剑桥商务英语中级写作课件 memo note

BEC Vantage Writing剑桥商务英语（BEC ）中级Goals of BEC Vantage WritingBy the end of this two sessions, you are able to deal well with the major internal and external written communication effectively.Lead-in TaskErica Young<ericyoung1011@>Meeting Dear Erica/Ms.Young,I’m really sorry, but I’m not able to attend the meeting at our company’s head office.I can’t make it because I will have a business negotiation with an important client from Italy. Miss Jean Iwaa, my assistant, will be present instead of me.Please accept my apologies.Mary VanCarbon copy Blind carbon copy 抄送密送第一讲BEC写作概述及memo, note/message, email1. BEC 写作概述写作考试时间45分钟，占总成绩的25%（写作成绩）完成两篇商务写作：小作文占10分，大作文占20分。

写作主题广泛多样◆商务活动中常用的书面联系方式◆考察工作环境中运用英语进行交流的能力Business Correspondence:e.g. explaining, apologising, reassuring, Note, message, memo or e-mail (40-50 words)Business Correspondence:e.g. giving instructions, explaining a development, asking for comments, requesting information, agreeing to requestsResponseFunctions/CommunicativePARTPart 1memo, note/message, emailSarara Chemicals, Inc.MemoD e a r P e t e r ， d o n i n g s h e r e . I n c e r e l y t h a n k y o u h a v e t a k e n f o r m y s a k e . I a m y t r a i n a t t w o t h i s a f t e r n o o n . T h i s e t o y o u . m e m b e r m e t o y o u r w i f e .英式：日，月，年如：9th May，2014------------------美式：月，日，年如：May 9th ，2014注意：避免完全使用数字表示日期不要用数字表示月份1月Jan. January 2月Feb. February 3月Mar. March 4月Apr. April 5月May6月Jun. June 7月Jul. July 8月Aug. August9月Sept. September 10月Oct. October 11月Nov. November 12月Dec. December日期的写法Evaluation Criteria ✓Content✓LanguageLayout of BodyBlock Format difference 1difference 2Formats of bodyModified Block Format difference 1difference 2Steps in Writing: Analyze the task目标阅读人内容要点字数要求答题格式有效写作的三要素：Audience, Purpose, RegisterAssistant/secretary;manager; all staffPurpose:1 告知信息inform2 布置安排arrange3 征求意见request4 询问信息enquire5 求助申请apply6 推荐建议suggest Register: informal/formalStep 2: 3-sentence method in the body Part 1 aims to answer three points:You are organizing a meetingtoo discuss possible cuts to yourdepartment’s budget. Write anemail to all staff in yourdepartment.Example analysisWe are going to have a meeting about the possible cuts in our department’s budget on 10th May.Sentence 1:PurposeSentence 2: Explain reasonsExample analysis We are going to have a meeting aboutthe possible cuts in our department’s budget on 10th May.Sentence 1:PurposeSentence 2:Useful Expressions 表达写作目的I would like to inform / remind you that …We are pleased / delighted to confirm that…发出通知，提出要求May I remind all staff that …Please note that …（请注意）All staff are asked to / should …（颁布新规定）提出请求Could you please (make sure that )… Would it be possible if you …I would be grateful if you …结尾Please let me know if this would be convenient for you.Thank you.Task for practiceYou work for a large company. You are going to be transferred to another department within your company.Dear colleagues,I would like to inform you that I will leave this department in order to take over a new job in the sales department. My new employment will start on May 8th, 2014 and my main duty will be to visit clients and provide samples.Best regards,Sherry◆The Elements of Style 风格的要素/141/index.html◆Purdue's Online Writing Lab (OWL)/◆Webster 写作指南/writing/writing.htm写作学习资源推荐This classic reference book is a must-have for any student and conscientious writer. Intended for use in which the practice of composition is combined with the study of literature, it gives in brief space the principal requirements of plain English style and concentrates attention on the rules of usage and principles of composition most commonly violated.各类商务便条便函范文及常用表达1.告知信息类总结：告知用词Tell/ notify/ mention/ express/ inform/explain/ report/ advise例如：I am writing to tell/inform you that…..I am writing to explain…. (tell your boss why you cannot attend)I am writing to express (my regret)例题You are the training manager of a company which has won a large export order. You have been asked to organize foreign language training for some of your staff.Write a memo to staff:explaining why the courses are necessarysaying which members of staff should attendannouncing when the courses will startWrite 40-50 words on a separate sheet.范文1To: All staffFrom: Training ManagerDate: 1 March 2005Subject: A Foreign Language Training CourseI was asked to organize a foreign languagetraining course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.2 布置安排类You are the manager of a small export company. Peter Watson, an important client, is visiting your company for three days from 22 October.Write a note of 40-50 words to your secretary: Asking her to book a hotel roomSaying where the hotel should beGiving her the datesDear Ms Jones,I am writing to inform you that Mr. Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him?Yours sincerely范文2Hi Mary,Look. I’m really sorry to have to trouble you but Peter Watson –a really important client –is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr. Watson a really nice hotel room as soon as possible? Thanks very much.See you soon!Mary,Mr. Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotelshould be one near the office. Thank you.3 询问信息类You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department.Write a note to Mr Grayson, the Assistant Purchasing Manager:enquiring about the reason for the delay;stating when the components are needed;suggesting a meeting to discuss future deliveries. Write 40 -50 words on your Answer Sheet.I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discussfuture deliveries.4 征求意见类[例文]You are a Project Team Leader. You have had to postpone your next project meeting because some of the members of your team will be abroad.Write a memo of 40-50 words to your project team:informing them of the postponing and giving the reason stating a new date and time for the meetingrequesting suggestions for the agenda.Write on your Answer Sheet.[范文]I am writing to inform you that the next project meeting will be postponed. Because several team members will be abroad for another project, we will hold our next meeting on 1 August, starting from9am. Please let me know if you have any suggestions as to the agenda of the meeting.（Do you have any suggestions regarding the schedule?I welcome your suggestions concerning the timetable.）5 求助申请类You would like to go to a seminar on presentation skills.Write an email to your line manager:requesting time off work to go to the seminar saying when the seminar isexplaining why you want to goWrite 40-50 words on a separate sheet.范文To: Nick JohnsonSubject: Presentation Skills SeminarI would like to attend a seminar on 3 April. It is about presentation skills. Since I have to make many presentations to customers, this seminar will be very useful. Could you tell me if it’s possible to take time off work to attend this seminar?ThanksAngela6 推荐建议类Your company’s Sales Department has asked you to give a talk next Friday on your most recent project.Write an email to Mrs. Jay in the Sales Department:agreeing to give the talk and suggesting a time saying what equipment you will needrequesting information about the participants.Write 40-50 words on a separate sheet.范文To: Anna JaySubject: Talk Next FridayI would like to give the talk suggested by you and I think 9.30am, after the break, would be the perfect time.Required equipment: -Overhead Project-Flipchart with Pens Please give me some information about the people participating.Renate注意：看清题目要求使用非正式的，口语化的语言（依据对象和内容灵活选择）内容必须紧扣主题高分对策不要遗漏信息点 不要照搬题目信息 礼貌：体贴周到1）换句型2）换同义词3）换词性。