《英语写作》课件之“memo”
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Memo
• 1. the definition • 2. the introduction (identification) part • 3. the structure
1. The definition
• Memos are used within an organization for dealing with normal daily operations, such as instructing employees, announcing policies, disseminating information and delegating responsibilities.
• • • •
To: Tom Brown The Director Purchasing Department From: John Smith The Director H.R. Department Subject: In Need of an English Typewriter Date: July 25, 2010
3. The structure
• ⑴Openings: a statement of its purpose. • ⑵ Bodies: detailed information • ⑶ Closings: building positive relationships with readers
• • • •
Announ workcement related
poster
entertain ment
The public informal Public places
content memo workrelated
reader
style
vehicle
Co-worker Formal Paper or eor mail informal
• I am submitting my resignation, to be effective on March 3, 2006. • ⑴ Openings: a statement of its purpose. • Because of the recent restructuring of my job, I have accepted a position with another company that I feel will offer me greater advancement opportunities. • ⑵ Bodies: detailed information • My five-year stay with the Winterhaven company has been a pleasant experience and I have enjoyed working with my coworkers. I wish the company success in the future. • ⑶ Closings: building positive relationships, and letting readers know what to do, etc.
2. The introduction (identification) part
• • • • To From Subject Date
• The subject line: be specific and accurate • Subject: Tuition • Subject: Tuition for Time-Management Seminar
• • • •
Towenku.baidu.com Mr. Brown From: John Smith Subject: Typewriter Date: July 25, 2010
• Dear sir, • I would like to remind you that our office is badly in need of an English typewriter. I hope that you will pay attention to this problem and solve it as soon as possible. • Yours sincerely, • John Smith
Subordina Formal Bulletin te Boards
Announ workcement related
content memo workrelated
reader
style
vehicle
Co-worker Formal Paper or eor mail informal
Subordina Formal Bulletin te Boards
To: From: Subject: Date: July 25, 2010
• Dear sir, • ……………………………………………………… ……………………………………………………… ………….. • Yours sincerely, • John Smith
Write a Memo
• Suppose you are John Smith and you are going to write a memo to your office supervisor Mr. Tom Brown. In the memo you should tell him that your office is badly in need of an English typewriter and state the reason clearly. You also hope him to solve the problem soon.
• Dear Mr. Brown: • The H.R. department is now badly in need of an English typewriter. • We purchased the old typewriter 10 years ago and it can not operate any more after being repaired for three times this month. Since we must meet the August 2nd deadline for submitting the employee information, would you please purchase a new English typewriter and send it to the H.R. department before August 2nd. • I would be very grateful for your help. • Yours sincerely,
• Suppose you are John Smith, the secretary, and you are going to inform the committee members that they should attend a meeting about Sino-foreign cooperation.
• • • •
To: Committee Members From: John Smith Subject: Meeting Date: February 25, 2010
• Dear Committee Members, • In order to strengthen Sino-foreign cooperation, a symposium will be held at the conference hall on February 28, at 9:00 a.m. Please prepare for it and be there on time. • Yours sincerely,
• • • •
To: T.W. Haney, Vice President, Administration From: L.R. Rupp Date: February 13, 2006 Subject: Resignation from Winterhaven, effective on March 3, 2006
content memo workrelated
reader
style
vehicle
Co-worker Formal Paper or eor mail informal
content memo workrelated
reader
style
vehicle
Co-worker Formal Paper or eor mail informal
• • • •
To: Committee Members From: John Smith The Secretary Subject: Symposium on Sino-foreign Cooperation Date: Feb. 25, 2010
• All the committee members are required to attend the symposium on sino-foreign cooperation held at the conference hall on February 28, at 9:00 a.m. • In recent days, our company is trying to expand its international market and strengthen its financial and technological cooperation with some international companies. To help the committee members to have a sharp insight into this newly-adopted strategy, 3 specialists are invited to give lectures and answer the questions raised by our committee members. • Please prepare your questions in advance and attend the symposium on time.
