chapter 10 Invitation and thank-you letter

Regret:
Mr. and Mrs. Roger B. Clark regret that previous engagement prevents their accepting Mr. and Mrs. Thomas M. Benton’s kind invitation to dinner on Thursday, September the twentieth
Sample
Dec. 23rd, 2007
Dear Mr. Smith,
We are having a party in our classroom, No. 410, to celebrate the New Year’s Day. There will be a lot of singing and dancing. Would you like to join us at 8 p.m., December 29? We would be very happy if you can join us. Yours sincerely, Judith
Recall:
Dr. and Mrs. Thomas Matthew Benton regret that, owing to the sudden illness of their son, they are obliged to recall their invitation for Friday, the twelfth of October
Useful Expressions:
• You are cordially welcome to…
• You are kindly invited to … • We would like to invite you to …
• We sincerely hope you can attend. 我们期待您的光临。
Useful expressions
Expressions of declining an invitation:
• • Much to my regret, I’m unable to accept your kind invitation. Thank you very much for your kind invitation, but unfortunately I have another engagement on that day. I am very sorry I cannot join you because… Please accept my sincere regrets for not being able to join you in… We are so sorry that we cannot accept your kind invitation for Thursday because of another engagement.
Exercise
March 15, 2003 Dear Mr. Morgan Stanley: We are very glad to invite you and Mrs. Stanley to our masked ball which will be held in the dancing hall on the second floor of No. 3 Building from 7:00 p.m. to 10:00 p.m. on March 21(Friday). Everyone present will give a performance. Please get ready for it. We are looking forward to your arrival. Yours sincerely, Class 2, Business Administration
Acceptance:
Mr. And Mrs. Roger B. Clark accept with pleasure Mr. and Mrs. Thomas M. Benton’s kind invitation to dinner on Thursday, September the twentieth at eight o’clock
Chapter 10 Invitations and Thank-you letters
Bessie
Applied Writing: Letter of Invitation
Invitations usually include three parts: Invite the reader to the gathering.
Patterns in invitation letter:
1) I shall be much/ very obliged /grateful to have your presence at… 2) It would give me great pleasure if you would come to… 3) It would be an honor to me if you would accept our invitation. 4)We hope you will be with us and will be able to stay for the reception afterward.
Reference Version
Mar.28th,2008 Dear honored XX of ...company, (Dear sir/madam concerned ) I am writing this letter to thank you for your trust in us and appointing us one of the suppliers for the DQ200 project. we promise here that we will provide sample before the 20th week of this year, without delaying your overall plan. thank you again for your trust and we are looking forward to our happy cooperation. Best wish! X XX
Patterns in invitation letter:
5) Would you like to come to our dinner party on Saturday evening? 6) I wonder if you would be able to join us for dinner tomorrow evening. 7) We are looking forward to your coming/arrival. 8) We would be very glad if you could come.
Patterns in thank-you letters:
1)Thank you for considering our company. 2) Please accept my profound appreciation for your help. 3)Please extend my thanks, on behalf of all the attendees, to each of your employees. 请允许我代表全体与会者向你方所有员工表示感谢 4）Many thanks for your generous cooperation. 谢谢贵方的慷慨合作。 5）Please accept my sincere thanks for showing me such warm hospitality when I visited your office. 我到贵公司访问时，承蒙盛情款待，在此请接受我诚挚的 谢意。
Offer a reason for the gathering. Give the date, time, and place of the gathering.
Applied Writing: Letter of Invitation
主要内容
1.提出邀请 2. 活动的内容、时间、地 点、安排以及注意事项 3. 表达希望被邀请人能 如期参加的愿望 4. （可要求回复 R.S.V.P./Please reply.)
• • •
Reference Version
• • • July 17, 2009 Dear Sir or Madam: Thank you for your warm invitation to the celebration party of the 10th anniversary of the founding of your company. Unfortunately, I am unable to attend it because I have to go on business. I am very sorry for it and I will make my sincere apologies to you. Anyway, I do hope to keep a better and better business relation with your company. Congratulations on your grand and successful anniversary!
Exercise
Directions：以商务管理2班全班学生的名义于 2003年3月15日给外教Mr. Morgan Stanley写 一封邀请信，邀请他携夫人参加周末化装舞会 (masked ball)。会上每个人都要表演一个节目， give a performance 请做好准备。 舞会时间：3月21日周五，晚7点至10点。 舞会地点：3号楼2楼舞厅
•
• •
Yours sincerely, Wu Tao
Exercise
Furama Hotel
谨订于2004年7月16Hale Waihona Puke Baidu（星期六）上午11点在富丽 华大酒店二楼综合厅为小女南西和王强先生举行婚礼。 敬请 威廉斯先生和夫人 光临 格林教授和夫人鞠躬 敬请赐复
Reference Version
Professor and Mrs. Green request the pleasure of the company of Mr. and Mrs. Williams on the occasion of the marriage of their daughter Nancy To Mr. Wang Qiang on Saturday 16th July 2004 at 11 o’clock a.m. at Smart Hall 2nd floor Furama Hotel R.S.V.P. 82523331
Exercise
你接到了某公司举办的该公司成立10周年庆典的邀请函。 对他们的邀请表示感谢； 说明由于要出差而不能出席； 对不能到场表示惋惜和歉意； 顺致祝贺并表示今后加强业务往来的愿望。 Words for reference： 周年：anniversary 庆典：a celebration party 出差：go on business / take a business trip
Applied Writing: Thank-you letters
A proper thank-you letter will: Begin with a statement of thanks. Be specific about what is appreciated End with a positive and genuine statement.
Exercise
尊敬的某某公司的各位领导： 你们好！ 感谢贵公司对我们的信任，指定我们为 DQ20这一项目的供应商之一。为此，我们保 证在今年的第20周之前提供样件，不会耽误贵 公司的整体规划。再次感谢你们对我公司的信 任，希望我们今后合作的愉快。 顺祝商琪！ 某某有限公司 2008年3月28日 供应商：supplier