Lotus Notes R6 Basic Training

Replication
Method 2: In right hand corner, click Edit Current
Change the Interval, Days of week and etc P.S: Too short of replication interval will cause traffic storm. The recommended value of “Repeat every” is 15 or greater
Stationery
Using a stationery Method 1: Double click the stationery
To edit, delete or rename stationery
Method 2: In navigation pane, Click Tools -> Stationery -> New -> Memo – Using Stationery
Address Lookup
2) Retrieve from address book
Байду номын сангаас
Open the mail box, click Address / Click “To”
Choose address book….. SAE, SAET, TDK and etc
Address Lookup
Enter a name in the "Find names starting with" field, or use the scroll bar to scroll through the directory
Trash
Delete Message Method 1: Select a message and press Delete button
Method 2: Drag a message and drop on Trash
To work with messages in the Trash folder Messages appear in the Trash folder until they are permanently deleted. You can remove them from the Trash folder and restore them to the view or folder from which they were originally deleted. You can also permanently delete selected messages or all messages.
Recipient(s) name will be pop up
Type the recipient Last name & First name in the “To” field
Sometimes, another window is pop up if the recipient name is not unique in the address book.
Size Limit
Current mail usage and size limit are shown on top-left hand corner
Size limit and Lock Down Under SAE mail policy, each user has been assigned a mail quota according to their job title.
Creating Mail
Method 2: Right click on the sender address -> Create Memo to
Address Lookup
There are two ways to retrieve the recipient email address 1) Type ahead
Specify the action 1.Select the action and destination folder 2.Click Action 3.Result will be shown on action box
Rules
Manage rules In navigation pane, click Tools -> Rules -> highlight one or more rules.
Replication
Start by manual Go to Replication page on bookmark. Click on Start Now button, replication will begin and you will notice a change at the bottom of the page
Stationery
Method 2: After you create a memo and choose Save as Stationery
In navigation pane, Click Tools -> Stationery, view all stationery
Give a name for the stationery
To, cc, bcc button – listed the recipient name on corresponding field
Change Fonts and Color
Edit a document, select the text and right click
You can specify the Font type, Size, Style and color in the properties
教材编号(版本)： 发行日期：
准备：张国栋 审批： 东莞长安新科磁电厂 IT
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Interface Introduction
Traditional working space (SAE default)
New Mail box view
New Bookmark Icons
Interface Introduction
Method 2: In tool bar choose File -> Replication -> New Replica
Replication
Specify location
Change setting….. Click More Settings
OR Right click the local mail box, choose Replication –> Settings
If the current mail box size exceeds the quota, warning message will be shown. All Send button will be locked down until mail box size is lower than quota. Empty your trash folder or re-open your mail box.
Click check mark icon next to any rule to enable or disable it or click the button.
Replication
A replica is a duplicate of a database. That lets you create a local or offline copy of the database you use. For reduce the usage on the server mail box and keep a mail for long time, we suggested that you create a mail box replication from server to local hard disk Create a local mailbox replica Method 1: Right click the server mail box – Replication – New Replica
In Advanced tab - For prevent synchronize the deletion between server & local mail box, uncheck Deletions and Access control list
Replication
Change the replication schedule Method 1: Right click the local mail box, choose Replication –> Settings In Basics tab, click Change Schedule
Replication
In Basic Tab - For prevent any changes copy back to server mail box, uncheck “send documents to server” option
In Send Tab - For prevent any changes copy back to server mail box, check all options
Rules
Create a rule
In navigation pane, click Tools -> Rules
Click New Rule to create a rule
Enable the rule - On
Rules
Specify the condition 1. Select a part of messages to check (such as "sender"), select a state (such as "contains"), and enter the criteria to check for (such as the name of a certain person). Don't use quotation marks for the criteria you enter. 2. Click Add 3. Result will be shown on conditions box