Module 10-Meeting Agenda and Minutes商务英语-会议日程和记录[优质ppt]
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MeetingAgendaandMinutes 会议日程和记录
Do you make meeting agendas and minutes?
What are the contents and forms?
Meeting Agenda
Activity: Fill in the gaps with the words from the box to obtain the definition of a business meeting agenda.
events attend title business plan includes
A business meeting agenda is a ____ for a business meeting. It ______ elements such as the time, place, and _____ of the meeting, people who ______ the meeting, and the order of the ______ to occur in the meeting.
Creating an effective agenda is one of the most important elements for a productive meeting. Here are some REASONS why the meeting agenda is so important.
The Agenda communicates（传达） important information such as:
topics for discussion presenter or discussion leader for each topic time allotment（分配） for each topic
provides an outline（大纲） for the meeting (how long to spend on which topics)
can be used as a checklist（备忘录） to ensure that all information is covered
lets participants know what will be discussed if it‘s distributed（分发） before the meeting. This gives them an opportunity to come to the meeting prepared for the upcoming （即将到来的）discussions or decisions.
provides a focus for the meeting (the objective（目的） of the meeting must be clearly stated in the agenda).
The structure of a meeting agenda
1. Reference （编号） 2. Name of the sponsor（赞助者） 3. Time of the meeting 4. Title of the meeting 5. Place of the meeting 6. People who will attend the meeting 7. Events in time sequence（顺序）: Event 1. Event 2. Event N.
Situation: A secretary prepares a meeting agenda for the members of the Board of Directors of Far East Textiles Enterprise Ltd. In the meeting, a report, a price list, recent company progress will be discussed.
Sample
1 Ref: BD/11.2/03
2 Agenda for the meeting of the Board of Directors
3 to be held in the Boardroom 202 at 2:30 p.m. on
4 Thursday, 2nd November, 2003. The meeting will
5 consider the following issues:
6
a)Matters arising from（由…引起） the report.
b)The quotation（报价单） received from
Ishiboda Machine Tools Ltd. for the supply of
textile weaving equipment.
c)To review the progress of the company’s recent sales program for its synthetic（人造的）
silk.
d)Date and place of the next meeting.
Structure analysis:
1. Reference of the agenda 2, 3, 4, 5 Title, people, place, time of the meeting
etc. 6. Issues to be discussed in the meeting.
Activity: Write a meeting agenda with the following
details.
会议：经理会议 时间：2004年5月10日星期一上午9点 地点：第一会议室 议程：
评估2004年春季销售进展 讨论下列人员谋求助理会计职位的申请： Mr. T.A. Grison，31岁，现任贸易促进委员会助理会计 Mr. B. Ball 27岁，现任N&B有限公司财务经理助理 Miss J. Simpson，26岁，现任本公司的会计助理 下次会议的时间和地点
Do you make meeting agendas and minutes?
What are the contents and forms?
Meeting Agenda
Activity: Fill in the gaps with the words from the box to obtain the definition of a business meeting agenda.
events attend title business plan includes
A business meeting agenda is a ____ for a business meeting. It ______ elements such as the time, place, and _____ of the meeting, people who ______ the meeting, and the order of the ______ to occur in the meeting.
Creating an effective agenda is one of the most important elements for a productive meeting. Here are some REASONS why the meeting agenda is so important.
The Agenda communicates（传达） important information such as:
topics for discussion presenter or discussion leader for each topic time allotment（分配） for each topic
provides an outline（大纲） for the meeting (how long to spend on which topics)
can be used as a checklist（备忘录） to ensure that all information is covered
lets participants know what will be discussed if it‘s distributed（分发） before the meeting. This gives them an opportunity to come to the meeting prepared for the upcoming （即将到来的）discussions or decisions.
provides a focus for the meeting (the objective（目的） of the meeting must be clearly stated in the agenda).
The structure of a meeting agenda
1. Reference （编号） 2. Name of the sponsor（赞助者） 3. Time of the meeting 4. Title of the meeting 5. Place of the meeting 6. People who will attend the meeting 7. Events in time sequence（顺序）: Event 1. Event 2. Event N.
Situation: A secretary prepares a meeting agenda for the members of the Board of Directors of Far East Textiles Enterprise Ltd. In the meeting, a report, a price list, recent company progress will be discussed.
Sample
1 Ref: BD/11.2/03
2 Agenda for the meeting of the Board of Directors
3 to be held in the Boardroom 202 at 2:30 p.m. on
4 Thursday, 2nd November, 2003. The meeting will
5 consider the following issues:
6
a)Matters arising from（由…引起） the report.
b)The quotation（报价单） received from
Ishiboda Machine Tools Ltd. for the supply of
textile weaving equipment.
c)To review the progress of the company’s recent sales program for its synthetic（人造的）
silk.
d)Date and place of the next meeting.
Structure analysis:
1. Reference of the agenda 2, 3, 4, 5 Title, people, place, time of the meeting
etc. 6. Issues to be discussed in the meeting.
Activity: Write a meeting agenda with the following
details.
会议：经理会议 时间：2004年5月10日星期一上午9点 地点：第一会议室 议程：
评估2004年春季销售进展 讨论下列人员谋求助理会计职位的申请： Mr. T.A. Grison，31岁，现任贸易促进委员会助理会计 Mr. B. Ball 27岁，现任N&B有限公司财务经理助理 Miss J. Simpson，26岁，现任本公司的会计助理 下次会议的时间和地点