备忘录和商务信函
合集下载
- 1、下载文档前请自行甄别文档内容的完整性，平台不提供额外的编辑、内容补充、找答案等附加服务。
- 2、"仅部分预览"的文档,不可在线预览部分如存在完整性等问题,可反馈申请退款(可完整预览的文档不适用该条件!)。
- 3、如文档侵犯您的权益，请联系客服反馈,我们会尽快为您处理(人工客服工作时间：9:00-18:30)。
8. Enclosures
9. Copies
精品PPT
Reference (Ref) omit
It may include a file number, a contract number, an L/C number or the initials of the signer and the typist’s initials. Sender: Douglas Allen typist: Susan Smith Reference: A file or departmental reference may also be included Reference: C924
k?rk科克爱尔兰共和国港市poitou地名法国普瓦图地区asrequestedweencloseforyourattentionourpricelistandcatalogueforyourattention请注意naturalingredientsutilizeutilizeresourcesopportunityrationallyatoolonestalenthowcanweutilizehisknowledgeandskilltoouradvantage
精品PPT
If you have to sign a letter for someone else, use either of the following suggestions
Can you arrange it?
We need 10 chairs in either beige or dark brown. The maximum you can spend is $ 500.
精品PPT
2.1 B p16
• 1. Read the Memo and get the key points. • 2. Listen to the tape and write down the key
精品PPT
Inside address
• The name and address of the recipient
• Mr Michael Wang • Sales Manager • Aurora tools plc • 112 Station Road • London SW 1A 5BW
Job title
精品PPT
signature
• After leaving 4-5 space for a signature, show the name of the sender in his/her preferred style with the department name or job title directly underneath.
Qingdao Branch • From: Credit and Loan Department • Subject: purchase a computer • I would like to remind you that our office is in need
of a new computer to cope with the ever increasing business. I sincerely hope that it will be possible to buy a Lenovo • Computer to meet our urgent need.
class • Numbers of each class: 12 • Who provide books? Mr. W
精品PPT
Business Letter
Parts of business letter 1. Reference
2. Date
3. Inside address 4. salutation 5. Heading 6. Complimentary Close 7. Signature section
精品PPT
• 5.Carbon copy • This is written as c.c. for short. As in a letter, it
lists the persons who are also receiving the memo. • 6. Signature • Only the initial is needed. The office and name in print of the writer are omitted. In more casual memos there is no signature at all. • Any thoughts on my notes? Anything to add? Let me know at tea break. • c. c. Mr. P. L, Oucke, Training Officer
Sales Manager Aurora tools plc
112 Station Road London SW 1A 5BW
精品PPT
salutation
• The family name or the given name in full, such as Dear Mr. William, Dear Fiona.
精品PPT
2. Greeting It is more polite to put Mr., Mrs. or Ms. before and after the name of the recipient. You may sometimes address the readers as a group. 3. Subject This is a phrase to tell the reader what the memo is about. Sometimes only the phrase is given without the word Subject before it.
精品PPT
Ms is now the preferd choice of most professional women. If your letter is addressed generally to an organization: Dear Sirs Dear Sir
Dear Madam
Page18 (textbook) 2.3 Layout and style A
精品PPT
• Yours faithfully • DOUG ALLEN
Yours sincerely Chloe Williamson
• DOUG ALLEN • Financial Controller • Page18(textbook) • 2.3 Layout and style B
Chloe Williamson Training Manager
points? • Subject: English classes • Place: • Time: • two classes: • Numbers of each class: • Who provide books?
精品PPT
Reference Answers
• Subject: English classes • Place: training center • Time: Wednesday • two classes: intermediate class and advanced
Memo and Letter
Annie
精品PPT
Memorandum (Memo)
SCHOOL OF ENGLISH FOR BUSINESS
MEMORANDUM
To: Mr. Lockwood Course Coordinator From: Howard Thomas
Date: 19 November, 1995 Subject: Lesson Plan for 28 November Lecture
精品PPT
Heading
• A heading gives a brief indication of the content of the letter.
精品PPT
complimentary
usually," Yours faithfully ”and “Yours sincerely” are the
精品PPT
Date
• The date should always be shown in full to avoid confusion.
• British Way: • day/month/year • 8 August 2006 8th August 2006 • American way: • Month/day/year • November 3rd 2003 November 3 2003
• Whether the following ways of salutation are proper?
• Dear Smith • Dear Mr. John • Dear Mr. John Smith
精品PPT
• Dear John Smith • Dear Ms • Dear Ms Chloe Williamson • Dear Chloe Williamson • Dear Miss Chloe Williamson • Dear Mr Smith (formal) • Dear John ( informal)
精品PPT
Format of Memorandum
• Memorandum • To: • From: • Date: • Subject: • Body:
精品PPT
Sample one
• MEMO • Date: Sept. 20, 2005 • To: Mr. Li Ming • Director of Tech. Dept., the China Construction Bank,
4. Body
These should be short, less than 10 lines, and concentrate on only one paragraph one idea each. Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs for easy reference later on.
complimentary closes in business letters. Yours faithfully/Faithfully yours---Dear Sir/Sirs/Sir/Madam
(Formal-It is very commonly used in Britain, but seldom used in America and Canada.) Yours sincerely/Sincerely yours/Sincerely---Dear Patrick/Dear Mr. Smith (It is more and more commonly used in business letters even between persons unknown to each other in modern America and Canada.) kind regards/ best wishes---Dear John/Dear Peter (Informal-used between close friends)
I intend to teach memo writing in my next lecture. I plan to cover the following parts: 1. Inside Address This is omitted in a memo. As internal communication the reason is obvious.
