国际学术交流英语 第二单元

giving reasons for refusal
I am very sorry to inform you that I shall not be able to honor the invitation because I have been suffering from ill health for some time. I am firmly advised that it would be unwise to undertake any distance travel by air in the near future.

The purpose of the conference
The theme of the 19th ICCE is… The conference aims at…

Expecting attendance
We sincerely hope that you can accept this invitation We look forward to meeting you…
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Sample: Enquiring about Details
From: Joseph Nacino<Jnacino@ yahoo.com> type in the recipient’s email address To: Wanggang 68@yahoo.com Subject: Time for the Seminar type in the subject of this email Date: February 6, 2007 Dear Prof. Wang Gang, I am pleased to know that you have agreed to come for a research visit of a couple of days in March 2007 and hold an introductory paper on the seminar for our researchers. What topic are you going to talk about?
Task 3. Writing an Effective Email
Most organizations issue conference notices, invitations, calls for papers or notification of acceptance, etc. via email. Format for Writing an Email
Vocabulary
anonymous: adj. done, sent, or given by sb. who does not want their names to be known. anonymous review: 匿名评审 faculty: n. school 学院 notification: n. officially informing sb. of sth. p.s.: post script 附言
Task 1. Letters of Invitation
Invitation letters are sent to invite scholars and other prospective participants to attend the conference. Two Main Business Letter Formats
Sample Demonstration: Acceptance
May 11, 2006
Dear Professor John Smith,
expressing thanks
Thank you for your letter of April 23, 2006, inviting me to attend the Sixth Asian-Pacific Conference on Wind Engineering to be held in Seoul, Korea, September 12-14, 2006.
expressing thanks
Thank you for your letter of 19 June, 2005, inviting me to attend the International Conference on Education to be held at the National University of Singapore, Singapore, from 6-9 December, 2005, as a part of the NUS Centennial Celebration Conferences.
agreeing to do what was asked closing with thanks
Sincerely yours, (signature) Liu Wen
Sample Demonstration: Refusal
July 5, 2005
Dear Professor Chuck Taylor,
I wish the conference a successful one.
extending good wishes
Respectfully yours, (signature) Feilong Wang
Tips for Letter Writing
Good letter writing includes proper grammar, punctuation, capitalization, format, structure and addressing persons of title. Be consistent in format. Be brief, succinct, and unambiguous in content. Be courteous and polite in tone.
expressing pleasure to accept the invitation confirming the data and venue
I am pleased to accept the invitation and will send my paper entitled “Climate and Urban Environment Problems” to the paper committee before the required date. Thank you again for your kind invitation and I look forward to meeting you in Seoul.
Sample Demonstration
Sample 1 Invitation Letter for an Academic Exchange Program
Task 2. Acceptance and Refusal
A letter of acceptance is to inform the conference host/organizer of your acceptance of the invitation and attendance at the conference. A letter of refusal is written if you cannot accept the invitation for one reason or another. You should politely and promptly write to the organizer to decline the invitation. By doing so, you allow them time for arranging backup plans.



From: the name or email address of the addresser or the combination To: (the name and/or) the email address of the addressee Subject: the focus/topic of the email Body: purpose in writing the email, details, etc Conclusion: telling what is next or possibly explaining what a follow-up is required Complimentary close Typed name
English for International Academic Exchange
Unit 2 International Letter Exchanges
Company
LOGO
Unit 2 International Letter Exchanges
1. Letters of Invitation 2. Acceptance and Refusal 3. Writing an Effective Email

Full block format Semi-block/indented format
Letters of Invitation
Format



Letterhead Date Inside Address Salutation Body Complimentary Close Signature Enclosure (if any)

Contact info for enquiries
Vocabulary
airfare: n. transportation charge on airplane cordially: adv. in a friendly but polite and formal way convener: n. sb. who chairs a meeting, committee, etc. Finite or Infinite Dimensional Complex Analysis: 有 限或无限维的复分析 incidental expenses: 附带（发生的）费用 stipend: n. a sum of money that is paid for living expenses. Youngstown: 杨斯顿，俄亥俄州东北部一城市
Vocabulary
centennial: n. a 100th anniversary or its celebration flattering: adj. making sb. look or seem better or more attractive than usual honor: v. to do what you have agreed to do prior: adj. happening or done before a particular time Republic of Korea: 韩国 Seoul: 首尔，韩国首都 the Western Cartographers Association: 地 图绘制协会
Content
Content (the body of the letter)

Extending invitation
On behalf of…, I am pleased to invite you… I am writing to ask if you are willing to present…

Meals, accommodations, expenses, fees, etc.
You will be provided with local expenses… Our department will reimburse your traveling and hotel expenses.