商务英语写作3-2备忘录
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Module 2: Memos
Objectives
源自文库
In this module, you are expected
to learn about the format and contents of memos;
to write memos with correct format and sufficient information.
Memos
Summary
•
The definition of a memo
Memo can be typed according to their circulation way. Generally speaking there are four types of memo: 1) sent to upper management: acting as a report and goes to upper management. 2) Sent to divisions affiliated: carrying instructions from upper management. 3) sent to all the staff: working as a notice or bulletin. 4) sent to colleagues in or outside one’s own department: exchanging information.
• •
•
Practices 2 Translating
1) I would appreciate the form filled in and returned to the General Office by April 10, 2009.
如蒙在2009年4月1日前填妥表格并送回办公室，将不胜感激。
凡骑车上班的员工请将自行车存放在办公楼后面。 Memos
Practices 2 Translating
4) If anybody would like to take holidays together with the Spring Festival holidays, please inform your manager in advance.
Memos
Task 1 Your Try
There will be an Oral English in-service training course (在职 培训课程）in Zhejiang Sunshine Cashmere Co., Ltd. Now the textbooks are ready and are going to be distributed to the trainees. Qiu Xiaoyun, the business assistant of general manager, has helped Human Resource Department to order the textbooks but now she has no idea if the expenses of the textbooks will be borne by the company. Now she writes a memo to Mr. Jin, the HR director, to ask about this issue.
Memos
2
Communicative Activity
1. what’s the meaning of word “memo” “memo” is short for “memorandum”, which means a short official note that is sent by one person to another within the same company or organization, we should notice that the plural of “memo” is “memos” while the plural form of “memorandum” is “memoranda”. 2. What is the purpose for people to write memos? People write memos for many purposes. Generally speaking, people write memos to state company policies, to ask for or to give specific information or to request confirmation from the recipients. 3. When and where do people write memos? when people want to communicate with their co-workers and colleagues for some business issues in written language at worktime, they write memos
Heading
The part time oral English course is starting soon and the list of the trainees has been collected. Before distributing the textbooks to the trainees, I’d like to check on matter: if the expenses of the textbooks will be borne by the company. Please let me know about this before this Friday. Thank you!
what’s the meaning of word “memo” What is the purpose for people to write memos? When and where do people write memos What are the requirements on the format of a memo? Should we use formal language in writing a memo? Why?
Memos
Summary
Memo works more than a message carrier, and more than just a reminder. At certain companies, memo is regarded as s chief medium for inner communication.
Memos
Sample Analysis
MEMO To: Mr. Jin, Director of Human Resource Department From: Qiu Xiaoyun, Secretary Date: 25 April, 2009 Subject: On the Expenses of the Textbooks
Memos
2
Communicative Activity
4. What are the requirements on the format of a memo? There is always a “ MEMO” on the top of a memo and there’re two parts in a memo: heading and body. We should make clear about the recipient, the sender, the date and the subject in the heading part and write what we want to say in the body part. 5. Should we use formal language in writing a memo? Why? It’s not always necessary. A more conversational tone or style of language is getting more and more popular nowadays. In most cases, memos can be written the way people talk. But it still depends on the recipient whom we write a memo to.
Body
Memos
Summary 1. The definition of a memo A memo is the short form of the Latin word memorandum. But today it is employed as a kind of communication form inside a company or group, in one word, for inner circulation.
Memos
2
Communicative Activity Notes:
You are divided into several groups and discuss the following questions. Each group should elect a representative and report your discussion to the whole class.
2) I have been informed of the meeting and would ask for an overhead projector for the meeting.
我已接到会议通知，在此申请一部投影仪于会上实用。 。
3) Members of staff who cycle to work leave their bicycles behind the office building.
Memos
The format of a memo
• Most companies have specially designed memo paper. Memo paper pads are also available in many stationery stores. But no matter what sort of memo paper you have, it should present a right format for memo writing. The right format of a memo is made of heading and body. There are four lines in the heading part, which are To Line (indicating who reads the memo), From Line (indicating who writes the memo), Subject Line (indicating what the topic is for the memo) and Date Line (indicating when the memo is written). The Body part is the message. As a memo is used for inner communication, it is usually written in a way not very formal. Some people like to put a signature when ending a memo but it seems unnecessary as there is a “From Line” above. Memos
Module 2: Memos
Objectives
源自文库
In this module, you are expected
to learn about the format and contents of memos;
to write memos with correct format and sufficient information.
