采购控制程序(中英文)

采购控制程序
Purchasing control procedure
（ISO9001：2015）
1目的：Purpose
对物料采购计划等采购文件的编制与审核以及采购产品的验证等作业具体规定，确保所采购的物质满足生产所需。

Compile and audit the purchasing document like material purchasing plan and so on, and the regulation of purchasing product verification, ensure the purchasing material should satisfy the production.
2 适用范围：Scope
本程序适用于公司所采购的各类物料。

Be applicable to all kinds of purchasing material of our company
3 职责Responsibility
3.1 供应部负责编制采购计划，签订采购合同，采购物料的及时到仓。

Purchasing dept. is responsible for compile purchasing plan and sign purchasing contract, purchasing material to warehouse timely.
3.2 供应部负责人负责采购计划，采购合同的审核批准。

Responsible person of purchasing dept. is responsible for the approval of purchasing plan and purchasing contract
4 程序：Procedure
4.1 采购信息Purchasing information
4.1.1 采购申请purchasing application
各部门根据顾客订单要求等，向供应部提出采购申请，在呈报给供应部之前，已完成的采购申请应经本部门负责人批准。

Each dept. according to PO and so on, and propose purchasing application before report to supplier, and finished purchasing application should approved by dept. responsible person
4.1.2 采购计划purchasing plan
4.1.2.1 供应部计划员根据公司经营情况，各部门申请数据，库存量等执行材料计划与库存控制程序，编制采购计划，经供应部负责人审批后，方可实施。

Purchasing planner should compile purchasing plan according to company operation state, each dept. application data, storage amount implement material plan and storage control procedure,approved by purchasing responsible person and implement.
计划中应清楚说明所要采购物的要求，包括：名称、型号、数量、交货期、绿色化等。

当使用采购循环的材料时,必须满足客户的特殊要求。

Plan should clarify the requirement of purchasing, include; name, type, quantity, delivery, green and so on. When use purchasing recycle material, should satisfy the special requirement of customer
4.1.2.2 为确保供方具有100%按时交货能力，供应部尽可能根据生产需求计划向供方提供订单预报等计划信息。

For ensure supplier has 100% delivery capacity on time, and supplier should provide PO prediction and plan information according to production demand plan
4.1.3 采购资料purchasing datum
采购资料应清楚明确地说明对采购物资的要求，包括：
Purchasing date should clearly explain the requirement of purchasing material, including:
a.物资名称、型号、规格、数量、环境物质特性要求等。

Material name, type, specification, quality, environment material characteristics and so on
b.质量要求(包括环境物质要求)、验收标准(包括环境物质要求的内容)
Quality requirement (include environment material requirement), verification standard (include content of environment material requirement)
c. 技术说明(包括环境物质指标要求)
Technical explanation (include environment material indicator requirement)
d.对供方有质量体系要求（包括环境物质管理）时，应提出适用的质量体系标准名称、编号或版本
Should propose proper quality system standard name, code, or edition when supplier has quality system requirement (environment material management)
e.质量保证协议（包括环境物质要求）等。

Quality assurance agreement ( environment material requirement)
f.采购的物资满足顾客或政府（生产地、销售地）对限用品、有害品、有毒品的限制
Purchasing material should satisfy customer or government (production place, sales place) restrict of limitation product, harm product and poisonous product
g.如客户有特殊要求，须注明客户的特殊要求。

If product has special requirement, should note special requirement of customer.
采购资料须经供应部负责人审批，方可实施，采购员使用采购资料时，应认真审核。

Purchasing data should approved by supplier responsible person, and implement, the buyer should audit carefully when use purchasing data.
4.1.4 采购单purchasing sheet
根据收到的各相关部门采购申请，供应部应从批准的《合格供方总名单》中选出合适的供方。

有绿色物质要求的料品需要从有绿色标识的《合格供方总名单》中选择相应的供方。

同类物料有两家或者两家以上的合格供方，可视对方价格、质量（包括环境物质指标达成情况）、交货及服务情况等选择性递采购单。

采购单上应说明采购材料的绿色要求。

Purchasing dept. should select proper supplier form approval《qualified supplier total name list》according to purchasing application of received each related dept. if has material of green requirement ,supplier should select form 《qualified supplier total name list》which has green marking. The same material has two or more than two qualified supplier, as price, quality (include environment material indicator reached state), delivery and service state selection purchasing sheet. Purchasing sheet should explain the green requirement of purchasing material
如果顾客提供指定的供方名单，供应部应首先考虑从该供方处购买相关物资。

