presentation
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10/13/2011
• • • • •
Part I Preparation Part II Writing a Presentation Part III Visual Aids Part IV Notes Part V Delivering Presentation
10/13/2011
Part I Preparation
10/13/2011
Part IV Notes
• We are all human and can suffer mental blanks and lapses of memory at the best of times. • Having a written speech in front of him will give the speaker confidence and also allow him to concentrate on delivering the speech well, rather than remembering it. • Also, you can be sure that you have said everything you intended to say in a logical order.
10/13/2011
Writing a Full Script
Writing out in full what you want to say allows you to:
• • • • Refine your vocabulary Structure your presentation Practice in order to time yourself and to polish your delivery Have a copy of what you want to say in case of emergency, e.g. computer crash
10/13/2011
Practical Presentations
Definition of Presentation -- A structured, prepared and speech-based means of
communicating information, ideas, or arguments to a group of interested people in order to inform or persuade them.
10/13/2011
• Visual help focus attention and reinforce main points. • Slides should only show the “killer facts”, i.e. the main points. • Keep It Simple! • Do not let your visuals distract from what you are saying.
10/13/2011
No presentation will achieve its desired level of success unless the presenter gets the audience to:
• HEAR what we have to say (or see what we have to show them) • UNDERSTAND what we mean • AGREE with what they have heard • TAKE ACTION in accordance with our over-all objectives
10/13/2011
• • • • • •
point… describe, relate, explain, comment recommendation .
10/13/2011
Closing • Restate your main points • Provide summary • Give some recommendations. • Thank your audience for their attention. • Invite questions.
Before writing
• • • • • Gather all the relevant information. Select: remove anything irrelevant Identify no more than five main points. Organize: put the information into logical order. Make notes: write each point in note form.
10/13/2011
It may be necessary to refer to the visual aids. • As you can see from the slide, … • Our second slide shows … • The slide indicates the main concerns associated with … • Let’s move onto the next slide. • Turning now to the next chart. • I’d like to draw your attention to… • What’s interesting here is…
10/13/2011PaBiblioteka t III Visual Aids
• Be sure to mark the number of the relevant slide in your paper notes or script when using PowerPoint. This allows you to keep track of where you are in your script and to find the slide again quickly if required. It also reminds you to press for the next slide at the correct point. A slide on the screen should highlight what you are talking about when you do so. Otherwise it is distracting and confusing.
10/13/2011
• I’ll begin by … Then, I’ll mention … After that, I’ll consider … Finally, I’ll summarize my presentation before concluding with some recommendations. • My presentation will be in four parts. First I’ll … Secondly, I’d like to … Thirdly, we can … Finally, I’ll …
• Introduction • Body • Closing
10/13/2011
Introduction
• • • • Welcome your audience and, if necessary introduce yourself. Smile! Introduce your subject and relate it to your audiences’ needs. Set the agenda by telling your audience what you are going to tell them and how. e.g. Explain your preference for questions.
10/13/2011
Structure
A clear structure is important for understanding. It is necessary to help your listeners to grasp the main points and to recognize why you are presenting these points, i.e. why they are important.
10/13/2011
• Unlike notes, aids should be very visible. There is no point in showing anything to your audience if it is too small or indistinct to be clearly seen fro all parts of the room. However, visual aids can be very useful since people generally remember much more of what they see than hear. The creation of good aids will add a high degree of professionalism to your presentation so it is worth spending time on them.
10/13/2011
Body
• • • • • Ensure that the body is well structured and flows logically. Focus clearly on the main points and relate them individually to their needs. e.g. Provide concrete examples. Keep your audience’s attention. Sign posting.
Why Prepare? To fail to prepare is to prepare to fail. Planning a Presentation • Why? • Who? • When? • Where? • How? • What?
10/13/2011
Part II Writing a Presentation
10/13/2011
More suggestions:
• • • • • Arrive early and check all the equipment yourself. Do not stand in front of the screen. Do not turn your back on your audience to look at the screen. Do not just read what is on the screen. Leave the slide on screen long enough to be read and understood.
