节）