备忘录写法
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备忘录写法
请看范例，试分析备忘录的 特点
范例 1
你是一家IT公司的人力资源部经理。 你打算请Cooway公司 为你安排一次为期 两天由10人参加的团队组建培训。 √ 给你的助理写一个字数为40－50的备忘 录： √ 告诉她与培训项目主办者取得联系。 √ 说明项目的参加人员和持续时间。 √ 安排两个可以利用的周末
So that I can compile a full report, I would like everyone to let me know what thay personally use the PC for, what software they use and how long per day they spend actually using it. It would also be useful to find out how their PC has not come up to expertations, and any unanticipated uses they have found for their PC, so that others can benefit from your experience.
Memo 格式
英语应用文备忘录是一种正式的专业文件。 它结构清晰、阅读方便、传递迅速，经常 为公司或团体所使用。大多数备忘录的特 点是简明扼要，但它们同时也应具备优秀 应用文的其他写作原则：面向你的读者， 表达清楚且准确。 备忘录通常提出请求或发布人们对某个具 体问题的迅速反应。备忘录简洁短小，各 部分题目虽然看上去有些唐突，但它们可 以使读者对事情有个大致了解并快速做出 反应。
MEMORANDUM To: All members of staff, Northern Branch. From: K.L.J. Date: 5 Sep. 2011
compare your rewritten memo with the model in next piece.
To: All member of staff, Northern Branch From: K.L.J. Date: Sep. 5th 20-Subject: PERSONAL COMPUTERS
I talked to some of you informally about this last month. During my brief visit I noticed a junior member of staff playing some kind of computer game in the lunch hour, and a senior manager told me that he used his for writing letters - a job for a secretary, surely?
2. What software you use. Please name the programs. 3. How many hours per day you spend actually using it. 4. How your PC has not come up to your expectations. 5. What unanticipated uses you have found for your PC, that others may want to share.
Please read this memo:
---------------------------MEMORANDUM Date: 23/3/----------------------------From: H.G.W. To: Department managers Subject: In-service English Classes
1. From Monday May 8 English classes will be held in the Training Centre (room 3.17). There will be 2 groups: advanced level (10.30--12.00) and intermediate level (8.30--10.00). Please encourage your staff to attend one of the sessions. All teaching materials will be provided but students will be expected to do homework and preparation outside working hours.
Exercises
Look at the memo next page and decide how it can be improved; Rewrite it in your own words;
compare your rewritten memo with the model in next piece.
范例2
写给集体（全体员工）的 备忘录：
你是一家国际大公司的人力资源部经理。 你刚刚任命Sally Jolie女士为公司总部的 销售经理。 给总部的全体员工写一个字数为40－50的 备忘录： √ 宣布对Sally Jolie女士的任命。 √ 说明她开始工作的具体时间。 要求总部员工准备欢迎她。
2. Please send me the names of all interested staff by noon on Wednesday 26 May. They will be given an informal oral test during the first week in May so that we can decide which of the classes is best for them. 3. The size of each class will be limited to 12 participants.
Example
As you know, one of the reason for the introduction of PCs in Northern Branch was to provide us with feedback before we decide whether to install PCs in other departments. The Board has asked me to submit a report on your experiences by the end of this week.
提示：
一般不用信头称呼的形式，也不采用在结 尾处署上写信人的名字的方式，而是在备 忘录的开头处写明收信人 To________ 在结尾处写明具体的写信人 From___________以及 主题：Re：__________ 或 Subject：____________。
To: Head Office staff From: Tom Beck Date: Nov. 24, 2011 Sub.: new Sales Manager Start to work I have the pleasure of announcing that Ms Sally Jolie has been appointed as the new Sales Manager at Head Office. Ms Jolie is due to join us on Monday 15th. Please give her a friendly welcome when she starts work. Thank you Beck
Please FAX this information directly to me by 5p.m. on WEDNESDAY 7 Oct. If you have any queries, please contact my assistant, Jane Simmonds, who will be visiting you on Tuesday, 6 Oct. Thank youHale Waihona Puke Baidufor your help.