采购单一般由采购员与合格供方签定，并经供应部负责人或授权人员审批后方可实施。

If customer provide defined supplier name list, purchasing dept. firstly consider purchase related material from supplier. Purchasing sheetgenerally sign by buyer and qualified supplier, and implement after approved by purchasing dept. responsible person.
4.1.5采购单的确认validation of purchasing sheet
采购人员必须将所有要求（型号、规格、数量、价格、质量与环境物质要求、交货期等）
正确的传达给供方，并根据采购订单上交期确认要求完成交期确认，采购员做好采购订单传输回复的台帐记录并每天和SAP系统核对当天下单记录及回复情况，以防止采购订单漏传而导致的物料交期延误，并保留采购订单和交期确认记录。

Buyer should convey all requirement correctly to supplier (type, specification, quantity, price, quality and environment material requirement ,delivery date and so on) and finish date validation, the buyer should do the PO reply record and check the status with SAP system so that forget transmit the PO that lead to material delivery delay, reserve PO and validation record according to the PO date.
对于由于我司单方面原因要求更改或取消的已经双方确认的订单的情况，由我司承担供方的材料损耗费，不包括加工费和其它费用。

对于由供方单方面原因要求更改或取消已经双方确认的订单的情况，将由供方承担相关责任。

If our company change or cancel the validated PO unilaterally, our company pay the supplier material damage fee, not include manufacturing fee and others. Otherwise, Supplier should afford relatedresponsibility if supplier do the same.
4.2 采购过程的控制control of purchasing process
采购组织应严格控制采购过程，以确保采购产品符合要求。

Purchasing organization should strictly control the purchasing process and ensure accord to the requirement.
4.2.1采购过程的控制方式和程度，应取决于所采购的产品对随后的实现过程及其输出的最终影响（即对最终产品的影响）。

Purchasing process control style and degree should determined by purchasing product and following realization process and output final impact (finished product inflection)
4.2.2 采购过程的控制，包括：
Purchasing process control, include:
a.对采购资料的控制：应按规定进行审批，以确保采购资料的适宜性、有效性；Control of purchasing data, should approved by regulation and ensure purchasing data applicability, efficiency.
b.对供方的控制：组织对供方应进行能力评价、选择，以确保供方提供的产品符合组织和相关方的需求和要求；
Control of supplier: organization should evaluate and choose the supplier capacity and ensure supplier provide product according to the demand and requirement of corresponding organization and related dept.
c.采购产品的验证控制：对采购产品，必须由组织的有关部门进行验证以确保采购产品符合规定要求；
Validation control of purchasing product: should organize related dept. to validate
and ensure accord to the requirement regarding purchasing product
d.对采购过程、供方能力评价及采购产品的有关记录进行控制，以确保其追溯性；
Control of purchasing process, supplier capacity evaluation and related record of purchasing record and ensure the traceability
4.3 采购验证purchasing verification
4.3.1 供应部、质量部组织有关人员对采购产品进行检查、验证，内容包括：Purchasing dept., quality dept. organize related person to check and validate the purchasing product, the content including:
a.采购产品的质量（环境物质特性指标）、数量、等级、规格、型号等，是否符合采购资料的要求；
Purchasing product quality (environment material characteristics indicator), quantity, grade, specification, type and so on whether accord with the requirement of purchasing date
b.采购产品的包装是否完好，无损，标识是否清晰可追溯（绿色化要求的材料最小外包装上需要有符合****要求的绿色化标签）。

Packaging of purchasing product is whether complete ,marking whether clear and traceability (green requirement material minimum outside packaging should has according to **** green label
c.外协产品要达到合理利用率；
Outside product should reach the reasonable utilize
4.3.2 经检验合格后的采购物资，方可入库。

Warehousing after the purchasing material inspect qualified
4.3.3 如因材料问题发生顾客投诉，顾客需要在供方处对采购产品进行验证时，应在采购实施过程中提出相关指令。

Customer demand should propose relevant order in the purchasing implementation process when it should verify in purchasing product of supplier if customer complaint because of material problem.
4.4 例外采购exception purchasing
所有物资必须从合格供方采购，如因其发生重大质量问题或不可抗力因素而不能及时供货时，经供应部经理批准(必要时，须经顾客同意)，可实施例外采购，但应需对供方按本程序的有关要求进行评价和控制。

All material should purchase form qualified supplier, if because of important event or force factor should not delivery on time, approved by purchasing manager ( if necessary, should agreed by customer ,and implement exception purchasing ,but should need evaluate and control by the requirement of procedure
4.5 供方交货的监控supplier delivery monitoring
4.5.1交货期监控delivery monitoring
供应部根据供方确认的交货期及实际交货期，跟踪供方交货能力；对供方不能按时交货的，供应部门应及时和相关部门联络，做出妥善处理（必要时，通知销售部和客户沟通），并责成供方采取纠正措施，跟踪验证措施落实效果。

Purchasing dept. trace the supplier delivery capacity according to the validated delivery date and due date, if the supplier should not delivery on time, the supplier should contact with related dept. and do well handling (if necessary, inform sales
dept. and customer communication) and force the supplier taken corrective action, tracking verification action done effect
供应部应按产品类别制定各类产品所需物料的交货周期的缩短计划，具体参见“物料交期缩短计划”，此计划每半年进行一次更新。

