chapter one Conference Planning 《会展英语》课件

• 要确定你所举办的会议是否需要特别许可。
– This could be anything from arranging fees and permission for using recorded music to arranging to have sections of a major street blocked off for traffic control.
• 这（指选择会议的时间和地点）和计划除掉后 院的草一样和简单，或是包括到另一个城市查 看酒店和会址。
– Set up a project timeline with specific tasks that must be accomplished by specific dates.
• 设定一个计划时间表，包括在具体日期必须完 成的具体任务。
• 每一个都不同，但总有些相似点。通过这些相 似点你可以来处理策划会议的步骤。
– This could be as simple as planning to mow the back yard or may involve a visit to another city to view hotel and convention space.
meeting budget is a top priority.
• ( F ) When you set up a project timeline with specific
tasks, it is not necessary for you to select and confirm speakers.
Dialogue A. Planning for the Conference
• The Washington Conference Center will hold a conference several days later. So this conference center is planning for it. Now the talking is between the General Manager of the Washington Conference Center, Mrs. Zhang and the Service Manager Mr. Green.
• Determine if you need any special licenses or permits to host your meeting.
• This could be anything from arranging fees and permission for using recorded music to arranging to have sections of a major street blocked off for traffic control.
Exercises
• I. Match the words on the left with ቤተ መጻሕፍቲ ባይዱheir
meanings on the right.
会议 注册、登记 优先权 类似点，相似之处 娱乐 许可 供货商 车间、工厂 一览表 税收
时间表 出席者
entertainment turnout priority registration workshop vendor timeline conference permission Revenue Similarity checklis
NOTES
– top priority 应予优先考虑的事
– take …..along with 让。。。。。。一起（一同）
– keep in mind 牢记
– confirm attendees 确定参会人员
– Determine if you need any special licenses or permits to host your meeting.
• Ask yourself of you are planning to notify the media. Is your meeting something that would be of interest to the general public? Or do your prefer for the meeting to remain private?
II. Decide whether the following statements are true or false based on the text.
• ( T) Planning an international meeting can be a discouraging task.
• ( T ) When you begin to plan a meeting, setting the
•The group of people are __B___ •writing a letter •chatting online •holding a meeting •having dinner
•The purpose of the meeting is _____ Possible answer: to discuss the affairs about the coming conference.
• At almost every meeting, there comes a time when you can no longer control what happens. You’ve done all the planning, made all the preparations. The meeting will happen, one way or another.
Production
Section I Brainstorming
Directions: Look at the photograph below and read the four statements related to the photograph, then choose the statement that best describes the photograph, and then and then answer the question followed.
• Not all of these suggestions will apply to your meeting. Some will. Some will not. But by using these tips you can develop a checklist of your own.
• Most importantly, be flexible; realize from the start that not everything will go as planned. But in many cases, you will be the only one to know that.
• ( T ) The most important thing is to be flexible during a
meeting.
• ( F ) When everything is well prepared in advance, the
meeting is going as planned definitely.
• Determine what vendors you need to work with.
• These could include, but are certainly not limited to: caterers, entertainers, florists, photographers, printers, registration assistants and audio-visual supplier.
Section III Situational Dialogues
• Suggestion:
• This part is to show how to plan for a Conference In this part, it is suggested that the students be divided into groups of two and imitate the dialogue.
Chapter One Conference Planning
Learning Emphasis
• I. Focus Reading: Planning an International Conference II. Situational Dialogues
• Dialogue A: Planning for the Conference • Dialogue B: checking the meeting • III. Practical Writing: Conference Reception Plan • IV. Extended Reading • How to Make a Successful Conference
•
特别许可可能包括任何费用、使用录音的音乐和为了控制交通而阻
隔主要街道的路断。
– Each meeting is different, but there are some similarities in the way you can approach the planning process.
• Public relations.
• How do you plan to publicize your meeting? Are you going to the local cark shop to get pri-printed invitations? Or do you need to develop a promotional brochure to be mailed to your potential attendees.
• Mrs. Zhang: Good morning, Mr. Green. • Mr. Green: Good morning, Mrs. Zhang. • Mrs. Zhang: Well, I want to discuss something with
you. • Mr. Green:Yes? • Mrs. Zhang: Our company will host a conference.
• When to make your first announcement of the meeting. • Prepare and print promotional materials (brochures, invitations, etc.) • Select caterer/menu • Select entertainment. • Select decorations/florist. • Determine audio-visual needs. • Select overnight accommodations, if needed. • Secure transportation if necessary. • Review and sign necessary contracts. • Select and confirm speakers. • Finalize your agenda/program. • Confirm attendees. • Prepare materials to be shipped to event location • Set up on site • Re-confirm details • Enjoy the meeting.