商务英语写作 Memos专题

1 2 3 4 5 6 TO: FROM: DATE: SUBJECT:
MEMO All department managers Sue Button, General Manager 16 November, 2003 A meeting on quality control
All department managers should attend a meeting on quality control at 2.00p.m. on Thursday, 18 November, 2003. Before the meeting, please prepare a list of actions which your department can take to improve our product quality. Unless there is some urgent event, everyone should be present.
Happy New Year to all!
Activity 1. Correct the following memo according to the sample above and structure analysis.
Memo To: Hanrey From: Date: Tuesday Subject: Sales meeting is to be held at 2:00 pm on Monday at the Head Office. SQ
Translation:

我想让你交给我你所有有关……的资料。 I want you to pass me all the information you have about… 我想确切地知道采取了什么样的行动。 I should like to know exactly what action has been taken… 如你们3月2日的备忘录中所要求的，我调查了…… I have investigated … as requested in your memo of March 2. 这周晚些时候咱们能集合一下讨论……吗？ Shall we get together sometime later this week to discuss …?
You are asked to write a memo to announce the decision and ask them to pick up their cards in your office. Write 40~50 words.

Memorandum To: All staff From: Susan Lewis, Secretary Date: March 1st, 2005 Subject: Purchase discount All staff are allowed a 15% discount on any VCD or CD we produced. To obtain this account, you may simply present your discount card to the sales staff. Please get your card in my office Room 506.

Write a memo with the following information:

You are the Managing Director of a company whose profits have recently increased and you would like to reward staff for this.
Business Memo
Memo, short for memorandum, is a simple and efficient message that is used to remind of or draw someone’s attention to certain matters. It usually omits the letterhead, salutation, complimentary close (信尾客套话) and signature block (署名区 ) that are commonly used in business letters. It is efficient because its format conveys the writer’s ideas quickly and directly to the readers. A memo may communicate information, announce polices, instruct employees, make request or offer advice.




Sample for reference: MEMO
To: All Staff From: Bill Gates, Managing Director Date: 7 December 2002 Subject: Staff Reward
The profits of our company this month went up 10% compared with the same period last year, due to your hard work and long working hours. I would like to thank you for your long devoted service. A trip to Hawaii has been arranged next month as a prize. Enjoy!
Structure





TO: (readers' names and job titles) FROM: (your name and job title) DATE: (complete and current date) SUBJECT: (what the memo is about, highlighted in some way) Content 1. Information giving 2. Action taking Problems Solutions Closing remarks

Write a memo with the following information.

Suppose you are a secretary of a Video Cassette Company. Your boss has just made a policy of allowing employees a 15% discount on any CD or VCD they purchase and they are provided with a discount card.
Write a memo to all staff: Thanking them for their contribution Explaining why profits increased Telling them what their reward will be. Write 40~50 words

Do exercises and find the definition of business memo. setting deadline persuade policy little short inform change attend increase

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A business memo is a ______ piece of writing to _______ or ________ people. It is often used in an office _______. You can write a memo to: inform ______ changes, inform price ________, persuade people to _______ a meeting, persuade people to use _____ paper, meet a ________, _______ a current production procedure, etc.
The new system may take a little while to get used to, but it should be helpful to those of us who are making a New Year’s resolution to be more punctual.
Information giving


Situation:
A general manager Sue Button wants to hold a meeting on quality control. The meeting will be held on 18th November, 2003. It will start at 2 o’clock in the afternoon. He wants every department manager to come to the meeting, s来自百度文库 he writes a business memo to inform everybody. The memo is as follows:
Memorandum
TO: All Employees FROM: Rick Smith, Human Resources DATE: December 28th, 2004 SUBJECT: Time Cards
After reviewing our current method of keeping track of employee hours we have concluded that time cards leave a lot to be desired, so starting Monday (Jan. 1st, 2005), we will have a new system: a time clock. You will then just have to punch in and punch out whenever you come and go from your work area.
Action taking Situation Tom Brown is the marketing manager of a foreign mobile phone producing company. In order to compete with the Chinese homemade mobile phones, the company wants to lower its prices. The price cut will take effect on 2004-1-1. In order to inform the wholesalers, Tom writes a business memo as follows.
Structure analysis
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Title, all in capital letters. The reader, if a single person, name and job title. The writer, name and job title The written date. Subject, a noun phrase here. It can also be a prepositional phrase, or a present participle phrase. Information about a meeting.