备忘录

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Individual Study （25minutes)
You are provided two more memos to learn by yourself. You can make comparison on the samples according to what have been taught. Tips
Memos
The format of a memo
• Most companies have specially designed memo paper. Memo paper pads are also available in many stationery stores. But no matter what sort of memo paper you have, it should present a right format for memo writing. The right format of a memo is made of four lines and a body text. The four lines are To Line (indicating who reads the memo), From Line (indicating who writes the memo), Subject Line (indicating what the topic is for the memo) and Date Line (indicating when the memo is written). The Body Text is the message. As a memo is used for inner communication, it is usually written in a way not very formal. Some people like to put a signature when ending a memo but it seems unnecessary as there is a ―From Line‖ above. Memos
Memos
Task 1
Your Try
There will be an Oral English in-service training course in Zhejiang SunsБайду номын сангаасine Cashmere Co., Ltd. Now the textbooks are ready and are going to be distributed to the trainees. Qiu Xiaoyun, the business assistant of general manager, has helped Human Resource Department to order the textbooks but now she has no idea if the expenses of the textbooks will be borne by the company. Now she writes a memo to Mr. Jin, the HR director, to ask about this issue.
The part time oral English course is starting soon and the list of the trainees has been collected. Before distributing the textbooks to the trainees, I’d like to check on matter: if the expenses of the textbooks will be borne by the company. Please let me know about this before this Friday. Thank you!
Read your memo and ask yourself --- Is the title line clear and precise? Is the date spelt complete and correct? --- Can my audience understand the information intended? --- Are there enough details to support the main idea? Does the explanation sound reasonable? --- Have I included in the memo the deadline, specific instructions, name and address concerned? --- Are my sentences simple and clear? --- Are the expressions colloquial or affected? Memos
Memos
Sample Analysis
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• MEMO To: Mr. Jin, Director of Human Resource Department From: Qiu Xiaoyun, Secretary Date: 25 April, 2009 Subject: On the Expenses of the Textbooks
Memos
Summary
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The definition of a memo
Memo can be typed according to their circulation way. Generally speaking there are four types of memo: 1) sent to upper management: acting as a report and goes to upper management. 2) Sent to divisions affiliated: carrying instructions from upper management. 3) sent to all the staff: working as a notice or bulletin. 4) sent to colleagues in or outside one’s own department: exchanging information.
Memos
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Communicative Activity Notes:
You are divided into several groups and discuss the following questions. Each group should elect a representative and report your discussion to the whole class.
3. Do you know the difference between ―memo‖ and the Chinese word ―备忘录”? In English, a memo can be a reminder, or an official document which is used inside a company to delivery information. While in Chinese, a 备忘录is much more like a reminder.
Memos
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Communicative Activity
1. Do you know the word ―memo‖?
A memo is a short official note that is sent by one person to another
within the same company or organization.
– – – 经理出发的时间； 副经理将负责日常事务，并主持下一次的例会； 本周的例会取消，通知下一次例会的时间。
Memos
Reference:
MEMO • • • • • • TO: Heads of Departments FROM: LI MING (Office Director) DATE: August 6, 2004 REF: 09/98 ARRANGEMENTS DURING MANAGING DIRECTOR’S ABSENCE
Activity 1
• Directions: Suppose you are the office director. Please write a memo to remind heads of departments of certain arrangements during Managing Director’s absence. Your memo should include the following points given in Chinese:
Memos
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Module 2: Memos （25minutes)
Objectives
In this module, you are expected
to learn about the format and contents of memos;
to write memos with correct format and sufficient information.
Body
Heading
Memos
Summary （20 minutes) The definition of a memo
A memo is the short form of the Latin word memorandum. But today it is employed as a kind of communication form inside a company or group, in one word, for inner circulation.
Do you know the word ―memo‖?
Have you ever written memos? What did you write in your memo?
Do you know the difference between ―memo‖ and the Chinese word ―备忘录”?
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Memos
Summary
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The definition of a memo Memo works more than a message carrier, and more than just a reminder. At certain companies, memo is regarded as s chief medium for inner communication.
L/O/G/O
Office Documents
事 务 处 理
Contents 1 2 3 4 5
Introduction
Memos
Summary
Individual study
Practices
Memos
B级写作考试题型
• 一、表格填写 （Table ） • 二、个人简历 （ Resume） • 三、名片 （Business cards） • 四、贺卡 （Greeting Cards） • 五、留言 （Message） • 六、通知 （Notice） ★ • 七、备忘录 （Memo） ★ • 八、电子邮件（E-mail） • 九、信封的格式 （Envelopes） • • • • • • • • • • • • 十、书信：（Letters ）★ A. 感谢信 B. 祝贺信 C. 邀请信 D. 介绍信 E. 求职信 F. 道歉信 G. 证明信 十一、问卷调查 （ questionnaire ） 十二、主题写作 （theme writing)