财务部岗位设置

JOB DESCRIPTIONJOB TITLE : DIRECTOR OF FINANCE & ADMINISTRATION职务 : 财务行政总监DEPARTMENT : FINANCE部门: 财务部JOB CODE : FIN001代码REPORT TO : GENERAL MANAGER上级主管: 总经理GENERAL MISSION:●To oversee the finance and accounting department in the hotel, and ensure its smooth running so thatall financial and management reports are accurate and available by their due dates.●To define and implement hotel internal control policies and procedures, ensuring their effectiveness sothat the profitability of the hotel is maximized (in conjunction with the General Manager of the hotel).RESPONSIBILITIES AND MEANS:●To oversee the finance and Accounting department of the hotel.●To ensure that the books, records and accounts are maintained accurately and fairly reflect thetransactions and administration of the asses of the hotel.●To devise and maintain a system of internal accounting control sufficient to ensure that transactions areexecuted in accordance with Management’s general and specif ic authorization and in compliance withgenerally accepted accounting principles and specific country legislation.●To review and certify any hotel internal or external financial reporting before distribution.●Oversee the preparation of the hotel’s yearly operating budget.ADMINISTRATIVE RESPONSIBILITIES :●To ensure that the hotel hold all required licenses and permits to operate.●To ensure the hotel has adequate insurance policies in place as stipulated in the ManagementAgreement.●To review all propo sed contracts for pricing and terms, ensuring that hotel’s interest comes first and isprotected at all times.●To provide assistance to other operational departments in the definition, implementation and follow-upof improved internal control tools.●To maintain close communication with third parties such as the Owning company, public auditors,external auditors, local authorities and Accor Regional Office.TECHNICAL RESPONSIBILITIES :●To oversee and ensure the smooth running of all accounting functions in the hotel and in particular:The timely preparation and release of accurate monthly financial statements and other related reports.All balance sheet accounts are fully reconciled on a monthly basis and discrepancies areimmediately identified and corrected.●To oversee and ensure the smooth running of Account Receivables, Credit and Cashiering functions, inparticular:That all account receivable balances are bona fide and appropriate actions taken to collect overdue amounts.To regularly organize credit meetings with the participation of the General Manager and all concerned Heads of Department where all debtors’ balances are analysed.To oversee the maintenance of the Account Receivable sub-ledgers in creating new debtors’ codes or updating credit limits.The safeguard of all hotel cash and bank assets: to certify all monthly bank and credit card reconciliation, to ensure that all daily cash and cheque collection are duly verified and banked-inintact on a daily basis.●To oversee and ensure the smooth running of the overall Cost Control functions, in particular:The actual record and safeguard of all stocks of the hotel with all variances being justified and corrected.The strict respect of all control procedures and policies.●To oversee and ensure the smooth running of the purchasing functions, in particular that allprocurement of goods and services are done in accordance with the hotel policies and procedures.●To oversee and ensure the smooth running of the overall payroll and general administrative functions,in particular:The accuracy of the payroll calculation and payment to employeesThe strict respect of country tax legislation (preparation and filing of all tax matters)●To oversee all legal and tax matters related to the hotel in liaison with consultants and local authorities.●To oversee and ensure the smooth running of the hotel’s computer system.HUMAN RESPONSIBILITIES:●To ensure that necessary in-house/outside training for all employees of the department is provided, toenable personnel to temporarily fill another position during a regular employee’s absence.●To motivate all employees of the department and to encourage consistent job performance. RELATIONS:●Directly reports to the General Manager●Closely works with all Heads of Department, Accor Regional Office.LIMITS OF AUTHORITY:●May not make policy changes without the approval of the General Manager.●May not offer salary increased to staff unless approved by the General Manager.●May not alter/terminate the employment contract of any employee unless authorization is obtainedfrom the General Manager.●May not make any statements to the press regarding the company.OTHER RESPONSIBILITIES:●To be ready and responsible when assigned to perform any other duties as designated by highermanagement.JOB DESCRIPTIONJOB TITLE : DEPUTY FINANCIAL CONTROLLER职务 : 副财务总监DEPARTMENT : FINANCE部门: 财务部JOB CODE : FIN002代码REPORT TO : DIRECTOR OF FINANCE & ADMINISTRATION上级主管: 财务行政总监GENERAL MISSION 基本职责•The Deputy Financial Controller assists the Director of Finance & Administration in overseeing and directing all aspects regarding the finance, general accounts and internal control.从财务及管理、总账目和内部管理等方面协助财务总监的工作。