商务英语写作 Lesson 8

mind.”It is therefore a note, document or other communication that helps the memory by recording
events or observations on a topic and is usually used in a business office. Memos may be delivered via e-mails. Please write a Memo according to the following message. Mr. Conrad Krauze, Managing Director of Granby Plastics, New Jersey, USA, asks you to write a memo to Mrs. Fay Molloy of the Derby UK branch of Granby Plastics. He says, “Send it to her by fax. Tell her that I confirmed my e-mail of yesterday. I shall be visiting England in July. Derby will be visited
As a matter of fact, it is advisable to keep POSE in mind when dealing with memo writing.
Stands for Meaning Example
P
positive
Don’ t be late for the meeting. (×) A memo should be written in Please do be on time. (√) a positive tone as much as Don’ t be careless. (×) possible. You will be appreciated for your carefulness. (√)
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To: Susan.lin@163.com From: Thomas312@sina.com Date: Monday, July 7, 2014 Subject: A-Z of Final Examination Dear Ms. Lin, I wrote to you on June 28 informing you of our final exams and enclosing the timetable. I have not received a reply from you and wonder if you actually received my letter. You should be on time to take part in the final exams with your stationary. You also need a calculator in the Math exam. If you have any question about the final exams, please do not hesitate to write to me. Best wishes. Sincerely, Thomas
have missed any essential information. If so, please add it. And then finish your 2nd
draft. It should be a complete letter this time.
Sample 1 Part III Systems for Writing
3
I highly appreciate your consideration of these proposals.
4
The board of directors approved your proposal at the meeting last week.
5
Please feel free to contact me if you need further information.
Part I
Knowledge Bank
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An E-mail message can be the same with a letter or can include sound and pictures as well. It has more content and carries more information than a letter does. An e-mail usually includes: To: From: Manager@163.com (E-mail address of the recipient) DavidW@163.com (E-mail address of the sender)
新世纪高职高专 英语教育类课程规划教材
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新世纪高职高专教材编审委员会组编
总主编 郭卫民 主 编 马 玲 马铭浩
副主编 陈
威
常 贺
于
燕
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目录页
CONTENTS PAGE
Part I
• Knowledge Bank
Part II
Layout of a Memo MEMORANDUM To: From: Date: Subject: (Dear Sir or Madam:) Body (simple, precise, polite, direct, logical, paraphrased, and positive) (Yours, ***)
E
easy
Easy words are always the chance (√) first choice in writing a memo. thorough (√)
opportunity (×) exhaustive (×)
Part I
Knowledge Bank
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（选自2011年12月高等学校英语应用能力考试A级）
Writing Task Lesson 8 E-mails & Memos
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Task 2 A Memo is short for memorandum, Latin word, which means “something to be brought to
Sentence Bank Part I Knowledge Bank
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1
I have the honor to inform you that...
2
I would like to remind you that our office is in want of a new English typist.
• Editing & Revising by Yourself
Part III
• Samples
Part IV
• Peer Editing & Rewriting
Writing Task Lesson 8 E-mails & Memos
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Task 1 An E-mail is very common in modern society. It is a method of exchanging digital messages from an author to one or more recipients. Modern email operates across the Internet or other computer networks. Everyone who has an e-mail address may send and receive letters within a short time. It is more popular than the handwritten letters. It has been widely used in many settings, for example, between individuals, companies and organizations, and for different purposes. You are required to write an E-mail according to the following instructions given in Chinese. 说明： 请给经理写一份电子邮件， 要求购买电脑和打印机。 内容： 因为现有电脑和打印机已使用5年以上， 经常出现故障， 影响工作； 此外， 3名新员工 需要电脑。总计需购买电脑8台、 打印机1台， 需要人民币约5万元。
Date:
Monday, May 30, 2014 (automatically filled in)
Subject: Application of 8 new computers and 1 printer (main idea of this e-mail)
Part I
Knowledge Bank
A memo should be on only one matter or topic
O
only
Part I
Knowledge Bank
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Stands for
Mewk.baidu.comning
Example
S
short
We should make determined effort to respond positively to the need for producing a practical A memo should be written in and visible plan that can bring about absentee short sentences and short reduction and efficiency promotion. (×) paragraphs. A firm action should be taken, so we can cut down absentee and be more efficient. (√)
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A Memo is a formal document and serves as a complement to a formal file. But sometimes, as a
memo is used for inner communication, it is usually written in an informal way. Some people like to put a signature when ending a memo and it seems unnecessary as there is a Form Line above.
Part II
Editing & Revising by Yourself
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Having finished the Writing Task, you have got your 1st draft. Please revise it according to Knowledge Bank (Part I) and Samples (Part III) to check whether you
Cc:
Tom@126.com Carbon copy (recipients whom the author wishes to publicly inform of the
message)
Bcc:
Harry@sina.com, GeneralManager@126.com Blind carbon copy (recipients who are secretly being informed of the message)
on the 18th of that month... about 10:30... certainly in the morning... On reflection it could be closer
to 11:00. The most important thing is that I shall have Miss Mary Bannon, the new Sales Director, with me. I want a tour of the branch, and an afterward lunch. Miss Bannon wants to meet the sales staff... informally. Ask Mrs. Molloy to confirm by return fax that she has received the memo.”