采购及付款程序

規章制度及程序手冊

POLICIES & PROCEDURES MANUAL

A.Policies規章制度

1.All purchases should be approved by Execom. members in advance.

所有採購必须由高级例会成员批准后均可执行

2.All purchases are to be made based on competitive quotations

所有採購均需經價格比較

3.Supplies must be ordered in quantities that reflect the latest operation plan in order to

ensure a continuous supply

採購數量應按最新的營運計劃設定

4.Inventory must be kept at minimum and is consistent with the above policy

庫存量應按上述A3設定，並盡可能保持在最低水平

5.All quotations sourced must be chopped on which valid dates must be shown

所有报价单均需注明报价的有效日期及加盖公司印章

6.

B.Purchase Procedures采购程序

1.Order Processing Procedures貨品訂購程序

There are three ways for an operation department to indicate a purchase:-

營運部門应以下述程序訂購貨品

1.1Raise a Purchase Order通過訂購單

1.2Sign a Purchase & Sale Agreement签订采购供货合同

1.3Purchase by petty cash not exceeding RMB???人民幣???元以內的現金採購

2.Purchase of F.F.& E., Operating Equipment and General Items:-

辦公室設備，營運設備及日常物品採購：

2.1A ll purchasing should be an intelligent determination of what is needed and should

be based on the approved budget accordingly. The requirement thus determined

will be processed via a standard purchase request form by the respective

department.

所有採購均應經審慎考慮后并根据已批准的预算案执行。經確認後，各部

門应填报常用採購申請單。

The purchase request comes in 4 copies and is handled in the following manner:-

一式四份之採購申請單需按下列程序執行：

2.1.1In order to initiate the purchase, the Purchase Request should be

completed clearly with full requirement details and signed by the heads of

the request departments.

採購申請單內所需資料必需清楚列明並由申请部门主管簽名確認，。

2.1.2For specific delivery requirement, please indicate the date.

如對送貨日期有任何特別要求，必需於單上列明。

2.1.3If a quotation is obtained by applicant, it should be attached to the

Purchase Request.

如申请部门已作報價，需把报价单連同採購申請单一起遞交。

2.1.4All Purchase Requests with 4 copies are to be signed by heads of the

request departments before forwarding to purchase department which

have to source at least 3 quotations, then submit to hotel managements for

final approval.

一式四份之採購申請單由申请部门主管簽名後，採購申請單最少附

上三份報價單呈報酒店管理当局審批。

2.1.5 If approved, the full set of documents will be forwarded to purchase

department for processing, one copy will be returned to the request

department concerned for filing and to follow-up.

經審批後，整套採購申請單將返回采购部跟进，其中一聯返回申请

部門存檔及跟進。

2.1.6 The Purchase department is established to procure all items for the hotel

in all instances. The department is required to be responsible for, and to

exercise its judgement in:-

采购部是為飯店辦理所有採購事宜而設立的，其必需以酒店利益为

先，並對下述工作負責：

2.1.6.1 Call for all quotation bids and tenders.

寻找所有報價

2.1.6.2Obtain the best cost consistent with the quality, service and

delivery required.

在確保質量，服務及供應的大前提上，獲得最優惠價格。

2.1.6.3 Source and recommend the qualified suppliers.

寻找及推荐合格的供應商。

2.1.7Upon determination of source, purchase department will prepare the

Purchase Order or Purchase & Sales agreement.

於選擇供應商後，采购部需制定訂購單或采购供货合同。

2.2Purchase Order or Purchase & Sales agreement訂購單

Once the purchase order or Purchase & Sales agreement has been prepared and

signed by the representative of the hotel, along with the completed Purchase

Request, it will be presented to the General Manager and Financial Controller for

review.

當采购部制定訂購單或采购供货合同後，需連同採購申請单送呈財務總監及

總經理批核。

2.2.1The Purchase Order or Purchase & Sales agreement must show the

following information:-

訂購單或采购供货合同必需包括以下資料：

✶The supplier’s name & address, contact person and phone number

供應商名稱，地址，聯系人及電話號碼

✶Date of the order or agreement

訂購或合同日期