The board urgently requires feedback on our experience with PCs in Northern Branch. I need to know, for my report: 1. What you personally use your PC for and your reasons for doing this. If you are doing work that was formally done by other staff, please justify this.
Please FAX this information directly to me by 5p.m. on WEDNESDAY 7 Oct. If you have any queries, please contact my assistant, Jane Simmonds, who will be visiting you on Tuesday, 6 Oct. Thank you for your help.
提示：
1） 按照英语备忘录的谋篇习惯，一般直接 进入主题，不需要寒暄和问候等客套。 2） 看清角色要求，把握好文体。作为经 理，给助手写备忘录，行文问题不能太正 式，宜直呼其名，而不必套用Mr.或Mrs. 等称呼。通用，结尾处也无须客套，署名 也只需要写名，不需要写姓
Jim Could you please contact Cooway to organize a team-building event for sales staff? There would be ten participants and the course should last for two days. I suggest the weekend of 24/25 November or, if that is not possible, the following weekend. Thanks, Alan
一、备忘录的常见格式
日期：2005年1月24日 致： F. 普里费科特 自： A. 邓特 由：关于地方拆除计划的建议修订案
日期：要采用正式的全部拼写。在有些国家， 12/01/98是指1998年12月1日，而在其他国 家却是1998年1月12日。 致：通常，省去诸如教授或先生这类头衔。 自：后面写你名字的首字母大写，然后接你的姓。 事由：要具体。 备忘录目的（Purpose）：阐明写作原因。 采用回答记者问题的方式，回答：who，what， when，where and why。
备忘录通常要发送、张贴、转寄，也就是说 它们要迅速送到很多人手里。粗心就会出错， 其影响会迅速扩大，因为为了纠正错误人们 往往会写更多的备忘录。备忘录也要归档， 这意味着它们将来有一天还会纠缠你。事实 上memo来自于拉丁语memorandum， 意思是必须记住的东西。
1、忘录书端（Header）：书端是写在备忘录 开头的压缩信息。情况不同，书端的格式可能不 同，但是通常应采用下面这种格式。 Date: January 24, 2005 To: F. Prefect From: A. Dent Subject: My Suggested Revisions to the Local Demolition Schedule
请看范例，试分析备忘录的 特点
范例 1
你是一家IT公司的人力资源部经理。 你打算请Cooway公司 为你安排一次为期 两天由10人参加的团队组建培训。 √ 给你的助理写一个字数为40－50的备忘 录： √ 告诉她与培训项目主办者取得联系。 √ 说明项目的参加人员和持续时间。 √ 安排两个可以利用的周末
So that I can compile a full report, I would like everyone to let me know what thay personally use the PC for, what software they use and how long per day they spend actually using it. It would also be useful to find out how their PC has not come up to expertations, and any unanticipated uses they have found for their PC, so that others can benefit from your experience.
Memo 格式
英语应用文备忘录是一种正式的专业文件。 它结构清晰、阅读方便、传递迅速，经常 为公司或团体所使用。大多数备忘录的特 点是简明扼要，但它们同时也应具备优秀 应用文的其他写作原则：面向你的读者， 表达清楚且准确。 备忘录通常提出请求或发布人们对某个具 体问题的迅速反应。备忘录简洁短小，各 部分题目虽然看上去有些唐突，但它们可 以使读者对事情有个大致了解并快速做出 反应。
MEMORANDUM To: All members of staff, Northern Branch. From: K.L.J. Date: 5 Sep. 2011
compare your rewritten memo with the model in next piece.
To: All member of staff, Northern Branch From: K.L.J. Date: Sep. 5th 20-Subject: PERSONAL COMPUTERS
I talked to some of you informally about this last month. During my brief visit I noticed a junior member of staff playing some kind of computer game in the lunch hour, and a senior manager told me that he used his for writing letters - a job for a secretary, surely?
2. What software you use. Please name the programs. 3. How many hours per day you spend actually using it. 4. How your PC has not come up to your expectations. 5. What unanticipated uses you have found for your PC, that others may want to share.
Please read this memo:
---------------------------MEMORANDUM Date: 23/3/----------------------------From: H.G.W. To: Department managers Subject: In-service English Classes
1. From Monday May 8 English classes will be held in the Training Centre (room 3.17). There will be 2 groups: advanced level (10.30--12.00) and intermediate level (8.30--10.00). Please encourage your staff to attend one of the sessions. All teaching materials will be provided but students will be expected to do homework and preparation outside working hours.
