备忘录写法

BEC Vantage正式考试中，写作第一部分要求考生写一份40-50字的电子邮件或简短备忘录或便条。

应试时有哪些小窍门呢？
仔细阅读作文要求，判断该题是要求你写备忘录还是便条？因为这关系到作文行文中语言表达的正式程度。

根据题目要求核对所写作文是否包括了该写的三个部分。

核对作文第一稿的长度，必要时可作修改。

写完后，校对作文中的语法、词汇及文体是否正确、恰当。

注意：如果备忘录是写给全体员工的，格式上一般不采用信头称呼的方式，也不采用在结尾处署上写信人名字的方式，而是在备忘录的开头处写明收信人To____;以及在结尾处写明具体的写信人From_____以及主题：Re:_____或Subject；_____。

注意，如果备忘录是经理写给助手的，格式上要求不同，写给某个人的备忘录，一般要有信头称呼和结尾问候。

另外备忘录的文体不必于过于正式。

例子
1）写给个人的备忘录：
范例：
你是一家IT公司的人力资源部经理。

你打算请Cooway公司为你安排一次为期两天由10人参加的团队组建培训。

√ 给你的助理写一个字数为40－50的备忘录：
√ 告诉她与培训项目主办者取得联系。

√ 说明项目的参加人员和持续时间。

√ 安排两个可以利用的周末
提示：
1）按照英语备忘录的谋篇习惯，一般直接进入主题，不需要寒暄和问候等客套。

2）看清角色要求，把握好文体。

作为经理，给助手写备忘录，行文问题不能太正式，宜直呼其名，而不必套用Mr.或Mrs.等称呼。

通用，结尾处也无须客套，署名也只需要写名，不需要写姓。

Jim
Could you please contact Cooway to organize a team-building event for sales staff? There would be ten participants and the course should last for two days. I suggest the weekend of 24/25 November or, if that is not possible, the following weekend. Thanks, Alan
2）写给集体（全体员工）的备忘录：
范例：
你是一家国际大公司的人力资源部经理。

你刚刚任命Sally Jolie女士为公司总部的销售经理。

给总部的全体员工写一个字数为40－50的备忘录：
√ 宣布对Sally Jolie女士的任命。

√ 说明她开始工作的具体时间。

要求总部员工准备欢迎她。

提示：
一般不用信头称呼的形式，也不采用在结尾处署上写信人的名字的方式，而是在备忘录的开头处写明收信人
To________，在结尾处写明具体的写信人From___________以及主题：Re：__________ 或Subject：____________。

To: Head Office staff
From: Tom Beck
I have the pleasure of announcing that Ms Sally Jolie has been appointed as the new Sales Manager at Head Office. Ms Jolie is due to join us on Monday 15th. Please give her a friendly welcome when she starts work.
Thank you
3）Directions: You are a supervisor of a big company. The chief of operations wants to adopt the“punch-in”system to increase productivity. Write a memo to talk about this:
1) Does the “pun ch-in”system benefit the company?
2) If the company doesn’t adopt it, what else can we do to increase productivity?
You should write about 100 words.
To: David Green, Chief of Operations
From: Tony Party , Supervisor
Subject: Comm ents on the “Punch-in” System
Date: March. 22, 2005
This is further to your memo dated March. 20, 2004, in which you proposed that employees adopt the “punch-in” system.
I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned. However, I don’t think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we ( the supervisors) could meet with you , we could discuss different possiblilities to create such incentiveness.
Your consideration of this suggestion would be appreciated.
Tony Party
注：此篇是对一篇备忘录的回复。

生产主管认为实行打孔考勤制度（“punch-in”system），有利于增加生产效率。

但督察却不这样认为。

他
认为“should give the employees more incentives to work faster”。

例5、Directions: You are a manager of administration office naming Vera. M. Bradford. The board of directors have decided to anew the Fitness Center. Write a memo to tell all the employees that:
1) How long will this project be last for?
2) Welcome the employees to provide suggestions.
You should write about 100 words.
To: Every Employees
From: Brian Aponte
Date: November 18, 2005
Subject: Fitness Center
The board of directors approved the idea for anew Fitness Center at its meeting yesterday.
Work on the Fitness Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available.
We are happy to be able to provide a facility that will contribute to the physical fitness of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment. Brian Aponte
Administration Office, Manager
注：这是一篇关于公司修建健身中心的备忘录。

备忘录中说健身中心工作马上开始而且“completed within 90 days”。

而且希望各部门代表与主办部门联系，征求关于活动和设备的意见。