国际招标质疑函

国际招标质疑函
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient Name]
[Recipient's Position]
[Company/Organization Name]
[Address]
[City, State, ZIP Code]
Subject: Inquiry Regarding International Tender
Dear [Recipient's Name],
I hope this letter finds you in good health and high spirits. I am writing to express my concerns and raise certain questions regarding the recent international tender issued by your esteemed organization. As a concerned stakeholder in the industry, I believe it is important to ensure transparency, fairness, and adherence to best practices in procurement processes.
Firstly, I would like to commend your organization for initiating an international tender, which presents an opportunity for companies worldwide to participate and contribute their expertise. However, upon reviewing the tender document, I have come across a few points that require clarification and justification for the sake of ensuring an unbiased and competitive bidding process.
1. Evaluation Criteria:
The tender document fails to provide clear and specific details about the evaluation criteria. It is crucial for all bidders to have a comprehensive understanding of the parameters upon which their proposals will be assessed.
I kindly request that you provide a detailed breakdown of the evaluation criteria, including the weightage assigned to each criterion, to facilitate a fair comparison of bids.
2. Procurement Timeline:
The tender document lacks a clearly defined timeline for the entire procurement process. It is essential to establish specific deadlines for various stages, such as submission of bids, evaluation period, and announcement of the successful bidder. I humbly request that you provide a comprehensive timeline, ensuring adequate time for interested parties to prepare their proposals while maintaining an efficient procurement process.
3. Confidentiality Measures:
As a bidder, I am concerned about the confidentiality of the information shared during the tender process. It is vital to ensure that all submitted proposals and related documents are treated with utmost confidentiality to
protect the intellectual property and sensitive information of the bidders. I kindly ask you to outline the measures being implemented to safeguard the confidentiality of the participating companies' data.
4. Conflict of Interest:
To ensure the integrity of the procurement process, it is imperative to address any potential conflicts of interest. I urge you to disclose any affiliations, financial interests, or familial relationships between the members of the evaluation committee and the participating companies. This disclosure will further enhance transparency and trust among bidders.
5. Communication Channels:
The tender document does not specify the official communication channels through which bidders can address their inquiries or seek clarifications. I suggest that you establish a dedicated email address or a helpline to streamline communication and promptly address any queries or concerns that may arise throughout the tender process.
I kindly request that you provide detailed responses to the above-mentioned concerns and questions at the earliest convenience. Transparency and open dialogue are pivotal in ensuring a robust and unbiased procurement process, ultimately benefiting all stakeholders involved.
Thank you for your attention to this matter. I look forward to receiving your response and the necessary clarifications to proceed with the tender process.
Yours sincerely,
[Your Name]。