某单位SAP实施项目_用户操作手册_SD_SD-Shipping Manual

User Guide – Shipping & Financial Packing (2)
Create Packing (2)
Delete Packing Data (8)
Print Packing List (9)
Billing (10)
Invoices for Customs (Proforma Invoice) (10)
Invoices for Financial Accounting (Commercial Invoice) (13)
Cancel a Billing document (16)
Which Order type should create Packing & Billing Document (18)
ZOR / ZCOR – Sales/CSD standard charge order (18)
ZRE – Sales return order (18)
ZSOR – Foreign sample order (18)
ZSRE – Foreign sample return order (18)
ZKB – Local sample order (fill-up) (18)
ZKA – Local sample order (pick-up) (18)
ZKE – Local sample order (issue, billing) (18)
ZCRE – CSD sale return order (18)
ZCDM – RMA/DOA return order (18)
ZCSD – RMA/DOA sub-delivery order (18)
ZFD – Free of charge order (19)
ZFD – Free of charge order Deduct warranty (19)
DS – Schedualing agreement order (19)
CQ – Contract order (19)
CR – Credit memo request (19)
DR – Debit memo request (19)
This manual is to guide Shipping and Accounting people how to create Packing List, Invoice, and cancel Invoice.
P ACKING
Due to data limitation, so far, only F/G can implement Packing function.
Only the goods which will ship out will need Packing function. For those return back goods, no packing needed.
Create Packing
Path: Logistic → Sales & Distribution → Shipping → Delivery Note → Change
Step 1 Click Packing
Step 2 Choose Allowed Shipping Material
-Mark the items which you want to do the packing. Be awared, those items marked together must be used same sized pallet. If they have different pallet size, such as PLT for 520 w/ bag v.s. PLT for 520 w/o bag, then pleaes select the items separately.
-Press Allowed Shipping Material, and system will bump up a screen. Please select a pallet.
-Press Choose, then system will show up following screen.
Step 3 Select Packing method:
a. New Shipment if full
- If you select New shipment if full, then the system will calculate the best fit Q’ty of one pallet, and show up the needed pallet Q’ty.
b. Pack
One pallet was created.
-If you choose Pack, then s ystem will calculate your pallet & Q’ty one by one. As long as one pallet is full, you have to select items again to repeat previous actions.
3 pallets were created.
c. New Ship unit per Part Q’ty
-If you select New Ship unit per Part Q’ty, then system will calculate your ite ms separately, even they are using same Pallet.
-So you have to select 2nd or next items again, and press their allowed ship material
-Different items were packed in different pallets.
Step 4 Change Shipping Unit Name
-System will calculate the Shipping unit automatically, when you are ready to print out Packing List.
However, if you have special Shipping Unit number, such as C/No.1-10, then you can keyin the Shipping unit text by yourselves.
-Remember, these texts cannot be longer than 10 characters.
Step 5 Check Dimensions
-You may choose one Shipping unit, and then go to Shipping unit header, select General Data
You may change the field data here.
Step 6 Change Shipping Mark & Remarks
-Press Back buttom to return Delivery note screen.
-Go to header, select Text.
-Fins Shipping Mark, and double click inside to maintain the Shipping Mark
-If there is any remarks, please type in Layout set Header text
-You can also go to Item, select Text , to maintain item text depending on your demand. Now, save this delivery note. Your Packing list has been done.
Delete Packing Data
If you made a wrong packing, please select the Shipping unit that you have packed, and go to Edit, to delete Shipping unit.
Or you may select Total Contents, and then go to Edit to delete Shipping unit.
Print Packing List
After you save the packing, you will back to original view where you change this delivery note. You can print Packing List here.
Press Issue output, and then select the output function you want. Generally will be Printer.
Select PL00 for Packing List
- If you want this packing printed immediately, please mark Print immediately. Or do not mark it, you may select the output later in System spool.
B ILLING
After Delivery Note created, Shipping can start to prepare Invoices for shipping documents.
Except for Shipping invoices, Shipping has to impletement the Billing functions for Sales & CSD. This function is to generate Accounting document, A/R & account records. As long as these document has generate Accounting documents, they cannot be changed any more. That also means: Change invoice function is invalid to correct pricing or related data, except print out format.
Invoices for Customs (Proforma Invoice)
Path: Logistic → Sales & Distribution → Billing → Billing Document → Create / Change
Step 1 Select the Delivery Note or S/O
Step 2 Select Billing type & Date
-Press Defaul data button.
-Choose the Billing type as F8
-Enter the Billing Date. Billing date here is for the Shipping document date.
Step 3 Check Invoice data & modify
-Press EXECUTE, then system will show up the above screen.
