IMDS

Introduction to theI nternational M aterial D ata SystemPresented byHELLA ELECTRONICS CORP1101 VINCENNES AVE. FLORA, ILL 62839 John Brickey Environmental Management System Coordinator Released March 2004Table of ContentsIssued 4/27/04 Page 1TABLE OF CONTENTSA New Market………………………………………………………… Page 3 End Of Life Directive………………………………………………… International Material Data System…………………………………... Hella’s Responsibility………………………………………………… What Is Required For Using IMDS....................................................... Next Steps…………………………………………………………….. Register……………………………………………………………….. Sign In………………………………………………………………… Taskbar……………………………………………………………….. Create An MDS Or A Module……………………………………….. Adding Components………………………………………………….. Adding Material………………………………………………………. Creating A Material…………………………………………………... Finding The Correct Basic Substance………………………………… Page 3 Page 3 Page 4 Page 4 Page 4 Page 5 Page 8 Page 10 Page 10 Page 14 Page 16 Page 21 Page 24A Completed MDS……………………………………………………. Page 25 Recyclate Information Section………………………………………... Supplier Data Section…………………………………………………. Recipient Data Section………………………………………………... Initial Sample Report…………………………………………………. Page 26 Page 27 Page 27 Page 32Making A Copy……………………………………………………….. Page 33 Other Options…………………………………………………………. Page 34Issued 4/27/04Page 2A NEW MARKETMany of us learned about the world in another era. Some of us are used to thinking solely in terms of the domestic U.S. market and how it operates. Today, suppliers and manufacturers must understand the needs and opportunities of global markets and how they affect the way we do business. For example, consider the size and increasing influence of the European Union, or EU. When 10 additional countries joined the EU in 2004, the European Union passed North America in population. The new 25 nation European Union has over 450 million people... compared to a little over 400 million for the U.S., Canada and Mexico. This market is large enough to specify requirements that address their priorities, such as the End of Life Vehicle (ELV) Directive and the International Material Data System (IMDS).END OF LIFE DIRECTIVEThe End of Life (ELV) Directive issued by the European Union in 2000 has three objectives. • • • First, to limit the use of hazardous substances in vehicles from their design phase onwards. The second ELV objective involves designing new vehicles so they can be more easily and thoroughly dismantled at the end of their life. The third objective is to increase the amount of recycled material that is used in vehicles.In the future, a 3,100 pound vehicle can leave no more than 155 pounds of waste residue going into a landfill. That means that 95% of the vehicle must be reused or recycled by 2015. The regulations apply to all vehicles and parts marketed in Europe, wherever and whenever they were built.IMDSThe International Material Data System (IMDS) began as a European response to environmental concerns. The EU has more vehicles on the road than North America, but the EU has only 18% of the landmass. Simply put, the issue is how to dispose of 15 to 20 million vehicles a year in a densely crowded area with little space for landfills. IMDS was set up to enable vehicle manufacturers to help with this problem. But IMDS is not just a European issue. Environmental concerns are being voiced, and regulations can be imposed anywhere in the world. Developing our database of materials and substances will assist us in dealing with all future environmental regulatory issues. This system was designed to: Minimize the efforts for collecting material data Provide a common system Provide a common templateIssued 4/27/04Page 3The main point is that the US automobile industry must adjust to the requirements, preferences and pressures of various markets if we wish to remain competitive in the world market.HELLA’S RESPONSIBILITYHella Electronics Corporation fully intends to comply with all laws and regulations relating to the usage of potentially hazardous substances and to conduct business in a manner that poses minimum risk to our customers, our suppliers, and our employees. We must do this to protect our environment and to remain a quality supplier to the automotive industry. Plus all of the major automotive companies are now requiring this information be made available to them thought the internet. We can’t do this alone because we do not know all of the basic substances your company uses to manufacture the parts we purchase from you. In some cases, you may have to obtain this information from your suppliers. In either situation, this information MUST be loaded into the IMDS website as accurately as possible. For legal reasons, you do not want to guess at the substances in your product. At first, it may seem like a very large task, but many of your products will be very similar. Once the first few parts are entered, the rest many only require minor changes to the original entries. Also due to the relatively few changes in the products you supply us each year, this will not be something that requires a great deal of time after the initial requirements are met.WHAT IS REQUIRED FOR USING IMDS?Personal Computer with Internet Access Company Registration (free of charge) User RegistrationIS INFORMATION CONFIDENTIAL?Only the companies you select will be able to view the information you input into the IMDS system. It is not viewable by anyone else.NEXT STEPSAppoint an IMDS manager to be responsible for the system. The appointed IMDS manager should register and create an account for themselves. Once the company is registered, then the IMDS manager can register other users.Issued 4/27/04Page 4REGISTERGo to https://Double click on “Public”Double click on “Contact”Issued 4/27/04Page 5Double click on “Online Registration”Double click on “Next”Issued 4/27/04Page 6Fill in information and click “next” at bottom of page.Filling out the information generates an email which directs you to an