商务信函格式

I
Necessary parts of a business letter
(1) the letter-head (2) the reference and date (3) the inside name and address (4) the salutation (5) the body of the letter (6) the complimentary close
(8) the Attention line (9) the subject line (10) the reference notation (11) the enclosure (12) the carbon copy notation
c.c Shanghai Branch Office (original and copy)
Sincerely yours, David H. Walker Sales Manager
DHW:feh Enclosure: Cc: Mr. Robert Martin
IV
About an Envelop
• Envelop:
• The three important requirements of envelop addressing are accuracy, clearness and good appearance, in that order.
Sincerely, Calvin C. Dewitte Encl.:
(letterhead)
•
2. Modified block style
Mr. Paul A. Smith, President Smith &Sons, Inc. 3107 Western Avenue New London, Connecticut 06320 Dear Mr. Smith: Subject: Invoice 2014
➢ Consistency in use is, however, the most important point.
Blocked style
Its outstanding feature is: ➢ the commencement of all typing lines, including those
This letter is an example of modified block style. All of the parts of the letter are included.
Although the example shows the date to the right, it could be centered as well. The complimentary close and signature are typed to the right. They too could be centered.
Outline of a business letter
SUN Ying
I Necessary parts of a business letter II Selective parts of a business letter III layout of a business letter IV about an Envelop
China National Chemical Imp.&Exp. Corp. Xijiao, Beijing, China
stamp
Messrs. Smith&Co. 215 Des Voeux Road
Hong Kong
Registered
Blocked style
Placement of date on the left-hand side of the paper may cause inconvenience when particular letters are required from the files. ➢ Because of this, some firms using the blocked style of
you two packets of sample tomorrow.
III
Βιβλιοθήκη Baidu
Layout of a business letter
Layout of a business Letter
Indented Style
Blocked Style
Indented style
Following traditional practice, the indented style
Dear Mr. Smith: Subject: Invoice 2014
(letterhead)
Sincerely, Calvin C. Dewitte Encl.:
April 21, 2014
May 3, 2014
GUIDANCE ASSOCIATES
1695 Avenue of the Americas New York, N. Y. 10023
2
b.c.c. Mr. Jones
(only copy)
(13) Postscript / P.S.
• e.g.
• Messrs. J. Brown &Co. • 143 Eastcheap • London, E.C.3
CHINA NATIONAL CHEMICAL IMP &EXP CORP. Xijiao, Beijing, P. R. China
3rd, May, 2014
• Attention: Import Dept • Dear Sir or Madam, • Subj.: UREAS • Thank you for ….. • Yours Faithfully • NQ/sc • Encl. • c.c our Branch Offices • p.s: Your letter of the 22nd April has just come to hand. As requested, we will airmail
The Jones Corporation 1234 Seventh Avenue Tanpza, Florida 33606
Attention: Mr. James Johnson, Personnel Director
Dear Sir or Madam, Subject: The business letter
layout prefer a date position on the right.
➢ Single line-spacing gives a letter an appearance of compactness and is usual for both long and short letters, though double line-spacing is preferred by some for very short letters.
1. Full block style
April 21, 2014 Mr. Paul A. Smith, President Smith &Sons, Inc. 3107 Western Avenue New London, Connecticut 06320 Dear Mr. Smith, Subject: Invoice 2014
➢ takes in the first line of each paragraph in the body of the letter, five or six spaces,
➢ though deeper indentations than these are sometimes preferred.
(letterhead)
Encl.:
April 21, 2014 Sincerely,
•
3. Modified block, indented style.
Mr. Paul A. Smith, President Smith &Sons, Inc. 3107 Western Avenue New London, Connecticut 06320
Yours faithfully / Faithfully yours
2
Yours sincerely / Sincerely yours Yours truly / Truly yours (7) the signature
II Selective parts of a business letter
for the date, inside name and address, salutation, subject heading and complimentary close, at the lefthand margin.
➢ The loss of clarity occasioned by the absence of indentations may be made good by increasing the number of separating line-spacing between paragraphs from two to three.