商务英语写作 备忘录ppt课件
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Memorandums
What is a memo? It is a format of internal communication, which can communicate information, explain new procedures, announce changes, make requests, confirm results, or offer advice.
Thanks!
9
Practice 2
You are a manager and going to spend holidays in Hawaii in June. Suddenly you received a letter from an important customer, Mr. Elton Deland, who will arrive on 25th June and discuss the claim. You have to delay the trip till July.
1
源自文库
How to write a business memo
内容简短：备忘录市商务书面沟通中最简短的形式 之一，具备快速阅读的特征。
信息具体：如果要用备忘录告诉同事们有个会议或 活动，就把具体的日期时间告诉他们。
内容有组织：便于读者呢个迅速找到需要的信息。 不管是直接还是委婉，内容都要有组织，不要让对 方浪费时间思考你是什么意思。
3
备忘录的基本格式如R下e:（N排ew列Ye格ar式Pa多rty为齐头式）：
Subject: Autumn Trading Fair
Memo
Subj.: Christmas Celebration
To: 写出全名，有时可SU以B加JE上CT职: B位eefits Coordinator From:写出全名，有时Su可gg以es加ts 上职位 Pinggu Outing
6
Minutes of the meeting of the Second Board of Directors Minutes of the Meeting of the Second Board of Directors Minutes of the Second Meeting of the Board of Directors Minutes of the Second Meeting: Board of Directors Board of Directors: Minutes of the Second Meeting Board of Directors: Meeting Minutes, October 23, 2007
Date: 写出完整日期，月份可以采用缩写
Subject: 主题简短，明确，具体
Message: 直接写出重点，用一到两个句子把主要的信
息写出来。可以只有一个句子，也可以有好几个段落。
4
To: From: Date: Subject:
Memo
Dispatch Department Brian Davison
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
Our company’s Sales Director, Mr. Johnson, is visiting our branch next Thursday morning to check the sales picture of our region. Please prepare the sales figures of all our product lines for his inspection.
2
The format of a memo
汉语的“备忘录”来自英语的memorandum， 实 际 应 用 中 通 常 使 用 其 缩 写 形 式 memo ， 作 标题时一定要大写首字母，或者四个字母都 大 写 。 备 忘 录 由 名 称 (title) ， 标 题 区 (heading)和正文 (body)三部分组成。其中标 题区包括四部分内容：备忘录的撰写人，收 件人，发送日期及主题。
7
Practice 1
Your company’s Sales Director is visiting you next Thursday morning.
Write a memo to your assistant, Kerstin: Telling her about the visit; Explaining the reason for the visit; Saying what information the Sales Director will
need on the day. Write about 30-40 words.
8
To: From: Date: Subject:
Memo
Ms Kerstin Stephen Chan, Managing Director 5th March, 2013 About the visit of Sales Director
They don not need insurance and we will pay for sea transport.
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
What is a memo? It is a format of internal communication, which can communicate information, explain new procedures, announce changes, make requests, confirm results, or offer advice.
Thanks!
9
Practice 2
You are a manager and going to spend holidays in Hawaii in June. Suddenly you received a letter from an important customer, Mr. Elton Deland, who will arrive on 25th June and discuss the claim. You have to delay the trip till July.
1
源自文库
How to write a business memo
内容简短：备忘录市商务书面沟通中最简短的形式 之一，具备快速阅读的特征。
信息具体：如果要用备忘录告诉同事们有个会议或 活动，就把具体的日期时间告诉他们。
内容有组织：便于读者呢个迅速找到需要的信息。 不管是直接还是委婉，内容都要有组织，不要让对 方浪费时间思考你是什么意思。
3
备忘录的基本格式如R下e:（N排ew列Ye格ar式Pa多rty为齐头式）：
Subject: Autumn Trading Fair
Memo
Subj.: Christmas Celebration
To: 写出全名，有时可SU以B加JE上CT职: B位eefits Coordinator From:写出全名，有时Su可gg以es加ts 上职位 Pinggu Outing
6
Minutes of the meeting of the Second Board of Directors Minutes of the Meeting of the Second Board of Directors Minutes of the Second Meeting of the Board of Directors Minutes of the Second Meeting: Board of Directors Board of Directors: Minutes of the Second Meeting Board of Directors: Meeting Minutes, October 23, 2007
Date: 写出完整日期，月份可以采用缩写
Subject: 主题简短，明确，具体
Message: 直接写出重点，用一到两个句子把主要的信
息写出来。可以只有一个句子，也可以有好几个段落。
4
To: From: Date: Subject:
Memo
Dispatch Department Brian Davison
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
Our company’s Sales Director, Mr. Johnson, is visiting our branch next Thursday morning to check the sales picture of our region. Please prepare the sales figures of all our product lines for his inspection.
2
The format of a memo
汉语的“备忘录”来自英语的memorandum， 实 际 应 用 中 通 常 使 用 其 缩 写 形 式 memo ， 作 标题时一定要大写首字母，或者四个字母都 大 写 。 备 忘 录 由 名 称 (title) ， 标 题 区 (heading)和正文 (body)三部分组成。其中标 题区包括四部分内容：备忘录的撰写人，收 件人，发送日期及主题。
7
Practice 1
Your company’s Sales Director is visiting you next Thursday morning.
Write a memo to your assistant, Kerstin: Telling her about the visit; Explaining the reason for the visit; Saying what information the Sales Director will
need on the day. Write about 30-40 words.
8
To: From: Date: Subject:
Memo
Ms Kerstin Stephen Chan, Managing Director 5th March, 2013 About the visit of Sales Director
They don not need insurance and we will pay for sea transport.
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，