minutes of meeting(会议纪要)

Franze Co. Monthly Board Meeting
Meeting called to order at 12:00 p.m. on 13 February 2013 at Room 1211 by CEO Taylor Cooper
Members present: Taylor Cooper, CEO Logan Shafter, CFO Morgan Ely, Senior Vice President, Marketing Elyse Chan, Senior Vice President, Engineering Joyce Comer, Senior Vice President, Consulting Lindsay Rogan, Communication Strategist
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WHO WRITE THE MEETING MINTUES?
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WHAT SHOULD BE INCLUDED IN MEETING MINTUES?
• the time and date of the meeting,where it was held,and who chaired it.
• the names of all those attending the meeting and of those who sent their apologies for absence.
Motion from Shane Hale to attain 10% more engineering materials for company Vote: 4 in favor, 6 opposed Resolved: Motion failed
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EXAMPLE
Ending：
• Adjournment of Meeting
• the agenda items discussed and all decisions reached. • the time at which the meeting ended • the time,date and venue of the next meeting • the actions which need to be taken,by whom and by what date • the name of the minute-taker,his/her role and the date on which
The Minutes of Meeting
会议纪要
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contents
INTRODUCTION EXAMPLE TIPS QUESTIONS
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INTRODUCTION
HOW
WHY
WHO
WHAT
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WHY WE NEED MEETING MINTUES?
•to create a record of what took place in the meeting •to remind those at the meeting of the actions they need to take after the meeting.
the minutes were written
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When writing minutes,we need to use reported speech as well as a range of reporting verbs.
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EXAMPLE
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Heading
Main body Ending
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9EXAMPLE来自The Heading
• Meeting Title • Name of Committee • Meeting Date • Time • Meeting Location • Members Present • Members Absent
AS PRECISE AS
POSSIBLE
Mr. Jones expressed the view that a 5% increase is fair.
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Thank you!
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Members absent: (none)
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EXAMPLE
Main Body
• Agenda Discussed • Decisions Reached
CREATE AN OUTLINE ACCORDING TO THE AGENDA OF THE MEETING FIRST
Approval of minutes: Motion: Approve minutes from 14 January 2013 board meeting Vote: Motion carried Resolved: Minutes from the meeting on 14 January 2013 approved without modification
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TIPS
• Don't include any information that will embarrass anyone
• Do use positive language. Rather than describing the discussion as heated or angry, use passionate, lively, or energetic--all of which are just as true as the negative words.
Business: Motion from Morgan Ely to submit the latest issue of company newsletter, The Newswire, for national award Vote: 10 in favor, 0 opposed, 0 abstained Resolved: Motion carried
Items of Discussion
And Business
Adjournment
Recorder
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QUESTIONS
2.Convert the sentences in direct speech into reported speech .
“Well, a 5% increase is fair in my opinion”(Mr. Jones)
• Signature of the minute-taker
“Meeting adjourned at 1:14 p.m. by CEO Taylor Cooper”
Mandy Brown (Secretary) 13 February 2013
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TIPS
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TIPS
• Use reported speech and convert the actual word that people use into a record of what was said.
• Make sure you have the correct name spellings, contact email addresses, and telephone numbers.
• Minutes need headings so that readers can skim for the information they need.
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QUESTIONS
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QUESTIONS
1.Sequencing Questions
Present
Absent
Presiding
Adjournment
Items of Discussion
And Business
Title
Recorder
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Title Presiding Present
Absent