10/13/2011
Rules for slides The main rule is KISS = Keep It Short and Simple. Keep words to a minimum on slides. Use large characters in PowerPoint. Titles: 36 – 40 Words: 20 – 24 • Simplify the table to what is essential. If you need to show a lot of data, use graphs, bar charts or pie diagrams instead of tables. • Ensure that any visual aids will be visible to everyone in the room. • Sufficient contrast between background and any colored type. • • • •
• • • • •
Part I Preparation Part II Writing a Presentation Part III Visual Aids Part IV Notes Part V Delivering Presentation
10/13/2011
Part I Preparation
10/13/2011
Part IV Notes
• We are all human and can suffer mental blanks and lapses of memory at the best of times. • Having a written speech in front of him will give the speaker confidence and also allow him to concentrate on delivering the speech well, rather than remembering it. • Also, you can be sure that you have said everything you intended to say in a logical order.
10/13/2011
Writing a Full Script
Writing out in full what you want to say allows you to:
• • • • Refine your vocabulary Structure your presentation Practice in order to time yourself and to polish your delivery Have a copy of what you want to say in case of emergency, e.g. computer crash
10/13/2011
Practical Presentations
Definition of Presentation -- A structured, prepared and speech-based means of
communicating information, ideas, or arguments to a group of interested people in order to inform or persuade them.
10/13/2011
• Visual help focus attention and reinforce main points. • Slides should only show the “killer facts”, i.e. the main points. • Keep It Simple! • Do not let your visuals distract from what you are saying.
10/13/2011
No presentation will achieve its desired level of success unless the presenter gets the audience to:
• HEAR what we have to say (or see what we have to show them) • UNDERSTAND what we mean • AGREE with what they have heard • TAKE ACTION in accordance with our over-all objectives
10/13/2011
• • • • • •
point… describe, relate, explain, comment recommendation .
10/13/2011
Closing • Restate your main points • Provide summary • Give some recommendations. • Thank your audience for their attention. • Invite questions.
Before writing
• • • • • Gather all the relevant information. Select: remove anything irrelevant Identify no more than five main points. Organize: put the information into logical order. Make notes: write each point in note form.
10/13/2011
It may be necessary to refer to the visual aids. • As you can see from the slide, … • Our second slide shows … • The slide indicates the main concerns associated with … • Let’s move onto the next slide. • Turning now to the next chart. • I’d like to draw your attention to… • What’s interesting here is…
10/13/2011PaBiblioteka t III Visual Aids
• Be sure to mark the number of the relevant slide in your paper notes or script when using PowerPoint. This allows you to keep track of where you are in your script and to find the slide again quickly if required. It also reminds you to press for the next slide at the correct point. A slide on the screen should highlight what you are talking about when you do so. Otherwise it is distracting and confusing.
10/13/2011
• I’ll begin by … Then, I’ll mention … After that, I’ll consider … Finally, I’ll summarize my presentation before concluding with some recommendations. • My presentation will be in four parts. First I’ll … Secondly, I’d like to … Thirdly, we can … Finally, I’ll …
• Introduction • Body • Closing
10/13/2011
Introduction
• • • • Welcome your audience and, if necessary introduce yourself. Smile! Introduce your subject and relate it to your audiences’ needs. Set the agenda by telling your audience what you are going to tell them and how. e.g. Explain your preference for questions.
10/13/2011
Structure
A clear structure is important for understanding. It is necessary to help your listeners to grasp the main points and to recognize why you are presenting these points, i.e. why they are important.
10/13/2011
• Unlike notes, aids should be very visible. There is no point in showing anything to your audience if it is too small or indistinct to be clearly seen fro all parts of the room. However, visual aids can be very useful since people generally remember much more of what they see than hear. The creation of good aids will add a high degree of professionalism to your presentation so it is worth spending time on them.
10/13/2011
Body
• • • • • Ensure that the body is well structured and flows logically. Focus clearly on the main points and relate them individually to their needs. e.g. Provide concrete examples. Keep your audience’s attention. Sign posting.
Why Prepare? To fail to prepare is to prepare to fail. Planning a Presentation • Why? • Who? • When? • Where? • How? • What?
10/13/2011
Part II Writing a Presentation
10/13/2011
More suggestions:
• • • • • Arrive early and check all the equipment yourself. Do not stand in front of the screen. Do not turn your back on your audience to look at the screen. Do not just read what is on the screen. Leave the slide on screen long enough to be read and understood.
10/13/2011
Rules for slides The main rule is KISS = Keep It Short and Simple. Keep words to a minimum on slides. Use large characters in PowerPoint. Titles: 36 – 40 Words: 20 – 24 • Simplify the table to what is essential. If you need to show a lot of data, use graphs, bar charts or pie diagrams instead of tables. • Ensure that any visual aids will be visible to everyone in the room. • Sufficient contrast between background and any colored type. • • • •