Formal E-mail how-to

I am going to be participating in a competition held by the XYZ Department on that day, and will not be able to attend class.
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Thank you for your help in this matter. I appreciate it very much. Thank you for your attention to this matter.
Dear Sir or Madam, (if you don’t know who it is) Hello Mr. Jones,
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My name is Sally Wang, a student in your English 116 writing class. I am writing to ask you if I can turn in last week’s assignment next week.


Make the subject short and accurate
If there is a date involved, include the date in subject Don’t write things like, “It’s Me”, or “Hi!” – people may think it’s spam if they don’t know you well, or unimportant if they do know you.
…I am writing to let you know that I will be absent on September 23rd.
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Do not write ቤተ መጻሕፍቲ ባይዱore than 5 sentences for each paragraph.
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Do not write more than 5 paragraphs.


Sign with your full name:
Andrea M. Harwell Xu Jia Hai (Jerry Xu)

Please add your student number below your signature.
Xu Jia Hai (Jerry Xu) 12087767099
Add a space between each paragraph. Limit the whole e-mail to one basic issue, problem, or topic.
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I was ill this past week, and didn’t have the energy for my schoolwork. If I could have a few more days, I could do a good job on the assignment.
Thank you for taking time out of your busy schedule to attend to this matter. If you have any questions, please do not hesitate to contact me.
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Sincerely
/ Yours Sincerely,
Best Regards, Thank you, Warm Regards is more “close” and not recommended if you don’t know the person, or they are superior to you.



Sales Meeting 09/15
Will Be Absent Sept. 16th Question About Assignment Sales Meeting, Schedule Conflict
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Dear Ms. Harwell,
Dear Professor Smith, Dear Sales Team Members,