双语版英语商务信函

Business letter(中英版)1.Format/structure2.Content1)Headi.Heading●Text:Heading is designed to tell where the letter from and how to reply. Itincludes the name, logo, address, telephonenumber, faxnumber, zip codeande-mail Address. Actually Companyusually have special printing withletterhead.●Note:Heading should be put in the middle top. If the letter has more than onepages, the heading will only appear one time,and just write down the pagenumber. The address should follow this rule:from small place to big one, andpay attention to the comma.e.g. Room 909, No.7 Building, Xinhua Street, Beijing, 100045, P.R. Chinaii.Reference numberText:Reference number is aimed at understanding which letter it is referring to.And it always be put on the left side of the top bellow the heading.Note: There are usually two kinds of reference number written forms：e.g. ①“Re: XXX”:Re: Invoice 12345OR Re: Your letter dated January 20, 2006.②“Your ref: XXX （你方编号）, Our ref: XXX”（我方编号）iii.DateText:Date is very important and it should be printed bellow the reference number.Note: YEAR should not be abbreviated.e.g.2006√06×[E] day/month/yeare.g.1 May 1998[A] month/day/yeare.g. May，1，1998iv.Inside addressText:The mailing address must respect each other habits，just follow the date on the left part.Note:Don’t forget the country name when you write an air mail.e.g. To xxx company：Messrs. Lake Kane＆Co.，Ltd.66 Martins LaneLondon EC3V 7BHTo xxx company xxx position：The ManagerEagle Press Inc.66 Martins LaneLondon EC3V 7BHTo xxx company somebody：Mrs. Jutta BrownEagle Press Inc.66 Martins LaneLondon EC3V 7BHv.SalutationText:to show who is the receiver. Putted in the next line after the inside address.Note:use courtesy and polite title. If you are not sure who would read this letter ,you’d better use‘To Whom It May Concern’OR‘Dear Sir or Madam’ just In Case.Also if the target of this letter is any institution,‘Dear Member, Dear Customer’OR ‘Dear Human Resources Manager’would be more appropriate. vi.SubjectText:Express the purpose of writing,putted in the next line after the salutation.Note:if you already write down the reference number, you can leave this part out.e.g.INVOICE 12345Re: Invoice 12345Subject: Invoice 123452)Bodyi.BodyText:The body of the letter is the key part.A content and decent letter not onlyreaches the goal but also develop the relations of friendship and cooperation. Thispart should stay right in the middle of the letter.Note:The business often use 5C to evaluate one letter:Conciseness,Clarity,Correctness,Completeness and Courtesy.e.g.Dear Mr. Smith,As we mentioned in our previous quotation, the price is likely to rise. Since material price is a very crucial element for our cost accounting, we are compelled to shift this rise to our customers.The price for 33 Euro has increased to 33.5 Euro, packing charge and freight remaining unchanged.We thank you for your understanding and look forward to having a good cooperation with you.Yours sincerely，Ming Liii.The closing sentencesText:The closing sentences are used to summarize the text about items, suggestingthat the recipient of the request, it will be added with some polite words, written ina courteous tone.Note:The closing sentences may stay in a new line next to the body.e.g.We thank you for your understanding and look forward tohaving a good cooperation with you.3)Closei.The complimentary closeText:Almost all the business letters will use polite expression to make anend and its location is on the left side after the closing sentences.Note:Capitalize the first letter and don’t forget to add a comma!e.g.[E]Yours faithfullyORY ours sincerely，[A]Yours trulyORSincerely，ii.SignatureText:Signature stands for you or your company.Its location is after thecomplimentary close.Note:The signature should be one shape all the time and also be typed on thepaper.iii.EnclosureText:Enclosure (usually a supporting document) is enclosed in an envelope with acovering letter.Its location is after the signature.Note:Give clear indication of this or these enclosure(s).e.g.Encl. One checkEncls. Catalogue and 2 PhotosEncl. a/s（a/s=As stated）iv.Carbon copyText:Moreover,if you want other people to read this letter, you only need to carboncopy(cc.)it. Its location is after the enclosure.Note:Give clear indication about this person who you want to copy to.e.g. cc. Mr. David Schiller, Executing Managerv.PostscriptText:To add an important omission if you forget mentioning in the body part.Itslocation is after the cc..Note: Postscript should be as brief as you can.e.g.P.S. Each individual’s E-mail address remains unchangedeful sample(continued on the next page)4.Text & Note(distributed in the ‘2 Content’)商务信函1.Format/structure结构2.Content内容1)Headi.Heading信头信头也称信端，其内容包括发件公司的名称、标志、通信地址、电话号码、传真号、电子邮箱等。