-Please check if the price & Q’ty, if they are correct.
-If you want to change the Price, please go to Item, and select Pricing
-You can also input some remarks in invoices. Go to Header/Item texts to input data.
Step 4 Save & Print out Invoice
-After save this document, the Invoice number will show in the bottom of the screen.
-Go back to Display Billing document, input the document number, and then select Issue Output.
-Choose output type as RD00, and execute
Invoices for Financial Accounting (Commercial Invoice)
This function is to creating A/R or deducting A/R.
There are 2 types Commercial Invoices that Shipping people have create.
1. Commercial Invoice refer to Delivery Note
2. Commercial Invoice refer to Order (for Service Material Only)
Commercial Invoice refer to Delivery Note
Path: Logistic → Sales & Distribution → Billing → Billing Document → Create / Change
Step 1 Select the Delivery Note or S/O
Step 2-1 Select Billing type & Date
-Press Defaul data button.
-Input Billing type as F2
-Input Billing date. The Billing date here means 報關日, it also can be B/L issued date. (Foreign Shipment)
-If this shipment is Domestic, then Billing date should be same as Good Issue Date.
Step 2-2 No Select Date, use default
If you do not want to change the Billing date, you can go to Step 3 directly, skip Step 2-1.
Step 3 Execute Billing document
-Press Execute, and then save.
-System will auto generate a number
Step 4 Release to Accounting (Costing)
-Input transaction code “ZACT”. If you are not in the first level of SAP, please also add /N
-Please select function you need
-Press execute, then the Accounting document is created okay.
You have created one Billing Document, and this document should be print out to Sales & FI/ACCT people. Sales will use this invoice to charge customer, and this invoice has increased A/R.
Commercial Invoice refer to Order (for Service Material only)
Path: Logistic → Sales & Distribution → Billing → Billing Document → Create / Change
Step 1 Select the Order
Step 2-1 Select Billing type & Date
-Press Defaul data button.
-Input Billing type as F2
-Input Billing date. Please check order, there will be a Billing date mark on it. Or you can check CSD/Sales people for correct date.
Step 2-2 No Select Date, use default
If you do not want to change the Billing date, you can go to Step 3 directly, skip Step 2-1. The Billing date now will be the Invoice create date.
Step 3 Execute Billing document
-Press Execute, and then save.
You have created one Billing Document, and this document should be print out to Sales & FI/ACCT people. Sales will use this invoice to charge customer, and this invoice has increased A/R.
Cancel a Billing document
If your Billing document was wrong, in current months, you can use Cancel Billing Doc. Function to correct it. However, if this invoice is Shipping invoice, then there is no need to use Cancel. You can create another NEW invoice.
Path: Logistic → Sales & Distribution → Billing → Billing Document → Create / Change
Step 1 Select the Billing document number
Step 2-1 Select Billing Date
-Press Defaul data button.
-Enter the Billing Date
Step 2-2 No select Billing Date
If you do not want to change the billing date, you may use system default date (that is processing Billing date). Then do not press Default, skip Step 2-1, just go to Step 3 execute.
Step 3 Execute Billing document
-Mark 2 billing types, and press save.
You have completed Cancel Billing document. System will generate a Billing Document number to you.
W HICH O RDER TYPE SHOULD CREATE P ACKING &B ILLING D OCUMENT ZOR / ZCOR – Sales/CSD standard charge order
Packing List
Proforma Invoice (F8)
Commercial Invoice (F2)
ZRE – Sales return order
Credit Memo (RE) –created by Accounting
ZSOR – Foreign sample order
Packing List
Proforma Invoice (F8)
ZSRE – Foreign sample return order
No Billing document need
ZKB – Local sample order (fill-up)
Packing List
ZKA – Local sample order (pick-up)
No Billing document need
ZKE – Local sample order (issue, billing)
Commercial Invoice (F2)
ZCRE – CSD sale return order
Credit Memo (RE) –created by Accounting
ZCDM – RMA/DOA return order
No Billing documnt need.
ZCSD – RMA/DOA sub-delivery order
Packing List
Proforma Invoice (F8)
ZFD – Free of charge order
Packing List
Proforma Invoice (F8)
ZFD – Free of charge order Deduct warranty Packing List
Proforma Invoice (F8)
Proforma Invoice (ZF8)
DS – Schedualing agreement order
Packing List
Proforma Invoice (F8)
Commercial Invoice (F2)
CQ – Contract order
No Billing document need.
CR – Credit memo request
Credit Memo (G2) –created by Accounting
DR – Debit memo request
Debit Memo (L2) –created by Accounting。