Final Incident Package (2005) - National Geographic Area 最后的事件包(2005)-美国国家地理杂志区

Cultural Resources
• Request for Mechanical
Equipment Use in Wilderness
• Cache Issue Return
Report/Requisitions (OF 315)s
• Waybills • Photos non-essential • Thank you letters to
Report (ICS 209)
• Check-In List (ICS 211) • Safety Inspection Checklist
(ICS 212& OPF 296)
• General Message Forms (ICS
213)
• Unit Log (ICS 214) • Planning Worksheets (ICS 215) • Support & Transportation
Something to Think About
A New Way to File
• Four Different Units
1. Permanent Records – 20 years 2. Operational Records – 7 years 3. Non records – destroy when no longer
• T – Card Holders • Jerky (just kidding) • Blank CD’s (unlabeled
anyway)
• Road Maps/Atlases • Local Informational Books • IIBMHB’s • Incoming Briefing Packages • Regional Direction –
Vehicle Inventory (ISC 218)
• T-Cards (ICS 219) • Demobilization Checkout (ICS
221)
• Daily Cost Estimates • Cost Apportionment
Agreement
• Fire Behavior
Message/Weather Forecast
Operational Fire Incident Management Records 7 Year Retention
• Incident Transition
Plan/Guidelines for Takeover Incident Action Plans – IAPs
• Fire Complexity Analysis • Incident Briefings (ICS 201) • Incident Status Summary
Individual Fire Report FS 5100-29, DI-1202 Wildland Fire Situation Analysis Delegation of Authority Fire Behavior Analyst Report Fire Narrative Report New Releases/Reports/Clippings Final Statement of Costs Fire Maps Photos essential**
Destroy when no longer needed
for administrative purposes
• Includes copies of records that are filed elsewhere, such
as:
• Copies of Resource Orders (ROSS/MIRPS) • Copies of Firefighter Time Reports • Copies of Crew Time Reports • Copies of Equipment Time Reports • Copies of Contracts (including EERAs) • Copies of Training Documentation • Copies of Performance Evaluations • Fire Qualifications (Red Cards) • Copies of Equipment Work Orders • T-card Equipment check out check in
Final Incident Package
Do You Really Need To Keep That?
as Found
• Office Supplies
– Empty file folders – Staplers – Hole Punchers – Pens/Pencils/Tablets – File Trays – Sticky Note Pads – Scotch Tape
needed 4. Other Stuff – staplers etc
• Raw Weather Data Files*
More 7 Year Retention
• Firing operations plans • Evacuation Plans • Air Operations/Helibase
Records
• Safety Officer Reports/Accident
public/community partners
• Structure Protection Plans • Justification for extended
hours
• Original Resource Orders not
in ROSS/MIRPS
Non Records
Copies of records
handouts
And Still More Findings
• IAP’s and more IAP’s • Demob Plan and more Demob Plans • Close Out Narrative and more CON’s • Transition Plan and more Transition Plan’s • Every single copy of General Message
Forms – and we need to keep a record of the pens and pencils
we order, why?
Source Document
• Think about where that document
originated, and do you really need to keep your COPY. Keyword – copy
Logs
• Incident Critical Stress
Management Documentation
• Training Specialist Narrative • Incident Communications Logs • Resource Advisor Information • Air quality monitoring plans • Notification to IMT Heritage
IAP’s Narratives Transition Plan Demob Plan
Wildland Fire Incident Management Records Filing Guidance
Permanent Fire Incident Records to National Archives after 20 years