Memos
Summary
•
The definition of a memo
Memo can be typed according to their circulation way. Generally speaking there are four types of memo: 1) sent to upper management: acting as a report and goes to upper management. 2) Sent to divisions affiliated: carrying instructions from upper management. 3) sent to all the staff: working as a notice or bulletin. 4) sent to colleagues in or outside one’s own department: exchanging information.
• •
•
Practices 2 Translating
1) I would appreciate the form filled in and returned to the General Office by April 10, 2009.
如蒙在2009年4月1日前填妥表格并送回办公室，将不胜感激。
凡骑车上班的员工请将自行车存放在办公楼后面。 Memos
Practices 2 Translating
4) If anybody would like to take holidays together with the Spring Festival holidays, please inform your manager in advance.
Memos
Task 1 Your Try
There will be an Oral English in-service training course (在职 培训课程）in Zhejiang Sunshine Cashmere Co., Ltd. Now the textbooks are ready and are going to be distributed to the trainees. Qiu Xiaoyun, the business assistant of general manager, has helped Human Resource Department to order the textbooks but now she has no idea if the expenses of the textbooks will be borne by the company. Now she writes a memo to Mr. Jin, the HR director, to ask about this issue.
Memos
2
Communicative Activity
1. what’s the meaning of word “memo” “memo” is short for “memorandum”, which means a short official note that is sent by one person to another within the same company or organization, we should notice that the plural of “memo” is “memos” while the plural form of “memorandum” is “memoranda”. 2. What is the purpose for people to write memos? People write memos for many purposes. Generally speaking, people write memos to state company policies, to ask for or to give specific information or to request confirmation from the recipients. 3. When and where do people write memos? when people want to communicate with their co-workers and colleagues for some business issues in written language at worktime, they write memos
Heading
The part time oral English course is starting soon and the list of the trainees has been collected. Before distributing the textbooks to the trainees, I’d like to check on matter: if the expenses of the textbooks will be borne by the company. Please let me know about this before this Friday. Thank you!
what’s the meaning of word “memo” What is the purpose for people to write memos? When and where do people write memos What are the requirements on the format of a memo? Should we use formal language in writing a memo? Why?
Memos
Summary
Memo works more than a message carrier, and more than just a reminder. At certain companies, memo is regarded as s chief medium for inner communication.
Memos
Sample Analysis
MEMO To: Mr. Jin, Director of Human Resource Department From: Qiu Xiaoyun, Secretary Date: 25 April, 2009 Subject: On the Expenses of the Textbooks
Memos
2
Communicative Activity
4. What are the requirements on the format of a memo? There is always a “ MEMO” on the top of a memo and there’re two parts in a memo: heading and body. We should make clear about the recipient, the sender, the date and the subject in the heading part and write what we want to say in the body part. 5. Should we use formal language in writing a memo? Why? It’s not always necessary. A more conversational tone or style of language is getting more and more popular nowadays. In most cases, memos can be written the way people talk. But it still depends on the recipient whom we write a memo to.
Body
Memos
Summary 1. The definition of a memo A memo is the short form of the Latin word memorandum. But today it is employed as a kind of communication form inside a company or group, in one word, for inner circulation.
Memos
2
Communicative Activity Notes:
You are divided into several groups and discuss the following questions. Each group should elect a representative and report your discussion to the whole class.
2) I have been informed of the meeting and would ask for an overhead projector for the meeting.
我已接到会议通知，在此申请一部投影仪于会上实用。 。
3) Members of staff who cycle to work leave their bicycles behind the office building.
Memos
The format of a memo
• Most companies have specially designed memo paper. Memo paper pads are also available in many stationery stores. But no matter what sort of memo paper you have, it should present a right format for memo writing. The right format of a memo is made of heading and body. There are four lines in the heading part, which are To Line (indicating who reads the memo), From Line (indicating who writes the memo), Subject Line (indicating what the topic is for the memo) and Date Line (indicating when the memo is written). The Body part is the message. As a memo is used for inner communication, it is usually written in a way not very formal. Some people like to put a signature when ending a memo but it seems unnecessary as there is a “From Line” above. Memos