Exercises
Look at the memo next page and decide how it can be improved; Rewrite it in your own words;
compare your rewritten memo with the model in next piece.
范例2
写给集体（全体员工）的 备忘录：
你是一家国际大公司的人力资源部经理。 你刚刚任命Sally Jolie女士为公司总部的 销售经理。 给总部的全体员工写一个字数为40－50的 备忘录： √ 宣布对Sally Jolie女士的任命。 √ 说明她开始工作的具体时间。 要求总部员工准备欢迎她。
2. Please send me the names of all interested staff by noon on Wednesday 26 May. They will be given an informal oral test during the first week in May so that we can decide which of the classes is best for them. 3. The size of each class will be limited to 12 participants.
Example
As you know, one of the reason for the introduction of PCs in Northern Branch was to provide us with feedback before we decide whether to install PCs in other departments. The Board has asked me to submit a report on your experiences by the end of this week.
提示：
一般不用信头称呼的形式，也不采用在结 尾处署上写信人的名字的方式，而是在备 忘录的开头处写明收信人 To________ 在结尾处写明具体的写信人 From___________以及 主题：Re：__________ 或 Subject：____________。
To: Head Office staff From: Tom Beck Date: Nov. 24, 2011 Sub.: new Sales Manager Start to work I have the pleasure of announcing that Ms Sally Jolie has been appointed as the new Sales Manager at Head Office. Ms Jolie is due to join us on Monday 15th. Please give her a friendly welcome when she starts work. Thank you Beck
Please FAX this information directly to me by 5p.m. on WEDNESDAY 7 Oct. If you have any queries, please contact my assistant, Jane Simmonds, who will be visiting you on Tuesday, 6 Oct. Thank youHale Waihona Puke Baidufor your help.
The board urgently requires feedback on our experience with PCs in Northern Branch. I need to know, for my report: 1. What you personally use your PC for and your reasons for doing this. If you are doing work that was formally done by other staff, please justify this.
Please FAX this information directly to me by 5p.m. on WEDNESDAY 7 Oct. If you have any queries, please contact my assistant, Jane Simmonds, who will be visiting you on Tuesday, 6 Oct. Thank you for your help.
提示：
1） 按照英语备忘录的谋篇习惯，一般直接 进入主题，不需要寒暄和问候等客套。 2） 看清角色要求，把握好文体。作为经 理，给助手写备忘录，行文问题不能太正 式，宜直呼其名，而不必套用Mr.或Mrs. 等称呼。通用，结尾处也无须客套，署名 也只需要写名，不需要写姓
Jim Could you please contact Cooway to organize a team-building event for sales staff? There would be ten participants and the course should last for two days. I suggest the weekend of 24/25 November or, if that is not possible, the following weekend. Thanks, Alan
一、备忘录的常见格式
日期：2005年1月24日 致： F. 普里费科特 自： A. 邓特 由：关于地方拆除计划的建议修订案
日期：要采用正式的全部拼写。在有些国家， 12/01/98是指1998年12月1日，而在其他国 家却是1998年1月12日。 致：通常，省去诸如教授或先生这类头衔。 自：后面写你名字的首字母大写，然后接你的姓。 事由：要具体。 备忘录目的（Purpose）：阐明写作原因。 采用回答记者问题的方式，回答：who，what， when，where and why。
备忘录通常要发送、张贴、转寄，也就是说 它们要迅速送到很多人手里。粗心就会出错， 其影响会迅速扩大，因为为了纠正错误人们 往往会写更多的备忘录。备忘录也要归档， 这意味着它们将来有一天还会纠缠你。事实 上memo来自于拉丁语memorandum， 意思是必须记住的东西。
1、忘录书端（Header）：书端是写在备忘录 开头的压缩信息。情况不同，书端的格式可能不 同，但是通常应采用下面这种格式。 Date: January 24, 2005 To: F. Prefect From: A. Dent Subject: My Suggested Revisions to the Local Demolition Schedule