商务写作写作课件 写作5.3 Microsoft PowerPoint 演示文稿

(sample 1)A repeat order for one or two kinds of goods
Dear sirs Please send us your milky White Chocolates as stated in your current winter catalog. We would like to purchase ten cases of Milky White Chocolate Mints, 12-ounce packages, 24 packs per case, catalog No. 15c-123, at the price of US$ 10.59 per case and fifteen cases of Milky White Chocolate Bars, 6-ounce bars, 24 bars per case, catalog No.18c-256, at the price of US$ 15.89 per case. Please mail these items by air freight as we need them by 20th December and charge the amount to our Account No.018325585. If it is convenient, please include with the delivery a few samples of your new chocolate products, as you did with the past three years’ orders. The samples help convince our customers to buy your delicious products.
3. Present the terms of payment and the shipping instructions. Indicate when, where, and how the order is to be executed. 4. . Close the letter with a confident expectation of delivery. ( You also can show your interest in other products .)
In order to make your order a definite offer, the outline for routine order letters should be deductive: 1. Use direct language in the first sentence. state” please ship”, “ please send”, “we would like to order”, “we would like to purchase” to assure the seller of your definite purchase. 2. Describe what you want exactly. Indicate the catalog numbers, sizes, colors, prices, specifications, and all other relevant information.
Dear sirs We are pleased to receive your order of September 5 for Printed Shirting and welcome you as one of our customers. We confirm supply of the Printed Shirting at the prices stated in your letter and are arranging for dispatch next week on s. s “Princess”. When the goods reach you, we feel confident you will be completely satisfied with them. As you may not be a ware of the wide range of goods we deal in we are enclosing a copy of our catalogue and hope that our handling of your first order with us will lead to further business between us and mark the beginning of Yours faithfully
Some useful expressions Placing of orders 1. Please supply / send us … 2. With reference to your quotation, we enclose our order for immediate delivery. 3. We can accept your offer on these terms and are pleased to place an order for… 4. As the goods are urgently required, we should be grateful for delivery by… 5. Please confirm that you can supply this quantity by the required date. 6. If any items are out of stock, please submit a quotation for a substitute. Acknowledgment of Orders 1. We are pleased to acknowledge your order for… 2. Your order is already being carried out/ executed/ processed, and delivery will be made in accordance with your instructions. 3. We confirm that delivery will be made by March 15th, as requested. 4. Delivery will be made immediately on receipt of your check/ remittance/ letter of credit. 5. We trust that initial order will lead to further dealings between our two companies. Refusal of Orders 1. We regret to inform you that the goods ordered are out of stock/ no longer available 2. We can offer you a substitute which is the same price and of similar quality to the goods ordered.
Dear sirs
(T)
We thank you for your quotation of August 15 together with patterns of Printed Shirting. We find both quality and prices satisfactory and are pleased to give you an order for the following items on the understanding that they will be supplied from stock at the prices named: Quantity Pattern No. Prices 40 000 yards 191 HK＄ 11 per yd. 30 000 yards 193 HK＄ 14 per yd. 40 000 yards 195 HK＄ 18 per yd. (All the prices are FOB Hong Kong.)
Order letters Order letters are common form of correspondence for obtaining equipment, service and supplies. Usually, business uses an order form to obtain goods form suppliers. When a form is not available, a letter is needed for the order. When writing an order letter, you must include all the specifics necessary to complete the order to your satisfaction. You should use the listing format of the order form as a guide to giving information about the following matters: 1. Name of commodity, model number, size, color, or any other relevant information, 2. Quantity, 3. Date and method of shipment, 4. Price per item, 5. Packing, 6. payment
We expect to find a good market for the above and hope to place further and large orders with you in the near future. Our usual terms of payment are by D/P 60 days and we hope they will be satisfactory to you. Meanwhile, should you wish to make enquiries concerning our financial standing, you may refer to the following bank: (The name and address of the bank) ………………………………………………. Yours faithfully