Purchasing dept. should prescribe product needed material delivery cycle shorten plan according to purchasing dept., see “material delivery shorten plan ”, the plan should update every half a year.
4.5.2 附加费用和超额运费监控
Attached fee and premium freight monitoring
供应部对超额运费（超出正常或计划运费部分的费用）跟踪。

采购部业务员将有关我公司或分供方支付的额外运费的进行统计；调查发生这种情况的原因，并采取纠正措施。

Purchasing dept. track premium freight (over normal or plan freight part fee, Purchasing businessman should statistics the related our company or extra freight of supplier pay .study the cause and taken corrective action
a. 质量部对其部门人员因供方材料不良引发的重检、挑选等所发生的附加费用进行统计；
Quality dept. re-inspects the supplier material nonconforming, select happened attached fee
b. 生产部对其部门人员因供方材料不良引发的挑选、返工等所发生的附加费用进行统计；
Production dept. select the supplier material nonconforming, select happened
attached fee
c. 财务部对因供方原因引发的材料退货或客户退货所发生的附加费用进行统计；
Finance dept. because of supplier reason material rejects or customer reject attached fee
d. 附加费用和超额运费分析与对策
每月5号前，质量部、生产部和财务部将上月统计的附加费用汇总到供应部；供应部对附加费和超额费用进行分类汇总. 由供应部组织相关部门对附加费和超额费用进行原因分析和责任方确认（必要时需供方一同参加），并由责任方采取改进措施。

供应部将确认后的附加费和超额费用提交财务部；供应部对改进措施实施跟踪，做好跟踪记录；与之相关的原因分析确认和改进措施等记录由供应部保存并提交管理评审。

Attached fee and premium freight analysis and planning
Quality dept. ,production dept. and finance dept. statistic the attached fee summarize to purchasing dept.
and purchasing dept. analyze and summarize the attached fee and premium freight. Supplier dept. should organize related dept. to analyze the cause of attached fee and premium freight and responsibility validation (if necessary, should supplier participate together) and adopt improvement implementation
Supplier should submit the validated attached fee and premium freight to finance dept., purchasing dept. should track the improvement implementation and do
tracking record well, the related reason analysis validation and improvement implementation and record should reserved and proposed to management review.
5 成本控制cost control
（1）供应部还需建立价格档案和价格评价体系。

供应部门要对所有采购材料建立价格档案，对每一批采购物品的报价，应首先与归档的材料价格进行比较，分析价格差异的原因。

如无特殊原因，原则上采购的价格不能超过档案中的价格水平，否则要作出详细的说明。

对于重点材料的价格，由公司有关部门组成价格评价组，定期收集有关的供应价格资讯，来分析、评价现有的价格水平，并对归档的价格档案进行评价和更新。

这种评议视情况应一季度或半年进行一次。

Purchasing dept. should establish price files and price evaluation system. Purchasing dept. should establish price files to all purchasing material, the quotation of each batch of purchasing material, should first compare with the filed material and analyze the cause of price difference. If no special reason in principle the purchasing price should not be over the field price otherwise should do specified explanation. Regarding the key material price, the company should organize the price evaluation group, periodic collect the related price information to analyze and evaluate the present price level and evaluate and update the filed price .the review should be done every quarter or half a year in actual condition
（2）建立目标采购价格，对采购人员根据工作业绩进行奖惩。

供应部门应协同财务部和销售部对重点监控的材料应根据市场的变化和产品标准成本定出目标采购价格，促使采购人员积极寻找货源，货比三家，将成本降到最低。

Establish objective purchasing price, and buyer should according to the work performance to rewards and punishment. Purchasing dept. should with finance dept. and sales dept. key monitoring the material and should according to marketing vary and product standard cost and determine the objective purchasing price and impel the buyer to find resource and consider more supplier, and make the cost down the lowest
（3）供应部应对需求量大、单价价格较贵的材料制定价格削减计划，此计划应以每个季度或者半年一次为考核期，价格削减计划中应包括材料物料号、规格型号、物料价格计划与实际下降百分比等。

Purchasing dept. should prescribe price down plan according to great demand ,unit price more expensive material ,the plan should check every quarter or once half a year, price down plan should include material number, specification type, material price plan and factual down proportion and so on
6 相关文件relevant document
(1)供方评定及管理程序
Supplier evaluation and management procedure
(2)材料计划与库存控制程序
Material plan and storage control procedure
(3)采购部绿色产品行动工作指导书
Purchasing dept. green product action work instruction
(4)GP手册
GP manual
7 附件attachment
(1)采购单
Purchasing sheet
(2)合格供方名单
Qualified supplier name list
(3)合格供方总名单
Qualified supplier general name list (4)物料交期缩短计划
Material delivery date shorten plan
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