Subordina Formal Bulletin te Boards
Announ workcement related
poster
notice
entertain ment
The public informal Public places
Statement The public Formal Public places or magazine
• 1. the definition • 2. the introduction (identification) part • 3. the structure
1. The definition
• Memos are used within an organization for dealing with normal daily operations, such as instructing employees, announcing policies, disseminating information and delegating responsibilities.
• • • •
To: Tom Brown The Director Purchasing Department From: John Smith The Director H.R. Department Subject: In Need of an English Typewriter Date: July 25, 2010
3. The structure
• ⑴Openings: a statement of its purpose. • ⑵ Bodies: detailed information • ⑶ Closings: building positive relationships with readers
• • • •
Announ workcement related
poster
entertain ment
The public informal Public places
content memo workrelated
reader
style
vehicle
Co-worker Formal Paper or eor mail informal
• I am submitting my resignation, to be effective on March 3, 2006. • ⑴ Openings: a statement of its purpose. • Because of the recent restructuring of my job, I have accepted a position with another company that I feel will offer me greater advancement opportunities. • ⑵ Bodies: detailed information • My five-year stay with the Winterhaven company has been a pleasant experience and I have enjoyed working with my coworkers. I wish the company success in the future. • ⑶ Closings: building positive relationships, and letting readers know what to do, etc.
2. The introduction (identification) part
• • • • To From Subject Date
• The subject line: be specific and accurate • Subject: Tuition • Subject: Tuition for Time-Management Seminar
• • • •
Towenku.baidu.com Mr. Brown From: John Smith Subject: Typewriter Date: July 25, 2010
• Dear sir, • I would like to remind you that our office is badly in need of an English typewriter. I hope that you will pay attention to this problem and solve it as soon as possible. • Yours sincerely, • John Smith
Subordina Formal Bulletin te Boards
Announ workcement related
content memo workrelated
reader
style
vehicle
Co-worker Formal Paper or eor mail informal
Subordina Formal Bulletin te Boards
To: From: Subject: Date: July 25, 2010
• Dear sir, • ……………………………………………………… ……………………………………………………… ………….. • Yours sincerely, • John Smith
Write a Memo
• Suppose you are John Smith and you are going to write a memo to your office supervisor Mr. Tom Brown. In the memo you should tell him that your office is badly in need of an English typewriter and state the reason clearly. You also hope him to solve the problem soon.
• Dear Mr. Brown: • The H.R. department is now badly in need of an English typewriter. • We purchased the old typewriter 10 years ago and it can not operate any more after being repaired for three times this month. Since we must meet the August 2nd deadline for submitting the employee information, would you please purchase a new English typewriter and send it to the H.R. department before August 2nd. • I would be very grateful for your help. • Yours sincerely,
• Suppose you are John Smith, the secretary, and you are going to inform the committee members that they should attend a meeting about Sino-foreign cooperation.
• • • •
To: Committee Members From: John Smith Subject: Meeting Date: February 25, 2010
• Dear Committee Members, • In order to strengthen Sino-foreign cooperation, a symposium will be held at the conference hall on February 28, at 9:00 a.m. Please prepare for it and be there on time. • Yours sincerely,
• • • •
To: T.W. Haney, Vice President, Administration From: L.R. Rupp Date: February 13, 2006 Subject: Resignation from Winterhaven, effective on March 3, 2006
content memo workrelated
reader
style
vehicle
Co-worker Formal Paper or eor mail informal
content memo workrelated
reader
style
vehicle
Co-worker Formal Paper or eor mail informal
• • • •
To: Committee Members From: John Smith The Secretary Subject: Symposium on Sino-foreign Cooperation Date: Feb. 25, 2010
• All the committee members are required to attend the symposium on sino-foreign cooperation held at the conference hall on February 28, at 9:00 a.m. • In recent days, our company is trying to expand its international market and strengthen its financial and technological cooperation with some international companies. To help the committee members to have a sharp insight into this newly-adopted strategy, 3 specialists are invited to give lectures and answer the questions raised by our committee members. • Please prepare your questions in advance and attend the symposium on time.
Subordina Formal Bulletin te Boards
Announ workcement related
poster
notice
entertain ment
The public informal Public places
Statement The public Formal Public places or magazine