URL containing your user ID and Password. After you have registered, then you can use your new password to login.Issued 4/27/04Page 7SIGN INOnce again, go to https://Double click on “System login”Double click on “Log on”Issued 4/27/04Page 8A user screen pops up. Fill in ID and PasswordYou will be required to change your password at the first log-in.Starting PageIssued 4/27/04Page 9TASKBARSave Saves Changes t Check Performs a Check for th d tPreview Displays the I f ti ViewEdit Changes can be carried out for thePrint Prints the current lt Analysis An MDS can be analyzed according Help Topic sensitive i f tiOpens the Selected Item for P i tiCREATE AN MDS OR A MODULEDouble click on “Create”Issued 4/27/04Page 10A “MDS ” (Material Data Sheet) is for a completed product and would be what you send to your customer. For most simple components, this is the one you will use.A “Module ” is for internal use and would most likely be a sub-component. This can be very useful if you have a sub-component used in several differentfinished products. For example, a base assembly would be a “Module ” used in a “MDS ” for a relay.Modules can not be forwarded to your customers.Must decide between “MDS’ or “Module”(see next page)For our example, we will create a “MDS” as a“Component”It is easiest to fill out the IMDS using an indented bill of material such as the example below.1Final Relay Assy..2 Molded Housing..2 Relay Assy…3Base Assy.…..4 Base.…..4 Terminal.…..4 Terminal….3Armature Assy.…..4 Armature.…..4 Contact Spring.…..4 Braided Copper Wire….3Coil Assy.…..4 Bobbin.…..4 Copper Wire.…..4 Terminal.…..4 Solder WireEnter information for top component:1) Description2) Part Number (yours or customer’s)3) Weight in gramsIt’s good practice to saveyour work after each entry.ADDING COMPONENTSUse this to insert additional components. It iseasiest to add all components, then go back andfill in material.This shows the second level components from our example addedbelow the top level “Final Relay Assy”.Then add the third level components below the second level.Add the remaining levels making sure they areplaced under their parent component. Once allparts are added to the tree, go back and addmaterials.All weights must add up to the weight of thecompleted part. It is helpful to figure weightson paper before inputting to the IMDS.ADDING MATERIALThe next step is to add the material. (You often need an engineering drawing or spec sheet to find the correct material.)If you purchase material from other sources, you may have to contact them to find out what basic substances are in their product. For example, if you purchase plastic pellets to do molding, you may have to go back to your supplier to find out what is in them.First, ask them if they have their products in the IMDS. Many large companies which deal with the automotive industry have already entered this information for other customers. All they have to do is allow you to view it.2) Click on the green circles. 1) Click on the component youwant to add material to.A search window pops up.Fill in the name of the materialthe component is made from.This shows the results for a search for “polyester”You can see what is in any material by clicking the material then click “preview” at the bottom of the page.This shows a screen listing the basic substances in this material.Once you find the correct material, click “Apply”In our example, this added the material “polyester” under molded housing.Fill in the weight of the material.Note: You can have more than onematerial under a component. Anexample would be a copper terminalwith silver plating.If you make a mistake,you can delete it withthis button. CREATING A MATERIALIf you can’t find the correct material, you can create one. (You can’t skip material and add basic substances directly under components.)Click “Create”, “Module”, then “Material”This works just like creating a MDS for a component. First name your material. Then add basic substances by clicking the blue triangle.Here is an example of a basic substance search for “lead”.CAS numbers can be very helpful.Find the right one and click “Apply”Fill in the percentage of the basicsubstance found in this material.They must add up to 100% whenfinished.FINDING THE CORRECT BASIC SUBSTANCE?You can not create a basic substance. However, if you don’t know the basic substance or you have a trade secret ingredient, you can choose “misc.”Note : Excessive use of “misc.” will cause the MDS to be rejected.Save it when you are done.A COMPLETED MDS Another way to keep “trade secrets” is to check the “Confidential” box. Items marked like this can only be seen after permission has been granted by your IMDS Manager.RECYCLATE INFORMATION SECTIONThis is the next section of the MDS.Click on it to see this section. Filling in this information is optional at this time.SUPPLIER DATA SECTIONRECIPIENT DATA SECTION Be sure to specify the name of the contact person filling out this reportif you have more than one.Click on “Add”A pop-up box will appear. Type in the name of the company you want to submit the information to and click “search”.If sending to HEC, use company ID 22893. Click “Apply”A company data form will pop up. Fill in as much information as you can then click “Change”Click on “Propose”. Do not click “Publish”. That willallow anyone on the IMDS system to view your information.Click onShows a completed page.INITIAL SAMPLE REPORTYou may print out an “Initial Sample Report” after everything else is completed.This is a good report to submit with your PPAP.MAKING A COPYClick onChoose “Copy“ to use as a guide fora similar product.Choose “New Version“to update currentOTHER OPTIONSBy selecting “Sent“ on the start page,you can view all of the MDS‘s you havesent.By selecting “Received” on the startpage, you can view all of the MDS’s youhave Received.Choose “Search“ to find information you previuosly entered.FURTHER HELPSee FAQs at Under “News” you will find information about changes。