精品PPT
sample two
Internal Memorandum To: Anne Bell From: Graham Davis
Date: 21 May 8
Subject: Office Furniture
We need some comfortable chairs for visitors to go in the managers’ office.
9. Copies
精品PPT
Reference (Ref) omit
It may include a file number, a contract number, an L/C number or the initials of the signer and the typist’s initials. Sender: Douglas Allen typist: Susan Smith Reference: A file or departmental reference may also be included Reference: C924
k?rk科克爱尔兰共和国港市poitou地名法国普瓦图地区asrequestedweencloseforyourattentionourpricelistandcatalogueforyourattention请注意naturalingredientsutilizeutilizeresourcesopportunityrationallyatoolonestalenthowcanweutilizehisknowledgeandskilltoouradvantage
精品PPT
If you have to sign a letter for someone else, use either of the following suggestions
Can you arrange it?
We need 10 chairs in either beige or dark brown. The maximum you can spend is $ 500.
精品PPT
2.1 B p16
• 1. Read the Memo and get the key points. • 2. Listen to the tape and write down the key
精品PPT
Inside address
• The name and address of the recipient
• Mr Michael Wang • Sales Manager • Aurora tools plc • 112 Station Road • London SW 1A 5BW
Job title
精品PPT
signature
• After leaving 4-5 space for a signature, show the name of the sender in his/her preferred style with the department name or job title directly underneath.
Qingdao Branch • From: Credit and Loan Department • Subject: purchase a computer • I would like to remind you that our office is in need
of a new computer to cope with the ever increasing business. I sincerely hope that it will be possible to buy a Lenovo • Computer to meet our urgent need.
class • Numbers of each class: 12 • Who provide books? Mr. W
精品PPT
Business Letter
Parts of business letter 1. Reference
2. Date
3. Inside address 4. salutation 5. Heading 6. Complimentary Close 7. Signature section
精品PPT
• 5.Carbon copy • This is written as c.c. for short. As in a letter, it
lists the persons who are also receiving the memo. • 6. Signature • Only the initial is needed. The office and name in print of the writer are omitted. In more casual memos there is no signature at all. • Any thoughts on my notes? Anything to add? Let me know at tea break. • c. c. Mr. P. L, Oucke, Training Officer
Sales Manager Aurora tools plc
112 Station Road London SW 1A 5BW
精品PPT
salutation
• The family name or the given name in full, such as Dear Mr. William, Dear Fiona.
精品PPT
2. Greeting It is more polite to put Mr., Mrs. or Ms. before and after the name of the recipient. You may sometimes address the readers as a group. 3. Subject This is a phrase to tell the reader what the memo is about. Sometimes only the phrase is given without the word Subject before it.
精品PPT
Ms is now the preferd choice of most professional women. If your letter is addressed generally to an organization: Dear Sirs Dear Sir
Dear Madam
Page18 (textbook) 2.3 Layout and style A
精品PPT
• Yours faithfully • DOUG ALLEN
Yours sincerely Chloe Williamson
• DOUG ALLEN • Financial Controller • Page18(textbook) • 2.3 Layout and style B
Chloe Williamson Training Manager
points? • Subject: English classes • Place: • Time: • two classes: • Numbers of each class: • Who provide books?
精品PPT
Reference Answers
• Subject: English classes • Place: training center • Time: Wednesday • two classes: intermediate class and advanced
Memo and Letter
Annie
精品PPT
Memorandum (Memo)
SCHOOL OF ENGLISH FOR BUSINESS
MEMORANDUM
To: Mr. Lockwood Course Coordinator From: Howard Thomas
Date: 19 November, 1995 Subject: Lesson Plan for 28 November Lecture
精品PPT
Heading
• A heading gives a brief indication of the content of the letter.
精品PPT
complimentary
usually," Yours faithfully ”and “Yours sincerely” are the
精品PPT
Date
• The date should always be shown in full to avoid confusion.
• British Way: • day/month/year • 8 August 2006 8th August 2006 • American way: • Month/day/year • November 3rd 2003 November 3 2003
• Whether the following ways of salutation are proper?
• Dear Smith • Dear Mr. John • Dear Mr. John Smith
精品PPT
• Dear John Smith • Dear Ms • Dear Ms Chloe Williamson • Dear Chloe Williamson • Dear Miss Chloe Williamson • Dear Mr Smith (formal) • Dear John ( informal)
精品PPT
Format of Memorandum
• Memorandum • To: • From: • Date: • Subject: • Body:
精品PPT
Sample one
• MEMO • Date: Sept. 20, 2005 • To: Mr. Li Ming • Director of Tech. Dept., the China Construction Bank,
4. Body
These should be short, less than 10 lines, and concentrate on only one paragraph one idea each. Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs for easy reference later on.
complimentary closes in business letters. Yours faithfully/Faithfully yours---Dear Sir/Sirs/Sir/Madam
(Formal-It is very commonly used in Britain, but seldom used in America and Canada.) Yours sincerely/Sincerely yours/Sincerely---Dear Patrick/Dear Mr. Smith (It is more and more commonly used in business letters even between persons unknown to each other in modern America and Canada.) kind regards/ best wishes---Dear John/Dear Peter (Informal-used between close friends)
I intend to teach memo writing in my next lecture. I plan to cover the following parts: 1. Inside Address This is omitted in a memo. As internal communication the reason is obvious.
精品PPT
sample two
Internal Memorandum To: Anne Bell From: Graham Davis
Date: 21 May 8
Subject: Office Furniture
We need some comfortable chairs for visitors to go in the managers’ office.